Error in accessing / editing saved forms in ODK collect

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Allec Samaniego

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Feb 19, 2022, 9:44:58 AM2/19/22
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I replaced a form in the ONA server with a newer version. After our data collectors updated their forms in the ODK collect, they can no longer access or edit the saved forms from the previous versions. Is there any way we can retrieve these saved forms on their ODK collect?

Megan from Ona

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Feb 19, 2022, 10:46:40 AM2/19/22
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This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Hello Allec,

Apologies for any inconvenience this has caused you and your team. We always recommend our user have all data collectors submit all submission prior to replacing a form. You can try replacing the current form (update) with the previous version and see if users are able to submit.

If the above doesn't work, you can use ODK Briefcase to submit the data manually. In this case, you will need to get the data from the devices (Android 10 and below) by copying the ODK folders from the devices and paste them to a computer by following the steps below:

  • Connect the mobile device to your computer using a USB cable;
  • Open the ODK folder to your mobile device using Windows Explorer (in Windows) or Android File Transfer (on Mac);
  • Copy the entire ODK folder (where it is located and what is is called is dependent on the Android version) , then paste it to a folder in your computer.

Once you have the ODK folder ready, upload the data manually using ODK Briefcase by following the steps below;

  • Install ODK Briefcase as explained in the ODK Briefcase guide.
  • Open ODK Briefcase. On the Pull tab, click on the drop-down menu to the right of Pull data from and choose Custom Path to ODK Directory; (do not select Aggregate server this only works if you're pulling data from a server)
  • Click on the Choose button. In the window that opens, select the ODK folder that was copied onto your computer; 
  • You can then select the form to pull the data from;

Please have a look at this guide for more information on how to use ODK Briefcase. 

Please let us know if you are still encountering issues.

Regards,
Megan

See our community forum & help site for more information!

Megan Megan from Ona
On Sat, Feb 19, 2022 at 05:45 PM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

I replaced a form in the ONA server with a newer version. After our data collectors updated their forms in the ODK collect, they can no longer access or edit the saved forms from the previous versions. Is there any way we can retrieve these saved forms on their ODK collect?

--
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Megan from Ona

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Feb 23, 2022, 5:33:58 AM2/23/22
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This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Hello Alec,

Either of the methods provided assist you in resolving your issue? If not, kindly let me know.

Regards,

Megan

Megan Megan from Ona
On Sat, Feb 19, 2022 at 06:46 PM, "Megan" <me...@ona.intercom-mail.com> wrote:

Hello Allec,

Apologies for any inconvenience this has caused you and your team. We always recommend our user have all data collectors submit all submission prior to replacing a form. You can try replacing the current form (update) with the previous version and see if users are able to submit.

If the above doesn't work, you can use ODK Briefcase to submit the data manually. In this case, you will need to get the data from the devices (Android 10 and below) by copying the ODK folders from the devices and paste them to a computer by following the steps below:

  • Connect the mobile device to your computer using a USB cable;
  • Open the ODK folder to your mobile device using Windows Explorer (in Windows) or Android File Transfer (on Mac);
  • Copy the entire ODK folder (where it is located and what is is called is dependent on the Android version) , then paste it to a folder in your computer.

Once you have the ODK folder ready, upload the data manually using ODK Briefcase by following the steps below;

  • Install ODK Briefcase as explained in the ODK Briefcase guide.
  • Open ODK Briefcase. On the Pull tab, click on the drop-down menu to the right of Pull data from and choose Custom Path to ODK Directory; (do not select Aggregate server this only works if you're pulling data from a server)
  • Click on the Choose button. In the window that opens, select the ODK folder that was copied onto your computer; 
  • You can then select the form to pull the data from;

Please have a look at this guide for more information on how to use ODK Briefcase. 

Please let us know if you are still encountering issues.

Regards,
Megan

See our community forum & help site for more information!

