Using IC or other Student DB

[Sue Lambert]

I am making a transition to working as a School Secretary and I am noticing that we do not use our Student database for all the areas and I am assuming it is because IC does not work the way we need it to for some functions. Can you comment as to what other departments keep their own student database in either Access manual input database (Transp) or SNAP (medical) or Sped Dept or Library and why?

~Sue

Sue Lambert

MSAD #49

Albion Elementary School Secretary/Interim Finance Director

20 School St.

Albion, ME 04910

207-437-2616

207-437-2001 FAX

"You are who you choose to be; YOU choose!"   ~Iron Giant Movie

[Nancy Embry]

We use Nutrikids since no one wanted to pay the $ to use the IC tools.

Ditto what they use for SpEd; that involved the timing of a vendor contract

that renews in the middle of the school year, and trying to get the data out

of there to put it into IC. They weren't cooperative, and it was decided that

it wasn't worth it.

The library systems are still what they already were; that was about change

and nobody liking it.

Same with the financial piece and student fees; our network guy and I lobbied

hard to use it, and the Business Manager at the time didn't want anything outside

of her direct in-office control, so that was out.

​Resistance and $ have been the stumbling blocks here.​

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--------------------------------------------------------------------------------
Nancy Embry
Data Systems Manager
Kittery School Department
207 439-2572  Ext. 108

nem...@kitteryschools.com

[Sue Lambert]

Do you use IC for transportation information?

~Sue

Sue Lambert

MSAD #49

Albion Elementary School Secretary

20 School St.

Albion, ME 04910

207-437-2616

207-437-2001 FAX

"You are who you choose to be; YOU choose!"   ~Iron Giant Movie

On Wed, Sep 13, 2017 at 8:30 AM, Nancy Embry <nem...@kitteryschools.com> wrote:

We use Nutrikids since no one wanted to pay the $ to use the IC tools.

Ditto what they use for SpEd; that involved the timing of a vendor contract

that renews in the middle of the school year, and trying to get the data out

of there to put it into IC. They weren't cooperative, and it was decided that

it wasn't worth it.

The library systems are still what they already were; that was about change

and nobody liking it.

Same with the financial piece and student fees; our network guy and I lobbied

hard to use it, and the Business Manager at the time didn't want anything outside

of her direct in-office control, so that was out.

​Resistance and $ have been the stumbling blocks here.​

[Nancy Embry]

No; sorry, I forgot that one.  Same thing about "change" and

it being bad.

[Sue Lambert]

OK, thanks. I discovered or Transp Dept was using an Access Database and manually input the information from copies of the registration card that we sent them and adding fields for busing pickup dropoff points. If IC is too awkward or can't give good reports than it makes sense, it just seems like in so many areas that our databases don't talk to each other so we are manually maintaining (and hopefully updating) the same fields over and over. 

~Sue

Sue Lambert

MSAD #49

Albion Elementary School Secretary

20 School St.

Albion, ME 04910

207-437-2616

207-437-2001 FAX

"You are who you choose to be; YOU choose!"   ~Iron Giant Movie

[Sam Iggulden]

This is a big topic....

The state pays for TransFinder for any district who wants to use it, and we have an automated daily transfinder export.  Trabnsfinder has very good bus routing software which we need for our large geographic area- but we still do field trips via google docs (even though transfinder has a module for it).

We also have automated exports to NutriKids... similar to Nancy, we had pre-existing contracts when we switched to IC, and departmenst didn't talk to each other, then nobody wanted to pay for new POS terminals, nor retrain staff on new software etc...

We do use SpEd in IC, but we have to do a lot of work on FDF forms.

We don't use IC financials because they released it at $12 per student per year... which (in my opinion) is way too pricey for a relatively new an untested fund accounting system. Not sure what the cost is now, but Tyler has a pretty good foothold in Maine and the benefit of having staff in the same DB as students doesn't mean as much to our finance people as it does to me!

[Wallace, Andrew]

we are
Transfinder (very powerful tool), Mosiac food service, and Adori in South Portland

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From: maineicu...@googlegroups.com [maineicu...@googlegroups.com] on behalf of Sam Iggulden [s.igg...@msad17.org]
Sent: Wednesday, September 13, 2017 1:16 PM
To: MaineICUsersGroup
Subject: Re: Using IC or other Student DB

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