Agenda Items -- October Board Meeting

[Tim Ackley]

I would like two items included on the agenda.

Budget Assumptions - Most operating support services continue and can be projected based on contract amounts with vendors, historical trends, known changes, or a combination of them. Changes in support services usually are few, but for clarity changes should be agreed to before a budget is finalized. I and the Finance Committee suggest the following:

1. Window washing - Budget for the return of one window washing per year. FinCom placeholder estimate is $15,000, which should be close. Kin will have more insight into the projected cost.
2. Interior Plants Contract - Eliminate the contract. Replace 6 live plants in the lobbies with silk plants. The cost of silk plants will be a one-time charge (include in office supplies budget) which will avoid a recurring expense of about $2,000/year.
3. Committees - Given expanded committee activity, budget an amount that covers the possibility of expenditures by committees other than the Social Committee. This is a Board determined amount that currently is budgeted at $2,000.

Expense Reimbursement Approvals - The current process is functional, but Kin assumes that expenses submitted via email are for approved expenses. With more committees involved, the Board should have a control in place to ensure that reimbursement requests have been approved. I suggest that reimbursement requests sent to Kin via email copy the Treasurer and/or the appropriate committee chair.

Tim

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Tim Ackley

2335 NW Raleigh Street Unit 139

Portland, Oregon 97210

 

Cell: 480-694-7059

Email: tim.ack...@gmail.com

[Joe Mack]

I support

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Officers of The Vaux
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[DIANA DREW-FLEMING]

I concur, as well.  Of course, does my affirmation count, as I am on another continent, nine hours ahead of y’all; and, not hearing much news from états-unis?

Diana😉

Sent from my iPhone

On Oct 7, 2025, at 7:17 PM, Joe Mack <jmmc...@gmail.com> wrote:



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[vauxofficers]

One more for the Board agenda...

Management Fee - Additional -- To date the Vaux has not budgeted an amount. In the past couple of years we have spent about $2,200/year for project support, meetings, and other. The cost is in addition to support defined in the Kin contract. I suggest that we budget $2,500 for this activity.

Tim