What do you physically *do* when opening a new project?
Do you break out a new Manilla folder, label it and slip it into your
"pending" folder? Is it useful to fill in a templated "Project Plan"
sheet that forces you work the steps of Goals, Define Wild Success,
Brainstorm, etc? What do you consider "project support materials", and
are these materials subject to the weekly review? What is the dividing
line between project support materials and general reference filing and
how can you tell the difference?
Next Action lists are pretty clearly defined and easy to manage. Less
has been said about helping people wrangle new projects and wring the
most out of partially completed projects and their materials.
Generally, everything immediately related to the actions I'll be doing
goes in that same folder, unless it's a very large volume (this hasn't
been an issue so far). More general reference material that is already
filed in my general files stays there, but anything that is generated
by this project and is not yet in general files stays in the project
folder until the project is finished, or until those materials are no
longer needed by the project.
See my post under "How do contexts work?" for how I relate project
tasks to @next actions while doing reviews.
My implementation of the GTD system is focused around my Dell Axim
Pocket PC pda. I didn't want to store anything in a place I'd have to
remember to check (to create less resistance), so something I have
found to work is to simply put a next action wherever it belongs on my
list, and keep the associated project information in the notes section
of that task. Then, when that action is complete, I just change it to
whatever I need to do next, and mark the progress I've made in the note
for that task.
As for the project list itself, and other lists, I am using
Streamliner. I decided against Pocket Think because my OPML editor
didn't immediately recognize the OPML it generated, and I find that the
rtf export capability in Streamliner is actually more productive in
that I can use MS Word's outlining features and it's easy to print
lists out if I need to.