Global field display for specific user group

[Colin Pritchard]

Is there a way to make it so a global field displays for only 1 user group?

There is a Display Condition at the bottom of the field setup form, which I thought would do the trick. I tried putting in: usergroup=KOA (KOA being the name of one of the user groups we have). But that did not work (it actually hosed the upload page! LOL)

Any ideas? Is it possible?

[Allison Stec]

You need to use the group permissions manager to handle this, making the group you want able to see the field, and all other groups set not to see the field:

http://wiki.resourcespace.org/index.php/User_Group_Management#Permissions

Allison Stec
Asset Management Specialist
Colorhythm
http://www.colorhythm.com

Main Office: +1 415-399-9921
Fax: +1 415-399-9928

as...@colorhythm.com

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[Colin Pritchard]

Awesome. Thanks!!

[Colin Pritchard]

One more question regarding this. Is there a way I can specify a certain option that is under a Global Field for permissions?

I have a client photo field (77) that I use to restrict access to photo sets- f77. And there are 12 options under this field  that are displayed as checkboxes. For 1 client user I need to further restrict access to a certain group of photos under #77. The options do not have numbers, so I'm not sure how I can do this, or if I can?

[Allison Stec]

search filtering for resource groups does accept "!="

http://wiki.resourcespace.org/index.php/User_Group_Management#Search_filtering

Allison Stec
Asset Management Specialist
Colorhythm
http://www.colorhythm.com

Main Office: +1 415-399-9921
Fax: +1 415-399-9928

as...@colorhythm.com

[Colin Pritchard]

Thanks. I understand the concept here, but it is not working for me.

I added the Shorthand name for the field I need to use. Then I added the Search and Edit filter on the Group's page:

shorthandname=Product Name One|Another Product Name

Product Name One and Another Product Name both correspond to one of the options under the shorthandname Global Field.

I double checked that the test photo I want this user group to see is categorized with the 2 options (Product Name One and Another Product Name). But when I login as a user in this group, I see no photos at all. Nothing appears when I click on Recently Added, and if I do a search for Product Name One, nothing comes up.

Any ideas what I am doing wrong here??

[Jeff Nova]

You can't have spaces in shorthand names. 

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Jeff Nova

Chief Executive Officer

Colorhythm LLC

http://www.colorhythm.com

Main Office:  +1 415-399-9921

Fax: +1 415-399-9928

Mobile:  +1 510-710-9590

jn...@colorhythm.com

[Colin Pritchard]

Thanks for the help Jeff.

The only shorthand name I am using is shorthandname which has no spaces.

The other ones I am using are both options within the shorthandname field that I use to categorize images:  Product Name One and  Another Product Name (checkboxes).

I don't see a way to give these options short names. Am I missing something, or is it simply not possible to set up permissions so that a user can only view 1 or 2 Options from a field?

[Allison Stec]

Shorthand names need to be unique for each field and are required if you want the field to show in advanced search. A good practice is to make the shorthand name similar to the field title (without uppercase, spaces, numbers, special characters, etc.). In your case, the field must also be indexed for the search filter to work.

Is it possible to get a few screenshots of your field settings and group settings to review?

Allison Stec
Asset Management Specialist
Colorhythm
http://www.colorhythm.com

Main Office: +1 415-399-9921
Fax: +1 415-399-9928

as...@colorhythm.com

[Colin Pritchard]

Ah, I think I need to set it to index maybe. Here is a screen shot of the field settings, and also one of the group that I am working with:

[Colin Pritchard]

Indexing worked! I set it to index (and then did the reindexing, and the correct images now display for that user group. Thank you for your help!!

[Allison Stec]

Yes, set the field to index and use the "reindex this field" link above the dropdown.

Then, see if things work as expected.

Allison Stec
Asset Management Specialist
Colorhythm
http://www.colorhythm.com

Main Office: +1 415-399-9921
Fax: +1 415-399-9928

as...@colorhythm.com

[Allison Stec]

Hahaha, you beat me to it! Glad things are working :)

Allison Stec
Asset Management Specialist
Colorhythm
http://www.colorhythm.com

Main Office: +1 415-399-9921
Fax: +1 415-399-9928

as...@colorhythm.com