Hack the Future at Microsoft (11/14)

[Emily Ramos]

Hihi Everyone!

Sorry for the delay! We reached out to Microsoft and they would love to host another Hack the Future! They couldn't do the 7th of November because there was another event, but they were totally available for the 14th.

So... 

Here's the table sign up sheet: https://docs.google.com/document/d/1Zs_KA3UALgG5RjIDv8G-uKfjz3cn9QureSNrsVbJ7Z0/edit?usp=sharing

Some questions for this one.

1. We don't need t-shirts or lanyards for this one because we are all in one room, should we still charge? They handled all the food cost when we were there last time, but they asked if we had a budget for this event.

2. Who wants to be butler?

3. Are we still looking for sponsors?

[Kenny Spade]

1. No problems with charging if you want to use the event as an opportunity to bank some money for future events. We should have enough budget to cover the food, let me know if there is a problem with that.

2. I am happy to help with anything from the Microsoft side regarding the space, but I don't think that I have enough free time to butler. The good news is that the butler tasks for this event are going to be super easy because Microsoft his handling all the catering and space issues, so you won't have to worry about any of those things.

3. We are fine with more sponsors, anything you can do to help the program as a whole is cool with us.

[Nick Duguid]

Hey guys, just a reminder that we're a little under a month away from the next Hack the Future (November 14th, 2015) at Microsoft.

I will be Butling for the first time, with some assistance from Jon & Joe.

Here's the table sign up sheet: https://docs.google.com/document/d/1Zs_KA3UALgG5RjIDv8G-uKfjz3cn9QureSNrsVbJ7Z0/edit

Please sign up for a table if you haven't already, so we can get a better sense of who's coming and what we'll have available.

Thanks

-Nick

---

Date: Sat, 19 Sep 2015 01:29:34 -0700
Subject: Hack the Future at Microsoft (11/14)
From: emi...@gmail.com
To: htf-vol...@googlegroups.com

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[Joe Mathes]

Hey Kenny - 

So to confirm, it'll be from 10am-5pm like always? with 8am-5pm for setup?

will there be power cords there? tables and chairs?

refresh me on the location?

wouldn't feel right making an eventbrite without double-checking with you. And thanks for supplying food/drinks! will you also be doing snacks for during the event or just a meal?

We're almost there! That conference center is awesome for this

[Lee Felsenstein]

I meant to ask you - do you still have any contacts with donations people at Google or MS? We’re putting together an event for the 15th celebrating the 40th anniversary of the personal computer and need to fish for some donations in the 4-figure area.

JU

If you don’t have any contacts, could you point me towards someone who does?

Sorry I can’t be at HTF on the 14th,

Lee

On Oct 26, 2015, at 7:24 PM, Joe Mathes <jma...@gmail.com> wrote:

> Hey Kenny -
>
> So to confirm, it'll be from 10am-5pm like always? with 8am-5pm for setup?
>
> will there be power cords there? tables and chairs?
>
> refresh me on the location?
>
> wouldn't feel right making an eventbrite without double-checking with you. And thanks for supplying food/drinks! will you also be doing snacks for during the event or just a meal?
>
> We're almost there! That conference center is awesome for this
>
>
> On Fri, Oct 16, 2015 at 1:52 PM, Nick Duguid <tume...@hotmail.com> wrote:
> Hey guys, just a reminder that we're a little under a month away from the next Hack the Future (November 14th, 2015) at Microsoft.
>
> I will be Butling for the first time, with some assistance from Jon & Joe.
>
> Here's the table sign up sheet: https://docs.google.com/document/d/1Zs_KA3UALgG5RjIDv8G-uKfjz3cn9QureSNrsVbJ7Z0/edit
>
> Please sign up for a table if you haven't already, so we can get a better sense of who's coming and what we'll have available.
>
> Thanks
> -Nick
>

