|FW: Southern Branch Library Sites - Follow Up and Next Steps||David Andrews||2/12/13 11:42 AM|
Mayor Chilton and Board of Aldermen,
The Board met on November 20, 2012 and directed the Town Manager to send a letter to Mr. Clifton based on the Board’s motion which provided, among other things, three potential sites for the southwestern branch of the Orange County Library:
301 W. Main (Town Hall)
401 Fidelity Street (adjacent to Westwood Cemetery)
1228 Hillsborough Road (adjacent to MLK Park)
Included with this e-mail please find feedback from Orange County regarding these three sites. I plan to meet with staff soon and schedule this for a future Board meeting in order to formally respond to Orange County. In the meantime, please let me know if you have any thoughts or concerns. If you need a copy of my letter to Orange County, please let me know and I will provide you with a copy.
David Andrews, ICMA-CM
Town of Carrboro
301 W. Main Street
Carrboro, NC 27510
Office: (919) 918-7315
Cellular: (919) 370-0319
Following our last meeting, Lucinda, Michael and myself walked the sites that Carrboro has submitted as possible locations for a future southern branch of the county library system. I offer the listed comments seeking additional input and further more detail steps that will follow. As you know, in the end the Board of County Commissioners will establish final direction to staff and determine the appropriate final location. The information in this email will be followed by a more detailed response being pursued and assembled by appropriate county staff.
1. The use of the Town Hall site was not deemed an acceptable alternative to county staff. There are too many complicating issues to be addressed beyond the condition of the building and interaction among several non-similar activities that could lead to conflicting schedule issues and very complicated facility use priorities.
2. Either of the other two options we discussed involving elements of the Town park property on Hillsborough Road or the Town owned land next to the cemetery offer good opportunities for further consideration and analysis.
a. Hillsborough Road site – we walked the property owned by the Town and looked at the property for sale next to the park. Our initial analysis subject to significant site engineering considerations yet to be done are that the overall prospect for a joint county library/town park project could be a good public partnership project that would/could serve many purposes. We need to consider how much flexibility would be available in the actual location of the library structure as part of a larger joint use facility. Our initial analysis of the site is that the library would be best suited located near the road on what is now the park property with much of the existing uses being located elsewhere on the park property and/or the additional 3.45 acres adjacent to the park now listed at $200,000 that is for sale. Access to that property is very limited and if the library was to be located on that parcel it would have to be placed far to the rear of the site away from the power lines closer to the houses located in the subdivision north of the park and property that is for sale.
If the library can be located near the road on the current park property and the adjacent 3.45 acres added to the park property, we (staff) feel a very nice project could be developed with extensive walking trails around the property; joint use parking for the park and library; community garden tracts could be located in various areas of the expanded park area; pedestrian access to nearby neighborhoods could be incorporated into the design; the library restrooms could be designed to allow after hour use by park visitors; and as part of the library design a community room aspect as incorporated into the Hillsborough branch could be programed into the final design. Of course all of these issues would be subject to expanded community conversations and considerations along with a final approval by the BOCC involved in budgeting for the project.
b. Cemetery Site – we walked this site and found it to be acceptable if various engineering investigations do not render expensive construction considerations. We noticed considerable rock outcroppings which may indicate special construction issues that would need to be considered. While neighborhood access would be great, the site does lack visibility along a major traffic corridor. With proper signage throughout the town, the site could become well known but somewhat less visible to those not that familiar with Carrboro. Needless to say, the investment in the library by the county is intended to serve as many persons as possible and be readily available to all.
4. Next steps – County staff will work with Town staff to identify the necessary procedures if either site is selected by the BOCC as the primary choice. County staff is going to pursue some additional internal review (may use some engineering support) to detail site decisions. We may do a ‘draft’ building placement plan for each site to depict how a building and parking might be placed subject to final design considerations depending on initial feedback from the Town Board and County Commissioners. We will soon follow up to you with an expansion of this email with more detail to help better define all of the elements of moving forward and get your feedback accordingly.
