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we want to improve remote participation for those who are unable to attend in person
who are on the phone can ask a question or indicate they want to speak -- also can be helpful.
1. Productivity: With everyone in front of a computer, it is much easier to share links, share screens, and have multiple authors of collaborative notes/minutes. Collaborative notes where everyone can type (ie a Google Doc / Hackpad / Etherpad) can be a powerful way to solve problems on the spot. For example, this enables a backchannel of written communication (brainstorming, Q&A, etc) which enables everyone to get a lot of ideas out on the table without interrupting the speaker. Having collaborative notes will benefit everyone, even the people who would have otherwise traveled to be there in-person.2. Saving Time: This would save most people 30-60 minutes in travel time.3. Saving Money: This would save paper for handouts and transportation costs.4. Openness and Access: The current setup with some people remote and some people coming in remotely does not give equal access and opportunity to each participant. For example, when people call-in by phone there's no way to indicate when they'd like to speak. On the platform that Bill mentioned, this problem would be solved; everyone would be able to see the queue of speakers who would like to speak next, making it much easier for the people running the meeting to ensure ensure they hear everyone's input. Finally, with a more robust option for remote participation (it was very hard to hear many speakers during the last meeting), we'll get more interest from opengov activists across the country and tap some of that collective wisdom that the President alluded to on his first full day in office in the original opengov memo.5. Frequency: If we settle on a great platform for remote participation, we could also have more frequent and more informal opportunities to connect with each other. For example, there could be a standing meeting once per month where there's no agenda and people can get together in smaller groups and discuss the challenges they're working on where they can use others' input. This will move us a great distance farther towards becoming an active and collaborative community of practice.
1. There will be less of an in-person feeling, but that can be mitigated by sharing video through Bill's platform.2. There would be no opportunity for 1-on-1 conversations and relationship building as everyone is getting seated or as everyone is on their way out after the meeting, but it looks like Bill's solution at least allows text chat between individuals or in ad hoc groups.
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--Luke Fretwell
GovFresh
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--Luke Fretwell
GovFresh
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