Windows Student Use Benefit - Free upgrade to Win10/11 Education Edition

[Sam McNeill]

Kia ora team,

As a parent of kids in schools, it's always fun to be the "customer" and experience some of the MSFT offerings from the other side of the fence.

Many of you may not know that under the Schools Agreement between the Ministry of Education and Microsoft, there is the free Windows Student Use Benefit Upgrade where a student can upgrade their BYOD from Windows 10/11 Home Edition to the top of the line Windows 10/11 Education Edition. 

I outline how it works, and my experience as a parent, in this blog post:

How To: Free Upgrade From Windows Home to Windows Education Edition – SamuelMcNeill.com

As a school IT admin, you'd need to set up the connection with Kivuto (for the student authentication process via AD/AAD) but that's about it. It was virtually seamless for me as the end user, and the Windows 11 device didn't even require a reboot to go from Windows 11 Home to Windows 11 Education Edition.

This adds real value to student owned devices if you wanted to set it up.

Cheers

Sam

[Grant]

But not available to most Independent Schools the last time I enquired and attempted to set up. 

Have to have a Schools Agreement which we do not have as we pay on a license basis. 

Correct? Hope I'm wrong and I'll try again. 

Regards
Grant Saul

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From: techies-f...@googlegroups.com <techies-f...@googlegroups.com> on behalf of Sam McNeill <s...@mcneill.co.nz>
Sent: Tuesday, November 9, 2021 9:36:22 PM
To: Techies for schools <techies-f...@googlegroups.com>
Subject: [techies-for-schools] Windows Student Use Benefit - Free upgrade to Win10/11 Education Edition

 

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[Sam McNeill]

Hi Grant,

It's available to any school - it depends on their licensing agreement.

My kids are at St Andrew's so an Independent School and that's how I leveraged Kivuto for their devices successfully.

So, like any "Student Use Benefit" in MSFT Academic licensing, you need to have licensed all  your faculty - at that point, your students get the licensing for free i.e. the Student Use Benefit.

Kivuto requires you to have either an EES agreement (min. 1000 seats, this is what the MoE agreement is and combines all schools so whether an individual public school is above or below the 1000 seat threshold, they're covered) or an OVS-ES agreement.

So, with either an OVS-ES or an EES you still need to cover all your faculty, and then the SUB kicks in.

If you're paying on a "per faculty" model, then you're probably also paying on a "per student" basis. In this scenario, there is no SUB benefit.

Hope this helps,

Sam

[Sam McNeill]

Sorry, should have added - talk to your licensing specialist partner. They should be able to do some modelling on the cost benefits of licensing all faculty vs paying per user. Generally, given the high ratio of faculty:student it generally works in favour of the school to license all faculty and then get the students "for free".

Cheers

[Grant]

Thanks Sam. 

Microsoft Licensing is almost impossible to understand.

I will go back to our licensing partner. We are paying for all of our faculty.

We have Microsoft 365 for Faculty A3 with Student Use Benefit, but got nowhere with Kivuto so maybe we are are on the wrong licensing system

Cheers

To view this discussion on the web visit https://groups.google.com/d/msgid/techies-for-schools/5062c7d3-3e0f-4813-84bd-1d52283d9da8n%40googlegroups.com.

[lfr...@jameshargest.school.nz]

Word of warning to any that sign up to  Kivuto, they do sneaky things when you're not looking. 

They suggest sell other things on top of the free windows (automatically add them to cart) 

They put ads to other products all over the place

They add extra products to your portal without asking. They change prices without notifications.

"free" comes with some caveats here and you need to keep on top of them to keep the site they provide minimal. It has your logo on it so best to keep it with only the products you recommend. In our case they were offering NordVpn to our students. 

[lfr...@jameshargest.school.nz]

Is this still a thing? We have been removed from the program because we no longer have a Microsoft Agreement Number which expired end of last year. 

[Matt Strickland]

I thought it was - at least in the license portal I see both Windows 10/11 Enterprise A3 for students, but also inside Microsoft 365 A5 for students use benefit there is " Windows 10/11 Enterprise"

(I assume here the A5 licensing includes Windows 10/11 Enterprise)

For me these started 1/1/22 and end 31/12/24.

I see the enrollment in VLSC, Licenses > Relationship Summary > and filter for the only Active status enrollment.

Matt

[Jono Green]

I got really excited seeing that the Service Descriptionicrosofts have been updated to include Microsoft 365 Education but Windows 10/11 Edu isn't called out. Will revert internally with M to see if it can be updated.

Microsoft 365 Education - Service Descriptions | Microsoft Docs

Cheers,

Jono

[Sam McNeill]

There's possibly two separate thoughts here around Student Use Benefit for Windows Licensing.

• School Owned Devices that students use
  • licensing is covered by m365 A3/A5 and can be allocated to the students AAD account via M365/AAD Admin Portals
• BYOD devices that students use
  • Schools can register with the www.Kivuto.com webstore to allow students to download a license key for Windows 10/11 Education Edition to upgrade BYOD for the life of the device
  •  
    

Both of these options are still in play.

Cheers

Sam

[Landyn Frisby]

but it looks like the new Microsoft agreements no longer apply to staff. We have had our faculty Minecraft and Windows 10/11 Enterprise A3 licenses revoked. 