> Date: Sat, 19 Sep 2015 01:29:34 -0700
> Subject: Hack the Future at Microsoft (11/14)
> From: emi...@gmail.com
> To: htf-vol...@googlegroups.com
>
>
> Hihi Everyone!
>
> Sorry for the delay! We reached out to Microsoft and they would love to host another Hack the Future! They couldn't do the 7th of November because there was another event, but they were totally available for the 14th.
>
> So...
> Here's the table sign up sheet: https://docs.google.com/document/d/1Zs_KA3UALgG5RjIDv8G-uKfjz3cn9QureSNrsVbJ7Z0/edit?usp=sharing
>
> Some questions for this one.
> 1. We don't need t-shirts or lanyards for this one because we are all in one room, should we still charge? They handled all the food cost when we were there last time, but they asked if we had a budget for this event.
>
> 2. Who wants to be butler?
>
> 3. Are we still looking for sponsors?
>
> --
> You received this message because you are subscribed to the Google Groups "Hack the Future Volunteer Group" group.
> To unsubscribe from this group and stop receiving emails from it, send an email to htf-volunteer...@googlegroups.com.
> For more options, visit https://groups.google.com/d/optout.
>
> --
> You received this message because you are subscribed to the Google Groups "Hack the Future Volunteer Group" group.
> To unsubscribe from this group and stop receiving emails from it, send an email to htf-volunteer...@googlegroups.com.
> For more options, visit https://groups.google.com/d/optout.
>
>
> --
> You received this message because you are subscribed to the Google Groups "Hack the Future Volunteer Group" group.
> To unsubscribe from this group and stop receiving emails from it, send an email to htf-volunteer...@googlegroups.com.
> For more options, visit https://groups.google.com/d/optout.

Lee Felsenstein +1 650 814 0427 2460 Park Blvd. #1
l...@fonlyinstitute.com Skype: lfelsenstein Palo Alto, CA 94306
http://www.leefelsenstein.com

[Joe Mathes]

I work at Google now. I'll see if I can figure out who to ask

[Emily Ramos]

When we set up having Microsoft host, we told that that it was just like the last time they hosted. I think it was the general 10-5 with setup at 8. I didn't ask about power cords or tables. 

[Alex Peake]

Looking forward to Nov 14!

1. Want to have a little table materials prep work party?

2. More mentors?

2. Do we want to try to get hacker badges for table stations?

1. work party

I've been developing the Unity curriculum to train trainers and scale my teaching to multiple locations, teachers and nights a week. 

I'd like to send out an email before the day of the event to the materials to encourage parents to pre-install (saving an hour of USB key passing) and introduce their future hackers to the tutorials in advance for a head start and to give them content to continue with post-event.

Do any other tables want to collaborate on pre-preparing materials on our wiki to send links to in advance? 

If so I'll be in south bay Friday to meet up or at Noisebridge Tuesday nights and Sudoroom Wednesday nights.

2. more mentors

I'll rally up as many Unity mentors from our groups as possible this time to sign up on the list.

If we need more mentors for other tables I'll announce the call for mentors with the list of tables on the Noisebridge list unless we have a cramped space and don't want to up our mentor/hacker ratio beyond an optimum but we can always waitlist applicants for next time if so.

3. badges

Badges are awesome things to put on our bags (along with velcro add-on panels and how to attach them to things). They encourage people to ask each other about the badges and share the skills they learned when they earned them .

Could we get some of these for tables to give out?

https://blog.adafruit.com/wp-content/uploads/2012/12/70-5.jpg

I have Unity ones that I got from conferences and I will try to get more to give out.

Cheers,

Alex Peake

805-456-9977

[Lee Felsenstein]

Thanks a lot!

Lee

[Joe Mathes]

Lee, I dug around for a while and I couldn't find anything promising. All is not lost: I know Google sponsors things. If you find someone at Google you'd like an introduction to, I'm happy to provide it. It could be easier to get attention when the request comes from someone inside the company

[Joe Mathes]

Emily, we're blocked. We need to know what directions to give to parents. They need to know how to get there.

On Wed, Oct 28, 2015 at 11:13 AM, Kenny Spade (LCA) <Kenny...@microsoft.com> wrote:

Adding Emily to confirm everything looks good on the reservation side as you put forward below. I believe the answers to all of your questions are yes, but she would know for sure.

---

From: Joe Mathes
Sent: ‎10/‎26/‎2015 7:25 PM
To: htf-vol...@googlegroups.com; Kenny Spade (LCA); Nicholas Duguid
Subject: Re: Hack the Future at Microsoft (11/14)

[Emily Ramos]

What do you mean by blocked?

