Kickstarting the Elevator Project

[Joe Mack]

Hi Fellow BoD Members - 

First, apologies about the length of this message. Kyle and I are traveling today through Wednesday and I want to make sure you are all aware of my concerns re the Elevator project next year. 

I will be responding minimally for the next 3 days.

I will be attending the BoD next week.

Please note that this is intended to bring us together, not divide us AND it is to make sure that my observations are transparent and on the table.

The elevator project is SIGNIFICANTLY complex. We need to adjust the way we manage this one:

1. I want to make it very clear that I will NOT 'lead' nor was I 'designated to lead' this project.  It will require more time and attention than I am willing to give. Writing is my priority. I have a lot in progress and that is where the preponderance of my time will be devoted. Earlier, Sunny was going to lead this. No one was 'designated lead' after that. I think some assume since I am the BMC liaison, then I fill Sunny's spot. I am not going to do that.

2. I will participate as a part of the governance team for the project. I have substantial experience in large project governance that should help us keep on budget, on time, and on scope.

• although we should understand upfront that a project of this magnitude and complexity will see issues, problems, and tradeoffs throughout. To think otherwise is to have our heads in the sand.

3. Right now,  I see us acting independent of each other. (ex. individual meetings with Jerry Jay, misalignment on roles, schedule,...)

4. I see us moving to solution space before we have had a chance to discuss HOW we will manage this project and getting a PROJECT MANAGER in place to drive the project through the necessary lifecycle steps (in a nutshell, for this project: Requirements > Analysis>Design>Build>Release)

5. It is absolutely necessary that the BoD act together here. It is going to test our patience and the strength of our bond.

6. There will be issues experienced through all phases of this project. We will need to do our best to create in advance:

• a hyperspeed communication channel to all residents
• a list of anticipated problems with mitigations identified: ex. if one elevator under repair and the other 'goes down', what do we do?

7. Proposed next step: bring Bill Greenlland in to an EXECUTIVE MEETING to discuss the issues raised above and ...

• his view of what our alternatives are
• what EXACTLY his role is
• how our engagement/governance model will work between
• the project manager and him
• KIN and him
• governance structure and him

7. NEEDED ASAP - Project Manager. 

I am sure that there will be some questions/pushbavck  about this. Let's discuss in EXEC COMMITTEE Meeting in Early November when Diane is back.

Thanks. This is too big for us to treat as we are treating it now.

Joe

[Joe Mack]

Great news!

Thank you, Sunny

On Sun, Oct 12, 2025 at 1:55 PM Sunny Harmeson <sunnyh...@gmail.com> wrote:

All,

By stepping away from the board I am at a reduced level of stress. (I also have treatment that is improving how I am able to function. 

I am capable and willing to be The Vaux Project Manager for the elevator upgrades. This work is in my wheelhouse and I'm confident that I am able to devout the attention needed. Pre-planning for smooth execution and developing contingency plans are processes that we can work through. 

I can save the cost of an outside PM with the assistance of Bill Greenlands elevator experience and now Jerry volunteering to help as well.

Sunny

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Sunny Harmeson

[Tim Ackley]

Great news indeed, Sunny! I am very happy to hear. Thank you!

Tim

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Tim Ackley

2335 NW Raleigh Street Unit 139

Portland, Oregon 97210

 

Cell: 480-694-7059

Email: tim.ack...@gmail.com

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[wor...@finitearts.com]

Yes – glad to have you on this, Sunny - ! 

 

Please contact Bill Greenland and confirm that we can do a TKE modernization given the depth of our current “pits.”

 

xo — Hal

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[Paul Block]

Sunny, glad you're up to it and up for it.  

-paul

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