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I initially imported our existing EAD collection level descriptions (created a few years ago for the Archives Hub), which was unproblematic. At the same time, I created authority records from scratch using the web interface. Like Adele and Maggie, I often use a half way house for authority records. I am happy to create a basic authority record directly in AtoM (ie type of entity + authorized form of name) but if the history is of any length or complexity, I create it in Word first and then cut and paste into AtoM. This is because the authority record becomes live straightaway on pressing Save and I don't want people to see my half finished ramblings! It would be much better if you could save a draft version of an authority record just as you can for an archival description.
I am now engaged in adding lower levels of description to the existing collection levels. All our existing lists are in paper form only. So far, I've just been manually entering the data (and taking the opportunity to correct, add information etc because, like Maggie's, our lists were mostly created before ISAD(G) and are less than ideal) but I'm going to experiment with OCRing the better paper lists. Ideally, I would then like to convert the OCRd list into a CSV file and import that but I'm doubtful as to whether our paper lists are in a suitable format for this (eg they're not set out in columns, so it's difficult to distinguish different elements of information). But OCRing would at least allow me to cut and paste instead of retyping.
I've experimented with different ways of adding lower levels manually to an existing published collection level description (cld) and have found it best to make a draft duplicate of the cld. I then add the lower levels (also in draft). When I've finished I delete the previous cld and replace it with the new one plus lower levels. It is possible to add draft lower levels to a published cld but when you've finished, you have to go back and change the status of each lower level individually, which takes ages! This way is much quicker.
As well as me, there are three others also adding lower level descriptions. Their entries stay in draft until I've had a chance to check them.
For brand new cataloguing (when we get the chance!), we catalogue directly into AtoM. I've found it smoothest to create a basic authority record first, followed by the archival description which I then link to the authority record. As before, any cataloguing done by my three colleagues is left in draft until I've checked it. At the checking stage, I also add any relevant subject index terms - I find it's more consistent for a single person to do the indexing.
Victoria
Victoria Peters
University Archivist
University of Strathclyde
Andersonian Library
101 St James' Road, Glasgow G4 0NS
Tel: 0141 548 5825
Fax: 0141 552 3304
Email: victori...@strath.ac.uk
University of Strathclyde Archives and Special Collections homepage strath.ac.uk/archives Follow us on Twitter twitter.com/StrathArchives
The University of Strathclyde is a charitable body registered in Scotland, no SCO 15263
On Apr 14, 3:19 am, Creighton Barrett <csbarr...@gmail.com> wrote:
> Hello again,
>
> Different kind of question this time! I'm curious to hear user experiences
> with regard to creating new finding aids in ICA-Atom. Are you doing data
> entry in the web-interface? Are you working with another platform and
> importing CSV or XML? A combination of both? What does your workflow
> look like? What challenges or problems have you encountered with new
> archival descriptions since you adopted ICA-Atom and how did you overcome
> them?
>
> I've looked at some of the project documentation on the Artefactual wiki,
> which is great, but it would also be nice to have a space for the community
> to share this kind of user experience information or documentation.
>
> Regards,
>
> Creighton Barrett
> Dalhousie University
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>Do you end up with the same URL when you delete and replace?
Hmm, that’s a very good point. No, you get ‘-2’ added to the end of the url. Not ideal when the aim is a persistent identifier! I may have to revisit this!
Victoria
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Great discussion and great idea. Creighton, I've started a section on
the ICA-AtoM wiki for this, that's what its there for.
http://ica-atom.org/doc/Success_Stories
Please feel free to do with this page as you wish, add new pages, or
just post PDFs and links.
Anyone (other than spammers or bots) can request a wiki account:
http://ica-atom.org/doc/Special:RequestAccount
I've also provide a link to it from the ICA-AtoM wiki homepage
http://ica-atom.org/docs
Lastly, please note that the 1.3 release of ICA-AtoM will include a
number of improvements to the CSV import templates, including the
ability to specify a target parent description's permalink to avoid
having to delete & replace parent descriptions when using CSV import.
Cheers,
--peter
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Peter Van Garderen
President/Systems Archivist
Artefactual Systems Inc.
http://artefactual.com
+1.604.527.2056
I will when I get to that point - I haven't started experimenting with CSV quite yet! If anyone else has an example they could share now, that would be great!
Victoria
Hi all,
Great discussion and great idea. Creighton, I've started a section on the ICA-AtoM wiki for this, that's what its there for.
http://ica-atom.org/doc/Success_Stories