On Sat, Feb 19, 2022 at 05:45 PM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

I replaced a form in the ONA server with a newer version. After our data collectors updated their forms in the ODK collect, they can no longer access or edit the saved forms from the previous versions. Is there any way we can retrieve these saved forms on their ODK collect?

--
Collect, Analyze and Share Data - https://ona.io/
---
You received this message because you are subscribed to the Google Groups "Ona Community" group.
To unsubscribe from this group and stop receiving emails from it, send an email to ona-communit...@googlegroups.com.
To view this discussion on the web visit https://groups.google.com/d/msgid/ona-community/7f6fc629-fc17-409f-82c0-e604b3a750a1n%40googlegroups.com.
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Allec Samaniego

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Feb 27, 2022, 12:20:52 AM2/27/22
to ona-co...@googlegroups.com
Good Day Megan,

Thank you for this,

I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?

Thanks and regards,
Allec



--
Jyn Allec R. Samaniego I 09950249915

Allec Samaniego

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Feb 27, 2022, 12:21:40 AM2/27/22
to ona-co...@googlegroups.com, me...@ona.intercom-mail.com
Good Day Megan,

Thank you for this,

I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?

Thanks and regards,
Allec

Allec Samaniego

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Feb 28, 2022, 2:31:12 AM2/28/22
to Ona Community
After pulling forms, can I access or view this pulled forms in ODK collect, or through an enketo- like server?

George from Ona

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Feb 28, 2022, 3:30:26 AM2/28/22
to ona-co...@googlegroups.com

This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Dear Allec,

After pulling the forms, they are currently sitting on your computer where you pulled them to. However, they are most likely in XML format (within the instance folder in the form folder). To view these pulled records on Enketo, you would have to push them to ONA. This might be a bit troublesome if the form version on ONA is different from the one that the pulled records have. You can go ahead and try though.

The other option would be to export the saved forms as a CSV from the pulled forms on ODK briefcase. You would then have your data collected in CSV format and be able to edit/view it locally on your machine. Here is some documentation to get you started on this.

Regards,

George.

George George from Ona
On Mon, Feb 28, 2022 at 10:31 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

After pulling forms, can I access or view this pulled forms in ODK collect, or through an enketo- like server?

On Sun, Feb 27, 2022 at 08:21 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Sun, Feb 27, 2022 at 1:20 PM Allec Samaniego <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Wed, Feb 23, 2022 at 6:33 PM 'Megan from Ona' via Ona Community <ona-co...@googlegroups.com> wrote:

This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Hello Alec,

Either of the methods provided assist you in resolving your issue? If not, kindly let me know.

Regards,

Megan

--
Collect, Analyze and Share Data - https://ona.io/
---
You received this message because you are subscribed to the Google Groups "Ona Community" group.
To unsubscribe from this group and stop receiving emails from it, send an email to ona-communit...@googlegroups.com.
To view this discussion on the web visit https://groups.google.com/d/msgid/ona-community/d502b3a7-9ee51c42-1645612436-63366200156386%40ona.intercom-mail-150.com.


--

Jyn Allec R. Samaniego I 09950249915



--

Jyn Allec R. Samaniego I 09950249915

--
Collect, Analyze and Share Data - https://ona.io/
---
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On Sun, Feb 27, 2022 at 08:21 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Sun, Feb 27, 2022 at 1:20 PM Allec Samaniego <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Wed, Feb 23, 2022 at 6:33 PM 'Megan from Ona' via Ona Community <ona-co...@googlegroups.com> wrote:

This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Hello Alec,

Either of the methods provided assist you in resolving your issue? If not, kindly let me know.

Regards,

Megan

--
Collect, Analyze and Share Data - https://ona.io/
---
You received this message because you are subscribed to the Google Groups "Ona Community" group.
To unsubscribe from this group and stop receiving emails from it, send an email to ona-communit...@googlegroups.com.
To view this discussion on the web visit https://groups.google.com/d/msgid/ona-community/d502b3a7-9ee51c42-1645612436-63366200156386%40ona.intercom-mail-150.com.


