Re: SCP event - April 13 and 14

[Jonathan Raabe]

Jim thanks for the email, 

I am hoping all of you also plan to have a booth at the event as well to talk about your companies sustainable practices. I should have our website up and ready to go today that will have the vendor/presenter form on it. 

We will be here to support your activities any way we can. Keven Lets plan to discuss marketing strategy by email. Send me some ideas of what you think will be the best plan of attack for marketing. 

I am also looking for more vendors, and speakers for the event. Any ideas are welcome. 

On Thu, Mar 3, 2011 at 9:20 AM, Jim Garrison <Ji...@rmm-i.com> wrote:

Dear Jonathan, Andy, and Mark,

 

I am sending this just to make sure everyone is in the loop on the status of the participation of Colorado Technology Partners with the AHEC Sustainable Campus Program Committee in the committee’s event on campus scheduled for April 13 and 14.

 

I along with several of my CTP partners met with the committee yesterday.  We also met introduced ourselves to Mark and a second meeting with Mark is scheduled for this morning at 10:00 am.

 

CTP is delighted and excited for the opportunity to join with AHEC and the Committee for this event.  We realize there is planning that must be done quickly as only five weeks remain until the event date.

 

For CTP, our key participants will be:

 

David DeCamillis, CTP President and Sales Director for Platte River Networks.

Kevin Meilinger, CTP Vice-President and VP of Marketing for Iron Ware Technologies.

Nidal Allis, President of Techno Rescue, a member of CTP.  Nidal and Techno Rescue have done numerous events like this.

 

Of course, as the instigator of all this, I am available for any assistance I can provide.

 

Thanks again to you for having CTP involved with you.

 

 

Jim Garrison

Business Manager

Rocky Mountain Microfilm & Imaging, Inc.

1540 El Paso Blvd.

Denver, CO  80221

303.427.0625

303.427.0638 (fax)

303.870.8653 (cell)

www.rmm-i.com

 

                                         

                           

 

--
Jonathan P. Raabe
UCD Student Government Association - SACAB Auraria Board Rep.

P: 720 341 6376
Jonr...@gmail.com
Skype:jonraabe
Linkedin Profile: http://www.linkedin.com/pub/jonathan-raabe/8/684/525

[Jonathan Raabe]

Thanks David, 

I think we should CC the google group on future emails also. I will speak on these issues on Friday. Feel free to attend the event meeting at 3:30 or call in if you want to discuss further. 

On Thu, Mar 3, 2011 at 2:55 PM, David DeCamillis <da...@platteriver.com> wrote:

Good afternoon everyone,

 

Nidal and I met with Anastacia Marks, Event Coordinator for Auraria to discuss the upcoming SCP event.  She gave us a tour of the planned location, Tivoli Square,  and we discussed logistics.  We walked the planned recycling drop off and receiving station along the existing delivery route Jonathan mapped out in yesterday’s meeting.

 

Items from the meeting:

 

1)      Jonathan – Anastacia recommended that you book the Tivoli Square immediately for the event.

2)      She also recommended that you add Nidal as a contact person when you book it.  I will attach his contact card to this email.

3)      She suggested that you speak to Student Activities about the event and ask about any Liability requirements.

4)      Signage – She gave us a form to fill out for the Campus Elecrtonic Message Board and suggested we speak to Student Activites about using their digital sign in the Tivoli.  I will turn the form over to Kevin Meilinger on our team who is running marketing.

5)      We count a total of 16-20 volunteers needed to work the recycling area including directing traffic, unloading, processing, packing .

I suggest we do four 4.5 hour shifts each day so if each volunteer works one shift we will need 62-80 volunteers total for both days.

The number drops of course if volunteers work more than one shift.  We also need volunteers to put up the signs around campus prior to the event.

6)      We are proposing a planning meeting on 4/5/11 at 11 am in Room 325A with Anastacia, her team and everyone else involved from yesterday’s meeting.  May I ask that we invite the heads of the student groups who will be involved as well.  We should walk the planned site and route and confirm all details at this meeting.

7)      Auraria provide walk-talkies for the volunteers and our teams during the event?  We do not need one for every person, just key people at key locations.  I think 7-10 will suffice if possible. 

8)      We plan to have 4-6 booths at Tivoli Square:  Microsoft, Dell, CTP, Re-Ink, Shred-It  are likely booths.  We need tables for each booth and tables for the recycle receiving stations.  I’m counting 10 banquet tables right now so we should say 12 tables to be safe.

9)      Do you have funds to pay for the creation and printing of flyers, signs and banners for the event?

 

Thanks everyone!

 

David

 

       DAVID DECAMILLIS  

PLATTE RIVER NETWORKS

        Office  3 0 3 . 2 5 5 . 1 9 4 1

        Cell     3 0 3 . 2 5 3 . 0 3 8 6                                                 

[Jonathan Raabe]

volunteer works one shift we will need 62-80 volunteers total for both days.

The number drops of course if volunteers work more than one shift.  We also need volunteers to put up the signs around campus prior to the event.

Kim and SCP will do this.  

6)      We are proposing a planning meeting on 4/5/11 at 11 am in Room 325A with Anastacia, her team and everyone else involved from yesterday’s meeting.  May I ask that we invite the heads of the student groups who will be involved as well.  We should walk the planned site and route and confirm all details at this meeting.

Can we change that time to Friday at 3:30? We already have that time planed.  

7)      Auraria provide walk-talkies for the volunteers and our teams during the event?  We do not need one for every person, just key people at key locations.  I think 7-10 will suffice if possible. 

Not sure, can ask... most likely not for students but only for staff. Cell phones may need to do the job.  

