Pay multiple supplier invoices with one cheque

[Khurram Shahzad]

Dear All,

After generating the Purchase Orders using Tryton and generating supplier invoices in the system, now we are ready to make payments to suppliers.

At this point, it is revealed that the payments can only be made on invoice-basis; i.e. only one invoice can be paid at a time whether it is a full payment or a partial payment. Is it correct?

On the other hand, our finance departments make payments on party-basis. For example, we have 5 invoices for a supplier which are payable. We would love to give one cheque for paying total of 3 invoices. Moreover, there is also a possibility that some invoices are paid FULL and other partial using one cheque.

Can it be done using any available Tryton module?

--

 

Regards,

Khurram.

[Sergi Almacellas Abellana]

El 22/05/17 a les 08:57, Khurram Shahzad ha escrit:

> Dear All,
>
> After generating the Purchase Orders using Tryton and generating
> supplier invoices in the system, now we are ready to make payments to
> suppliers.
>
> At this point, it is revealed that the payments can only be made on
> invoice-basis; i.e. only one invoice can be paid at a time whether it is
> a full payment or a partial payment. Is it correct?

This is true if you use the Pay Invoice wizard from invoices, but
invoices can be also paid by reconciling its lines to pay.

>
> On the other hand, our finance departments make payments on party-basis.
> For example, we have 5 invoices for a supplier which are payable. We
> would love to give one cheque for paying total of 3 invoices. Moreover,
> there is also a possibility that some invoices are paid FULL and other
> partial using one cheque.
>
> Can it be done using any available Tryton module?

You just have to create one move line with the full payment amount.
Then reconcile this line with the pending lines to pay of the 3
invoices. And you will have the 3 invoices marked as paid.

In case of partial payment of some invoice, you should have two (or
more) payment lines before the reconciliation, and then reconcile only
the paid line. The invoice amount to pay will be updated with the
pending amount.


--
Sergi Almacellas Abellana
www.koolpi.com
Twitter: @pokoli_srk

[Cédric Krier]

On 2017-05-22 10:26, Sergi Almacellas Abellana wrote:
> El 22/05/17 a les 08:57, Khurram Shahzad ha escrit:

> > On the other hand, our finance departments make payments on party-basis.
> > For example, we have 5 invoices for a supplier which are payable. We
> > would love to give one cheque for paying total of 3 invoices. Moreover,
> > there is also a possibility that some invoices are paid FULL and other
> > partial using one cheque.
> >
> > Can it be done using any available Tryton module?
>
> You just have to create one move line with the full payment amount.
> Then reconcile this line with the pending lines to pay of the 3 invoices.
> And you will have the 3 invoices marked as paid.

I would not recommend this way of doing because if the payment process
fails for any reason, you are left with paid invoices and a move that
has nothing to do in your accounting.
Indeed this topic has been discussed and here is my answer:
https://discuss.tryton.org/t/one-payment-for-multiple-invoices/232/6?u=ced

--
Cédric Krier - B2CK SPRL
Email/Jabber: cedric...@b2ck.com
Tel: +32 472 54 46 59
Website: http://www.b2ck.com/

[Khurram Shahzad]

Dear Sergi,

Thank you so much!

--

 

Regards,

Khurram.

[Khurram Shahzad]

Dear Cedric,

On Mon, May 22, 2017 at 1:48 PM, Cédric Krier <cedric...@b2ck.com> wrote:

On 2017-05-22 10:26, Sergi Almacellas Abellana wrote:
> El 22/05/17 a les 08:57, Khurram Shahzad ha escrit:
> > On the other hand, our finance departments make payments on party-basis.
> > For example, we have 5 invoices for a supplier which are payable. We
> > would love to give one cheque for paying total of 3 invoices. Moreover,
> > there is also a possibility that some invoices are paid FULL and other
> > partial using one cheque.
> >
> > Can it be done using any available Tryton module?
>
> You just have to create one move line with the full payment amount.
> Then reconcile this line with the pending lines to pay of the 3 invoices.
> And you will have the 3 invoices marked as paid.

I would not recommend this way of doing because if the payment process
fails for any reason, you are left with paid invoices and a move that
has nothing to do in your accounting.
Indeed this topic has been discussed and here is my answer:
https://discuss.tryton.org/t/one-payment-for-multiple-invoices/232/6?u=ced

Thank you!. Your point is valid but the requirement is very critical and unavoidable. We have no option other than make single payment against multiple invoices through one cheque.

 

Regards,

Khurram.