[Joe Mathes]

Emily Ocon, not Emily Ramos :) Kenny cc'd her to reply with details about Microsoft.

Blocked means we can't proceed. We need the address.

But I went ahead and used the address Kenny provided. I hope that's good enough - I thought there would be like a building number or something

[Nick Duguid]

Hey guys, I'm working on the Eventbrites, and emails for the parents, and figured it was a good idea to review the Post Mortems from last time.  There isn't a whole lot here that we can do this early.  Though I have bolded, and repeated the age requirements as much as seems reasonable.  

Please look over these to keep them fresh in mind for the upcoming event.  As a reminder, we also had a big email chain regarding what to do with disinterested kids.  There's always room for improvement, but I think we definitely have a few things we can act upon this time around.

I'm getting excited.

HtF13 Postmortem Notes

Stop doing:

  Losing kids

Start doing:

  Have a presentation screen at all tables

  Guard the exits all day

  Bring dongles

  Warm up for lightning talks earlier

  Have a big red clock

  Have a clip-on mic / hold it up to their faces

  Divorce sketchup / 3d making from 3d printing

  Put sketchup right next to unity and far from 3d printing

  Inviting kids to show what they worked on *here*, vs something they did on their own time

  More hack the futures

  Floor plan ahead of time

  Add a grade dropdown 4-12 (to discourage younger kids, who need too much handholding)

  Have a well-designed website

  Have a flyer to hand to interested parties (tech only)

  Make a google+ group

  Collect data on kid flow somehow. Maybe sampling?

  Put the tables for mentally checked-out kids far from the exits

  Single point of entry and exits

  T-shirts

Keep doing:

  Hack the Futures

  Have a presentation screen at some tables

  Dividing wall between kids and 3d printers

  Having a camera projecting cool stuff on the wall (3d printing or something)

  Coercing parents to pay

---

From: jma...@gmail.com
Date: Thu, 29 Oct 2015 21:27:19 -0700

Subject: Re: Hack the Future at Microsoft (11/14)

To: htf-vol...@googlegroups.com
CC: v-e...@microsoft.com; Kenny...@microsoft.com; tume...@hotmail.com

[Nick Duguid]

Well, the EventBright has been up for about 5 hours, and it's already sold out.

Let's get this station list filled up!

https://docs.google.com/document/d/1Zs_KA3UALgG5RjIDv8G-uKfjz3cn9QureSNrsVbJ7Z0/edit

-Nick

---

From: tume...@hotmail.com
To: htf-vol...@googlegroups.com
CC: v-e...@microsoft.com; kenny...@microsoft.com
Subject: RE: Hack the Future at Microsoft (11/14)
Date: Fri, 30 Oct 2015 09:28:57 -0700

[markmatthewsdeveloper]

So how do mentors get the tickets then? I will also need one for my son

Sent from my Verizon Wireless 4G LTE smartphone

[Joe Mathes]

Sometimes we make an eventbrite just for mentors. That's up to Nick. Generally it's not that important. And if your son is with you, of course we'll let him in. Mentors are super valuable

[Trevor Paley]

signed up as a unity mentor

[Nick Duguid]

Hey guys, sorry for the delay, this past week has been a little nuts. 

But, the eventbrite for Mentors is up and running here: https://www.eventbrite.com/e/hack-the-future-14-microsoft-tickets-19266310052

I tried to send an email from eventbrite to this list, but I honestly can't tell if it worked or not, so pardon the double email if it did.

Please sign up, and let us know what table you'd like to help with.  Please also note that info here for easy access and visibility to all: https://docs.google.com/document/d/1Zs_KA3UALgG5RjIDv8G-uKfjz3cn9QureSNrsVbJ7Z0/edit

Thanks, looking forward to another super rad event.

-Nick

---

From: jma...@gmail.com
Date: Fri, 30 Oct 2015 14:55:36 -0700

[Trevor Paley]

I have a few questions about the event tomorrow.

How early should we get there?

Where should we go to get inside to the HTF area?