8)      We plan to have 4-6 booths at Tivoli Square:  Microsoft, Dell, CTP, Re-Ink, Shred-It  are likely booths.  We need tables for each booth and tables for the recycle receiving stations.  I’m counting 10 banquet tables right now so we should say 12 tables to be safe.

For this, please go to the new website and click on the "register" tab and fill in information for each group. This will get them on the vendor list.  

9)      Do you have funds to pay for the creation and printing of flyers, signs and banners for the event?

 

Yes we can take care of that, its time that we are short on. We need help with designs.  

[Jonathan Raabe]

Great! 

I fixed the google group email. It was limited to members posting. I hope people can add them selfs to the google group list on the website under the admin page we we can start to use that single email. 

On Thu, Mar 3, 2011 at 3:23 PM, David DeCamillis <da...@platteriver.com> wrote:

Keep in mind everyone,  I am open to suggestions and advice on all these points and more.  Please do not hesitate to respond.  This is your event, you have invited us in, so I do not mean to overstep in anyway.  I am all ears!

 

FYI - I have copied the google group on all my emails and it keeps getting kicked back.

 

I plan to be there Friday.  Same place we met yesterday?

 

Thanks again.

[Jonathan Raabe]

Yes, tomorrow at 3:30. I will send you the invitation to the meeting in a few min. 

On Thu, Mar 3, 2011 at 4:25 PM, David DeCamillis <da...@platteriver.com> wrote:

Let’s discuss at tomorrow’s meeting?

Just waiting for the confirmation from Jonathan.

 

       DAVID DECAMILLIS  

PLATTE RIVER NETWORKS

        Office  3 0 3 . 2 5 5 . 1 9 4 1

        Cell     3 0 3 . 2 5 3 . 0 3 8 6                                                 

 

From: Meilinger, Kevin [mailto:kmeil...@ironware.com]
Sent: Thursday, March 03, 2011 3:42 PM
To: David DeCamillis
Cc: ni...@technorescue.com; Jim Garrison; jonr...@gmail.com

Subject: RE: SCP event - April 13 and 14

 

David, Nidal, Jim,

 

Great start you guys! Let me know what I can do, outside the marketing piece.   I am also thinking that we should really hit Social Networking on this.  If Egypt can overthrow their government via Twitter and FaceBook, we should be able to create enough buzz for this event.  Joking aside, we need to have the schools (Auraria, UCD, MSCD, CCD) utilize their Facebook and Twitter accounts to promote the event, as well as CTP and student/parent/family access to GREEN recycling – before and during the event. We have contacts/partners that specialize in Social Media for events buzz and driving visibility and interest that Auraria may be interested in working with.    

 

Do you know who the marketing contacts for the event/Auraria are yet?  I didn’t want to copy everyone on this until we have the key players determined.  Then I can work directly with them. 

 

Let me know. 

 

IronWare Technologies

Kevin Meilinger / VP Marketing / 877.IRONWARE / www.ironware.com

ERP / Accounting / CRM / Project Management / Business Intelligence / Custom Development

Consulting / Implementation / Integration / Service / Support / Training / Programming / more

Jim thanks for the email, 

[ni...@technorescue.com]

Team,

I'm out of town tomorrow, but if you need any input, or have any questions, I'll have my phone with me.  Thanks...

--
Very Respectfully,

Nidal Y. Allis
President & CEO
Techno+Rescue
(303) 482-2207 Office
(303) 496-8439 Fax
www.TechnoRescue.com

 Please consider the environment before printing this email

[Jim Garrison]

I cannot attend this meeting.  Sorry!

 

Jim Garrison

Business Manager

Rocky Mountain Microfilm & Imaging, Inc.

1540 El Paso Blvd.

Denver, CO  80221

303.427.0625

303.427.0638 (fax)

303.870.8653 (cell)

www.rmm-i.com

 

                                         

                           

 

From: ni...@technorescue.com [mailto:ni...@technorescue.com]
Sent: Thursday, March 03, 2011 5:14 PM
To: Jonathan Raabe
Cc: Meilinger,Kevin; Jim Garrison; David DeCamillis; 2011sustainab...@googlegroups.com
Subject: RE: SCP event - April 13 and 14

 

Team,

 

I'm out of town tomorrow, but if you need any input, or have any questions, I'll have my phone with me.  Thanks...

 

--
Very Respectfully,

Nidal Y. Allis
President & CEO
Techno+Rescue
(303) 482-2207 Office
(303) 496-8439 Fax
www.TechnoRescue.com

P Please consider the environment before printing this email

[David DeCamillis]

Perfect, thanks.  See you tomorrow.

 

       DAVID DECAMILLIS  

PLATTE RIVER NETWORKS

        Office  3 0 3 . 2 5 5 . 1 9 4 1

        Cell     3 0 3 . 2 5 3 . 0 3 8 6                                                 

 

From: Jonathan Raabe [mailto:jonr...@gmail.com]

Sent: Thursday, March 03, 2011 5:09 PM
To: David DeCamillis; 2011sustainab...@googlegroups.com

[Jonathan Raabe]

Guys it seems that we are in luck with past media files for our video. I found a prior facebook page that was made. I hope to get admin rights set up for Cheryl C, myself and Kevin. 

http://www.facebook.com/pages/Auraria-Campus-Sustainability-Fair/146941281995690

Sirley, check out our new website for the event, I would like to create a page that shows pics from last years event. I would also like to use video footage that you took to do a new video. 

www.sustainableauraria.org/festival is the new site address. If you click on the Admin tab, you can fill in your email address to be included in on the management discussion group. 

Jim thanks for the email,