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Kind Regards,

Landyn Frisby

ICT Systems Engineer

Please log jobs with the Cyclone Helpdesk

E: help...@jameshargest.school.nz

P: 0508 436 225

[Jono Green]

Hi Landyn,

I would hazard a guess and need to confirm but the entitlements should be conferred directly under the Microsoft 365 A3 license rather than within the combined parts of A3 (i.e. Office 365 A3, EMS A3 and Windows 10/11 A3) as I've seen licensing providers do in the past. 

It appears you're right regarding the Microsoft agreements as licensing availability under the Microsoft Terms indicates Microsoft Customer Agreement (CSP) is the only way to specifically get Windows 10/11 Enterprise A3 now? Windows 11 Education E3 is still available through the Enrolment for Education Services (EES) channel but I'm not sure if that's the current mechanism for schools to receive their licensing.

[Sam McNeill]

Landyn,

Do you have the unified M365 SKU assigned to the user?

If so, the Windows license is included in the Apps below:

In a Unified SKU situation there are no longer separate licenses for Windows / EMS / Office365

Cheers

[Grant Saul]

I just thought I would update, particularly for Private Schools after multiple communications with our reseller and Kivuto.

 

There are two programmes – EES (Education Service) and CSP (Customer Service Programme). We and all Schools not part of the Ministry Agreement (EES) will likely be on CSP. Ours does include student use benefit. (Basically students could use licenses while they are enrolled).

 

There is no facility for student to keep Windows 10 Education as there is no agreement number and Kivuto will therefore not provide access to free software.

 

Hope this saves someone elses time.

 

Regards

Grant

 

From: Sam McNeill
Sent: Tuesday, 3 May 2022 8:54 am
To: Techies for schools
Subject: Re: [techies-for-schools] Re: Windows Student Use Benefit - Free upgrade to Win10/11 Education Edition

 

Landyn,

 

Do you have the unified M365 SKU assigned to the user?

 

 

 

If so, the Windows license is included in the Apps below:

 

 

In a Unified SKU situation there are no longer separate licenses for Windows / EMS / Office365

 

Cheers

On Monday, May 2, 2022 at 9:12:59 AM UTC+12 Jono Green wrote:

Hi Landyn,

 

I would hazard a guess and need to confirm but the entitlements should be conferred directly under the Microsoft 365 A3 license rather than within the combined parts of A3 (i.e. Office 365 A3, EMS A3 and Windows 10/11 A3) as I've seen licensing providers do in the past. 

 

It appears you're right regarding the Microsoft agreements as licensing availability under the Microsoft Terms indicates Microsoft Customer Agreement (CSP) is the only way to specifically get Windows 10/11 Enterprise A3 now? Windows 11 Education E3 is still available through the Enrolment for Education Services (EES) channel but I'm not sure if that's the current mechanism for schools to receive their licensing.

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[Sam McNeill]

Hi Grant,

You're mostly correct, but there are more than the two you mention of EES and CSP.

The key one that impacts this discussion is OVS-ES and some private schools in NZ may be on this type of agreement - this is important as OVS-ES agreements DO qualify:

Equip Your Students with Windows 11 Education – Kivuto

" If you have licensed all of your staff and faculty for Windows through a Microsoft Enrollment for Education Solutions (EES) or a Microsoft Open Value Subscription – Education Solutions (OVS-ES) agreement, you qualify to offer Windows 11 Education to your students at no additional cost."

So if you're on this thread and have an OVS-ES agreement for MSFT Edu solutions you may well qualify for student use benefit on Windows devices

Cheers.

[Parker, Andy]

Thanks Sam

When the student leaves a school and no longer has an assigned student use benefit license, what happens to their OS on their machine?

Andy  

Andy Parker Director of ILT

P +64 9 520 4159 ex 7635 M +64 21478379 E andy....@stcuthberts.school.nz St Cuthbert’s College – 122 Market Road Epsom, Auckland 1051, New Zealand stcuthberts.school.nz

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From: techies-f...@googlegroups.com <techies-f...@googlegroups.com> on behalf of Sam McNeill <s...@mcneill.co.nz>

Sent: Wednesday, 11 May 2022 9:08 am
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[Sam McNeill]

Hi Andy,

It's important to differentiate between how the SUB license was allocated:

1) If you're assigning the student a Windows OS License via the M365 Admin Portal then once that license is removed (after the student leaves) the OS will go into a non activated state (I think after 90 days) and will revert to the base OEM OS. e.g. if a student had a Windows Home BYOD and then you did an upgrade to Windows Pro/Education via assigning the license in the Admin Portal then once the license is removed, it will revert to Windows Home

However, what this thread has mostly been talking about is the Kivuto upgrade:

2) If the school has configured the Kivuto webstore and the student goes there to get a unique Windows Education activation key and upgrades their Windows Home BYOD to Windows Education, then that is a one time upgrade for the life of the device. Even once the student leaves the school, the device remains upgraded to Windows Education.

Hope this helps explain it Andy,

Cheers

Sam

[Grant]

And just to complete the clarification. A private school can only get option 2 if they have... Microsoft Open Value Subscription – Education Solutions (OVS-ES).

Regards
Grant Saul
Sent from mobile

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From: techies-f...@googlegroups.com <techies-f...@googlegroups.com> on behalf of Sam McNeill <s...@mcneill.co.nz>

Sent: Thursday, May 12, 2022 9:35:29 AM

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