5. If history serves me correctly, there are a few basic decisions that the Town Board may need to consider in advance of any final decision by the County Commission to help clarify the final outcome before the process begins. Some of these may include:
a. Is the Town open to placing the library on the park property proper with the concept that the County adds the additional 3.45 acres adjacent as expanded park property subject to all of the necessary legal steps?
b. Does the Town expect to be compensated for the cemetery property? If so, how much?
c. Is the Town willing to waive the development and other various fees normally assessed for a project of this nature? What is the estimated cost of those fees if assessed or waived? (This question was previously waived by BOCC members in the past.)
d. Is there to be an expedited zoning approval process for the project since the sites involve Town owned land or what will be the required zoning process if needed?
e. Are there any other specific conditions that the Town may want to apply to either of these two sites with regards to operational hours or other facility use related issues that might impact a decision by the County Commission with regards to these locations that needs to be addressed before a decision is made?
All of these issues do not need to be addressed in full before we move forward with further staff analysis but probably should be addressed before we present one of the sites to the County Commission for a final determination. On the timing issue, it would be helpful if many of these items could be addressed before we finalize the FY 2013-14 County Budget in June. We have previously set aside some funding that could deal with elements of a final design, but a full blown design process needs to be considered and budgeted for in order to move forward. The facility will be financed and timing of that action will coincide with other routine financing the County pursues.
The primary considerations to this project proceeding is a site selection that the County Commission and Town Board concur upon; agreeable terms as to associated cost issues and the approval process; design considerations; associated inter-local agreements if required; and, an agreed schedule to move from permitting to design to construction.
I thank you and the Town Staff for the effort to provide viable and acceptable options. County Staff will work on refining the background information for submittal to the BOCC. I am not sure just when that can be available, but we will work with you on scheduling. I have probably overlooked something in this response but those copied within county staff will surely rectify that miscue on my part.
Frank W. Clifton, Jr.
Orange County Manager
200 South Cameron Street, P.O. Box 8181
Hillsborough, NC 27278
Office 919 245 2306 Fax 919 644 3004
“If you tell the truth, you don’t have to remember anything.”
Samuel L. Clemens
|RE: Southern Branch Library Sites - Follow Up and Next Steps||Lydia Lavelle||3/19/13 7:24 AM|
David and BOA members:
I understand the Commissioners will be discussing possible sites for the southern branch library (with the earlier feedback from us) tonight at their BOCC meeting. Should we make certain we get official word to them of our purchase of the Roberson Street lot, and ask them to explore the possibility of the library going in that location?
|RE: Southern Branch Library Sites - Follow Up and Next Steps||Jacquelyn Gist||3/19/13 7:58 AM|
The primary purpose of the lot is for parking...our small local businesses really really need it!
Maybe a library above or around a parking deck?
Jacquelyn M. Gist
Town of Carrboro N.C.
From: Lydia Lavelle
Sent: Tuesday, March 19, 2013 10:24 AM
To: David Andrews; Jacquelyn Gist; Mark Chilton; Michelle Johnson; Randee Haven -O'Donnell; Sammy Slade
Subject: RE: Southern Branch Library Sites - Follow Up and Next Steps
From: Frank Clifton [mailto:fcli...@orangecountync.gov]
Sent: Wednesday, February 06, 2013 1:19 PMCc: Michael Talbert; Clarence Grier; Greg Wilder; Lucinda Munger; Donna Baker; John Roberts; Alice Gordon 2; Barry Jacobs; Bernadette Pelissier; Earl McKee; gord...@mindspring.com<mailto:gord...@mindspring.com>; Mark Dorosin; Penny Rich; Renee Price
|Re: Southern Branch Library Sites - Follow Up and Next Steps||Lydia Lavelle||3/19/13 8:52 AM|
Jacquie- to clarify: that is what I was thinking. I know we need the parking, and I agree. Lydia
Subject: RE: Southern Branch Library Sites - Follow Up and Next StepsCc: Patricia J. McGuire; Matt Efird; Anita Jones-McNair; m1br...@earthlink.net<mailto:firstname.lastname@example.org>; 'Robert E. Hornik, Jr.' (hor...@broughlawfirm.com<mailto:hor...@broughlawfirm.com>); Frank Clifton (fcli...@orangecountync.gov<mailto:fcli...@orangecountync.gov>)
|RE: Southern Branch Library Sites - Follow Up and Next Steps||David Andrews||3/19/13 1:14 PM|
If you like, I can convey a message to Frank that the Carrboro Board of Aldermen will be discussing his e-mail dated February 6, 2013 in which he discusses the Hillsborough Road and Fidelity Street (cemetery) sites as “preferred” sites by Orange County at a Board Work Session on April 9, 2013. However, the Town is working on acquisition of a parcel located at 203 S. Greensboro and thinks this site could still have some merit for consideration for a library site?