The eventbrite that Nick posted just sent me to the hacker eventbrite, so I have't signed up for anything on eventbrite. Do I need to do anything special with that?

[Emily Ramos]

1. Most mentors should arrive to help set up at 8:00 a.m.

2. You can enter at Building 1 (1065 La Avenida Street, Mountain View, CA 94043), there should be someone at front desk to tell you where to go.

3. You can simply sign up to mentor a table with this google doc. I don't know if there was a mentor eventbrite.

On another note, can I get someone to help at the sign-in station? There's a small window of time when I can't cover it.

--

[William Woodall]

Hi guys, I can't make it tomorrow unfortunately, so I marked Turtlebot off the google doc. I'll catch you guys next time.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
William Woodall
wjw...@gmail.com

williamjwoodall.com
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

[Nick Duguid]

Hey Trevor, we should be trying to get to Microsoft in Mountain View about 8AM for setup.  I don't have the address handy, but it's on La Avenida St in MV. I'll send the address when I get home, but it should be on that eventbrite as well. 

-Nick

--

[Nick Duguid]

Thank you, Emily!

[James Donald]

Hey guys,

I now know we're supposed to get there at 8:00 am, but I had booked myself in the morning for something else. I plan to be there at 9:30 am and have everything ready to go for the Minecraft station.

I know from past postmortems it was usually problematic if the station started an hour or more after the kids arrive, so I'm planning to get everything the Minecraft station ready for a setup presentation quickly. Please make sure to leave a table for me with room to grow when I arrive at 9:30!

[Nick Duguid]

No problem, James. Come when you can. 

For anyone coming, if it's like last time, the actual entrance we'll use is around the back side of the building. You can drive around the campus, to the right if you're facing Bldg 1 from the street. 

See you soon. 

-Nick

[Nick Duguid]

Sorry, I spaced on Sunday, but here's the Post Mortem Feedback notes I took:

Lightning Talks went well

Grouping in LTs was good

Stop Doing:

- No more Emilys!!

- Bringing in Food when the Venue doesn't know we were bringing in food.

- Stop assuming the host knows all about HtF

- Stop allowing parents to linger

Start Doing:

- Each Table should build a single USB key for all presentations for that table for the Lightning Talks

- Roll Call before event - Things for participants to try/watch before coming.  

- Put a drop to select grade of participant on the Eventbrite

- Backlog of Mentor Teeshirts - New Printing

- Request Rolling/Portable large screen TVs/Monitors for use at individual tables, and/or for Lightning Talks

- Some sort of live video camera (GoPros) for Lightning talks that are not computer based.

- Record Lightning Talks for posterity.

- Ensure EventBrite has slots for both the PARENT'S name, and the KID's name

- Have Joe learn how to do things (Sketchup, Minecraft)

- Set a Minimum number of mentors per station

- Have a parent lounge/Parent only area.  

- Perhaps explicitly kick parents out once they've dropped off their kids

- Add a special reminder (Email or EventBrite) for parents to NOT stay in the room once their child is there.

- Ask the Venue what they can provide

- Signage

- 3d Modeling table needs to be more explicit that kids can take models to Unity

- Tape Arrows on the Ground to direct traffic

Keep Doing:

- Keep having Nick Butler

- The flow on people leaving was good.  (Kid Containment)

- Undercrowding the room - 

- Split 3d Printing and Modeling

- Keeping the kids separated from the 3d Printer

In addition, I'd like to tack on a Start Doing.  As much as we have yelled about kids not having the admin passwords to their laptops, and parents not giving the password to the kids . . . we should REALLY have the Admin Passwords to our own loaners.  We had two late comers on Saturday, who didn't have computers.  Unfortunately, they were unable to participate in some of the stations because the laptops were not up to date, and we didn't have the admin passwords for them.

We should get a group together some weekend in January, and wipe/reinstall those things, with obvious passwords.

Thanks again to everyone who came out, especially all you new folks.  It was great to see so many new faces, and I really hope you had a good time, and will be joining us again in January.

Thanks 

-Nick

---

Subject: Re: Hack the Future at Microsoft (11/14)

From: tume...@hotmail.com
Date: Sat, 14 Nov 2015 07:54:57 -0800
To: htf-vol...@googlegroups.com