Membership Terms - Legal Clause about 24/7 Access

[Lauren McDaniel]

Hi everyone, I'm starting a new coworking space that will allow members 24/7 access. Does anyone have tips for language we put in the membership agreement that protects use in this case, and holds members accountable for what happens in the space after-hours? We're using Kisi doorlock system, so we'll be able to see who enters the space. Thanks in advance for any guidance on specific language we should include in the membership agreement! 

[Raghuveer Kovuru]

Hey Lauren,

Our legal agreements have been evolving over time through new experiences. Would be glad to send a copy over for you to glance. Mind dropping me your mail id?

[lawal kehinde]

hello Guys,

I wouldn't mind having a copy.

Kindly send to kenyh...@gmail.com


Thanks

[Ehmandah R.]

I would mind having a copy either. Ehma...@gmail.com

[Rachael Wishart]

Hi there,

A little late but would it be possible to get a copy? Thank you! Rac...@siliconvalleypad.com

[bfi...@t-werx.com]

If it isn't too late, I would be curious to see this to.

[Corey Potts]

I would like a copy also if that's ok. Co...@azoffices.com

[Adolfo Taylhardat]

I am also interested in a copy of the document. Thank you in advance. ado...@tambo.works in Miami

[Melissa T. Goldman]

I would love to look at this, too! Thank you so much. It's mel...@workshopbrookline.com.

[Bernhard Mehl]

Hi there! 

Since this is actively involving our product getkisi.com with 24/7 access, we've went ahead and summarized what we found people doing in a blogpost:

http://coworkingresources.org/legal-implications-of-247-or-24-hour-access/

Let me know if you have any feedback!

Bernhard

[ch...@theboxjelly.com]

I love a copy of a 24/7 agreement as well if it's possible. I really appreciate your help! ch...@theboxjelly.com

[Eric Datanagan]

Me too please ericda...@gmail.com thanks in advance!

[pmeye...@gmail.com]

Hi Raguveer, would you be willing to share with one more? We're in the process of finalizing member agreement language for our new space and could use the input. Thanks, Pam Meyer  

On Monday, June 6, 2016 at 8:27:14 AM UTC-4, Raghuveer Kovuru wrote:

[Angel Kwiatkowski]

Here are the terms in plain English for our musician users. http://coherebandwidth.com/about/terms/

Our Coworking space has these terms, which were heavily borrowed from IndyHall's who borrowed them from someone else.

This isn't your everyday Terms of Service.

We're people with a purpose. Please read this thoroughly and keep it. It will answer most of your questions.

Cohere, LLC: The Members are the people, coworkers, groups and community. The Space is the building located at 418 South Howes.

We are a gathering of people finding a way to work better together, focusing on participation, helpfulness and friendship.

The members of Cohere share a fundamental desire to live and work flexibly, be social, help one another and welcome everyone into the community.

Our Values

How to BElong to Our Community:

• BE yearning for interaction.
• BE willing to introduce yourself, make friends and help.
• BE ready to participate in impromptu and planned events.
• BE eager to help everyone feel proud of our space and the people in it.
• BE prepared for abundance.

Your Responsibilities (Cohere RULES! ;)

Cohere is quite different from your average working environment. We're not a serviced or fully staffed office, and the following things help us keep our prices accessible. In order to keep things ticking nicely, here are some essentials we ask everyone to be mindful of when using the space.

• Participation is an extreme sport. You break or lose it, you replace it.
• Bring problems with plumbing, electrical, HVAC, roof, flooding, broken keypads, natural disasters, etc. to the attention of a staff member (Angel or another Community Cultivator).
• Never give out Cohere key codes to anyone.
• Learn how to reset the Comcast router and use this as a first defense against an internet outage.
• Pay your membership dues within 5 days of receiving your monthly invoice. Cohere will not chase you down. Put it in your calendar.
• Engage in meaningful greetings. Pop in and out of all areas and offices to connect with one another.
• Equipment and professional liability is your own responsibility (our insurance can’t cover it). Ask your insurance provider for "renter’s insurance."
• Cleaning up after yourself, washing your dishes and tidying up is everyone’s responsibility. We work together to maintain a space we feel proud of.
• Leave the spaces as you found them, or in better shape. (This includes cleaning up after your guests.)
• Cohere is dog-friendly for polite and well-behaved pups only. See the Canine Membership addendum below.
• Anyone who behaves in a manner that is destructive to the Space or the Members may be asked to leave. If anyone in our Space makes you feel uncomfortable, bring it to Angel’s attention right away.
• Be responsible and respectful with your internet usage. No bit-torrent, porn or illegal activities. Respect other people’s privacy, confidentiality, safety, property and data. If the law comes looking for you, we will give you up immediately.
• The last member out of each space is responsible for closing windows, shutting off lights and firmly closing all keypad-equipped doors.
• The only protected car parking in Old Town are the seven spaces east of the building, marked "RESERVED." A bike rack is located east of the building near the trash cans. Emergency bike parking (forgot your lock, rack is full) is on the raised outdoor patio only.
• If you can’t use all of your allotted coworking days in a week, those days can be used within your invoice month but do not carry over to the next month.
• Cohere members will usually sign for other members’ packages, but it isn’t guaranteed. Plan accordingly.

Your Needs and Rights

All Cohere memberships include access to the community and its resources, with only a couple of specific exceptions.

All memberships include:

• A productive, enjoyable place to work 24/7.
• Internet, desks, power and coffee.
• An invitation to participate in the members-only discussion group.
• Participation in social and learning events.
• An incredible community of smart, friendly and helpful coworkers from all over Fort Collins and beyond.
• Free Night Coworking is included with any membership (takes place every Wednesday from 5pm–midnight).
• Opportunities to host events of your own, including classes and workshops.
• The use of our drop-in and reservable conference rooms and gathering spaces, per your level of membership.

Exceptions for Wayfarers, Neighbors and Private Office Members

• Wayfarer, neighbor and private office members may be assigned a shared mailbox if requested, based on availability.
• Neighbor members have their own "permanent" desk where they can leave their belongings.
• Private office members have their own lockable offices.
• Private office members pay a damage deposit equivalent to one month of membership at sign-up and 30 days’ notice is required to terminate office membership. A damage deposit is retained for damages that exceed normal office wear and tear including but not limited to:
  • Spills on carpet that require professional cleaning: $125.
  • Holes larger than push-pin size that have to be filled and painted on walls/ceilings: up to $500. (Please use Command removable adhesives to hang things on walls.)
  • A replacement for a physical key: $25.
  • Broken window or door glass: cost of replacement.

Addendum A: Canine Membership

As a canine member of Cohere, you and your owner agree to the following:

• Use your indoor voice and your outdoor potty.
• Be gentle and loving to both humans and other dogs.
• Allow your owner to brush you at least once a week and bathe you regularly— especially during shedding season.
• Bring a bed, pillow or blanket to lay on while you cowork.
• Make every effort to not wander while your owner is coworking.
• Remind your owner to wash your bed/blanket/pillow once a month.
• Understand that common areas are off limits to you. (This includes the Old Town conference rooms and the break room/kitchen level.)
• Remind your owner to vacuum your office or work space at least once a week, and more often if you are a turbo-shedder. (You know who you are.)
• Remind your owner to wash off your nose and paw prints from doors/windows once a week.

If any dog growls at, nips, bites or lunges at any other dog or human member they will be asked to stay at home.

If any member has severe allergies to dogs, canine memberships will be suspended.