auto-scheduler adding ministry positions

[Sophia Lombardelli]

I don't usually use auto scheduler, I just create pre-assignments.

I tried to use the auto-scheduler today. I only have one Minister for Communion at all Masses except for special occasions. When I ran the auto-scheduler, it added in another position to some of the Masses.

Has this happened to anyone else?

Thanks,

Sophie 

[Krista Kutz]

Hi Sophie,

Thank you for bringing up your question regarding MSP's auto-scheduler! What I would suggest is that you send in your data files (Help - Send Data Files to Tech Support) along with a specific example of a volunteer name/service where you noticed this happening, so we can take a closer look. We would love to help!

Wishing you and everyone in the group a blessed 2025.

Warmly,
Krista

Rotunda Software

[Christine Warloski]

I had that happen a few times as well recently, not when I ran the auto scheduler but when I added family members, particularly with youth servers. We usually have two youth servers. if I add a different family member in another role, and the system asks if I want the youth scheduled, a few times I have said yes without looking if it was needed and the system just created a new position so we have three servers if the other two were filled.

of course I can't recreate the issue now to send data files. 

[Dorothy DeLuca]

I have had this situation happen to me as well.  We ended up with 3 Readers at a Mass because 2 were from one family and the other Reader already was in the first slot.  When the family was added, it created a third Reader slot.

D

--
You received this message because you are subscribed to the Google Groups "Using Ministry Scheduler Pro" group.
To unsubscribe from this group and stop receiving emails from it, send an email to using-ministry-sched...@googlegroups.com.
To view this discussion visit https://groups.google.com/d/msgid/using-ministry-scheduler-pro/4eb8d58d-b714-46cb-91b4-49e662b51642n%40googlegroups.com.

[Raina Hanson]

Hi Everyone! 

I just wanted to chime in with a few reasons that this might be happening. 

1. The ministry has the "Never split up family members in this ministry/subdivision" turned on. Doing so will expand to fit all family members in this ministry if there are more people in that ministry in one family than the spots available. You can overcome this on a per-family basis by checking the "Allow members of this family to be split up in ministries for which families are flagged to always be scheduled together" in the family profile of the Family Groupings pane. 
2. Teams that have more members than the number of needed positions. In this case, if you only need 4 people but a team has 5 members, the positions will expand to fit that team. To resolve this one, go through the Teams and make sure they have the number of people necessary, removing any extra members. 
3. Manual changes. This one usually happens when someone adds a volunteer manually to a schedule. When asked if they want to add in the other family members, it adds extra positions to the ministries of the others to fit the whole family. No settings changes need to fix this - just keep an eye on where you are adding the other members! 

I hope that helps those of you who are seeing this, but as always, our support team is ready to help! Just send in your data files (Help - Send Data Files to Tech Support) with the date and ministry where there are too many volunteers. Then we can make suggestions on how to adjust your settings based on what you want to happen! 

---

Raina Hanson

Director of Technical Support

To view this discussion visit https://groups.google.com/d/msgid/using-ministry-scheduler-pro/CAF0BAo%2BCdCaEF-JoOESh526ii4gptLmoD-edX%2B3cyPy9m9RTeg%40mail.gmail.com.

[sophie6965]

Thanks Raina. 

For these positions there were no any family requirements & unfortunately I cleared the extra positions from the schedule I made active.

Sophie

On Jan 7, 2025 at 4:51 PM, Raina Hanson <ra...@rotundasoftware.com> wrote:

Hi Everyone! 

I just wanted to chime in with a few reasons that this might be happening. 

1. The ministry has the "Never split up family members in this ministry/subdivision" turned on. Doing so will expand to fit all family members in this ministry if there are more people in that ministry in one family than the spots available. You can overcome this on a per-family basis by checking the "Allow members of this family to be split up in ministries for which families are flagged to always be scheduled together" in the family profile of the Family Groupings pane. 
2. Teams that have more members than the number of needed positions. In this case, if you only need 4 people but a team has 5 members, the positions will expand to fit that team. To resolve this one, go through the Teams and make sure they have the number of people necessary, removing any extra members. 
3. Manual changes. This one usually happens when someone adds a volunteer manually to a schedule. When asked if they want to add in the other family members, it adds extra positions to the ministries of the others to fit the whole family. No settings changes need to fix this - just keep an eye on where you are adding the other members! 

I hope that helps those of you who are seeing this, but as always, our support team is ready to help! Just send in your data files (Help - Send Data Files to Tech Support) with the date and ministry where there are too many volunteers. Then we can make suggestions on how to adjust your settings based on what you want to happen! 

---

Raina Hanson

Director of Technical Support

On Tue, Jan 7, 2025 at 3:41 PM Dorothy DeLuca <ddde...@gmail.com> wrote:

To view this discussion visit https://groups.google.com/d/msgid/using-ministry-scheduler-pro/CAF0BAo%2BCdCaEF-JoOESh526ii4gptLmoD-edX%2B3cyPy9m9RTeg%40mail.gmail.com.

--
You received this message because you are subscribed to the Google Groups "Using Ministry Scheduler Pro" group.
To unsubscribe from this group and stop receiving emails from it, send an email to using-ministry-sched...@googlegroups.com.

To view this discussion visit https://groups.google.com/d/msgid/using-ministry-scheduler-pro/CALODvyTnMa-WZKoUi-LpQFQnVVP0%2BOOqigOp%3DCzTKNdOUe_iTg%40mail.gmail.com.