Adding a "Leader"
Susan Yates
Gerlinde Lamer
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richard...@gmail.com
Looks like Susan is in the same boat as I was. I schedule Lectors and EM’s, and we have another volunteer schedule the Altar Servers. We use MSP for all of it! You don’t need an add-on as far as I know.
What you usually do is to simply make the volunteer that takes care of the Altar Servers a Ministry Leader for Altar Servers. This way the volunteer can only see and deal with Altar Servers and won’t be able to change any other part of the schedule. This is great, except that we get our Altar Servers from the school, and the Altar Server ministry is drastically changing in volunteers every year. Each year that are many youth that need to be added and many individuals that need to be deleted from the database as new classes come in and others graduate. Our Altar Server ministry leader seems to be constantly adding and removing names. There is no way for ministry leaders to add or subtract volunteers in the database. There is a (backhand) way to get a new name in the database using an enrollment form, but there is no way for a ministry leader to delete someone out of the database. This makes sense overall when you think about it.
So I as admin had a choice: 1) I could make the Altar Server coordinator a Ministry Leader. This way the coordinator would only be able to change the assignments of altar servers. Adding a new altar server would have to be via the enrollment form. Deleting an altar server would require an email to me requesting I delete specific old servers that had graduated. In addition, a Ministry Leader doesn’t seem to have the benefit of leader-only posts that I use extensively to print sign-in sheets or print out a schedule in a format I like. Or, I could 2) make the Altar Server coordinator a Web Admin. Web Administrators can add or delete anyone in the database. They can also change the schedule of any ministry, and even add services. There is only a handful of things that a Web Administrator cannot do vs. an installation admin.
Because we work well together and she knows how to handle a computer, I let our Altar Server coordinator be a Web Administrator. So far, for about two years now it has worked well. I run the auto scheduler for Lectors, EMs, and Altar Servers (although we have other ministries using MSP). When I am done with my little tweaks, I email all the ministry leaders and inform them that I am done and their schedule is theirs. We promise not to touch another ministry’s schedule. We have previously agreed to a “release” date and I wait for an OK from each leader that we can make the new schedule live.
What I might suggest for you is to make your Altar Server coordinator a Ministry Leader and see if that satisfies everyone. This will protect your database better.
-Richard Brehove
St. Margaret Mary Alacoque, Lomita CA
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Susan Yates
Sent: Friday, December 19, 2025 12:48 AM
To: using-ministry...@googlegroups.com <using-ministry...@googlegroups.com>
Subject: RE: [Using MSP] Adding a "Leader"