That sounds like the general consensus if you are OK with that.
Be careful what you wish for. Withholding support for the proposed library sites at this juncture sends a message to our Commissioners that counters all of the hard work and efforts made. There'll always be sites we like better, dare we risk forestalling the process to bring other sites to the table?
|RE: Southern Branch Library Sites - Follow Up and Next Steps||David Andrews||3/19/13 1:48 PM|
I sent Frank an e-mail and also left him a voice message regarding this discussion and the Board of Aldermen’s desire to keep the 203 S. Greensboro site under OC Commission consideration.
From: Randee Haven-O'Donnell [mailto:hav...@gmail.com]
|RE: Southern Branch Library Sites - Follow Up and Next Steps||Jacquelyn Gist||3/19/13 1:57 PM|
Really want to be careful that we keep this for parking, library above parking would be fine but please let's not lose the parking. I still really like the other sites as well
From: David Andrews
Sent: Tuesday, March 19, 2013 4:14 PM
To: 'Randee'; Michelle Johnson
Cc: Lydia Lavelle; Jacquelyn Gist; Mark Chilton; Sammy Slade; m1br...@earthlink.net
Subject: RE: Southern Branch Library Sites - Follow Up and Next Steps
On Mar 19, 2013, at 3:27 PM, Michelle Johnson <michellef...@gmail.com<mailto:michellef...@gmail.com>> wrote:
On Tue, Mar 19, 2013 at 11:52 AM, Lydia Lavelle <LLav...@townofcarrboro.org<mailto:LLav...@townofcarrboro.org>> wrote:
On Mar 19, 2013, at 10:58 AM, "Jacquelyn Gist" <JG...@townofcarrboro.org<mailto:JG...@townofcarrboro.org><mailto:JG...@townofcarrboro.org<mailto:JGist@townofcarrboro.org>>> wrote:Cc: m1br...@earthlink.net<mailto:email@example.com><mailto:m1br...@earthlink.net<mailto:m1br...@earthlink.net>>
Subject: RE: Southern Branch Library Sites - Follow Up and Next StepsCc: Patricia J. McGuire; Matt Efird; Anita Jones-McNair; m1br...@earthlink.net<mailto:firstname.lastname@example.org><mailto:m1br...@earthlink.net<mailto:m1br...@earthlink.net>>; 'Robert E. Hornik, Jr.' (hor...@broughlawfirm.com<mailto:hor...@broughlawfirm.com><mailto:hor...@broughlawfirm.com<mailto:email@example.com>>); Frank Clifton (fcli...@orangecountync.gov<mailto:fcli...@orangecountync.gov><mailto:firstname.lastname@example.org<mailto:fcli...@orangecountync.gov>>)
Subject: FW: Southern Branch Library Sites - Follow Up and Next StepsOffice: (919) 918-7315<tel:%28919%29%20918-7315>
Cellular: (919) 370-0319<tel:%28919%29%20370-0319>
From: Frank Clifton [mailto:fcli...@orangecountync.gov<mailto:email@example.com>]
Sent: Wednesday, February 06, 2013 1:19 PMCc: Michael Talbert; Clarence Grier; Greg Wilder; Lucinda Munger; Donna Baker; John Roberts; Alice Gordon 2; Barry Jacobs; Bernadette Pelissier; Earl McKee; gord...@mindspring.com<mailto:gord...@mindspring.com><mailto:gord...@mindspring.com<mailto:gord...@mindspring.com>>; Mark Dorosin; Penny Rich; Renee Price
|RE: Southern Branch Library Sites - Follow Up and Next Steps||David Andrews||3/20/13 10:34 AM|
Sounds good. Thanks!
From: Mark Chilton [mailto:mayorc...@gmail.com]
I spoke with Barry just this afternoon. BOCC is meeting on this tonight. Barry & I mapped out a path forward that I think will work well- i.e. allow the BOCC to protect their interest in one option while evaluating the possibility of being a part of 300 E Main or potentially partnering with Carrboro at the site we are soon buying for other purposes.
Cellular: (919) 370-0319