--

Jyn Allec R. Samaniego I 09950249915



--

Jyn Allec R. Samaniego I 09950249915

On Sun, Feb 27, 2022 at 08:20 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec

On Wed, Feb 23, 2022 at 01:33 PM, "Megan" <me...@ona.intercom-mail.com> wrote:

Hello Alec,

Either of the methods provided assist you in resolving your issue? If not, kindly let me know.

Regards,

Megan

On Sat, Feb 19, 2022 at 06:46 PM, "Megan" <me...@ona.intercom-mail.com> wrote:
intercom

George from Ona

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Mar 11, 2022, 5:09:23 AM3/11/22
to ona-co...@googlegroups.com

This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Dear Allec,

Following up to see if there is any other assistance you would like from us.

Regards,

George.

George George from Ona
On Mon, Feb 28, 2022 at 11:30 AM, "George Kiiru Kamau" <george.ki...@ona.intercom-mail.com> wrote:

Dear Allec,

After pulling the forms, they are currently sitting on your computer where you pulled them to. However, they are most likely in XML format (within the instance folder in the form folder). To view these pulled records on Enketo, you would have to push them to ONA. This might be a bit troublesome if the form version on ONA is different from the one that the pulled records have. You can go ahead and try though.

The other option would be to export the saved forms as a CSV from the pulled forms on ODK briefcase. You would then have your data collected in CSV format and be able to edit/view it locally on your machine. Here is some documentation to get you started on this.

Regards,

George.

On Mon, Feb 28, 2022 at 10:31 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

After pulling forms, can I access or view this pulled forms in ODK collect, or through an enketo- like server?

On Sun, Feb 27, 2022 at 08:21 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Sun, Feb 27, 2022 at 1:20 PM Allec Samaniego <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Wed, Feb 23, 2022 at 6:33 PM 'Megan from Ona' via Ona Community <ona-co...@googlegroups.com> wrote:

This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Hello Alec,

Either of the methods provided assist you in resolving your issue? If not, kindly let me know.

Regards,

Megan

--
Collect, Analyze and Share Data - https://ona.io/
---
You received this message because you are subscribed to the Google Groups "Ona Community" group.
To unsubscribe from this group and stop receiving emails from it, send an email to ona-communit...@googlegroups.com.
To view this discussion on the web visit https://groups.google.com/d/msgid/ona-community/d502b3a7-9ee51c42-1645612436-63366200156386%40ona.intercom-mail-150.com.


--

Jyn Allec R. Samaniego I 09950249915



--

Jyn Allec R. Samaniego I 09950249915

--
Collect, Analyze and Share Data - https://ona.io/
---
You received this message because you are subscribed to the Google Groups "Ona Community" group.
To unsubscribe from this group and stop receiving emails from it, send an email to ona-communit...@googlegroups.com.
On Sun, Feb 27, 2022 at 08:21 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Sun, Feb 27, 2022 at 1:20 PM Allec Samaniego <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec


On Wed, Feb 23, 2022 at 6:33 PM 'Megan from Ona' via Ona Community <ona-co...@googlegroups.com> wrote:

This message was sent to the following 2 people: Allec Samaniego, ona-co...@googlegroups.com. Replying to this email will notify them.

Hello Alec,

Either of the methods provided assist you in resolving your issue? If not, kindly let me know.

Regards,

Megan

--
Collect, Analyze and Share Data - https://ona.io/
---
You received this message because you are subscribed to the Google Groups "Ona Community" group.
To unsubscribe from this group and stop receiving emails from it, send an email to ona-communit...@googlegroups.com.
To view this discussion on the web visit https://groups.google.com/d/msgid/ona-community/d502b3a7-9ee51c42-1645612436-63366200156386%40ona.intercom-mail-150.com.


--

Jyn Allec R. Samaniego I 09950249915



--

Jyn Allec R. Samaniego I 09950249915

On Sun, Feb 27, 2022 at 08:20 AM, "Allec Samaniego" <allec.s...@gmail.com> wrote:

Good Day Megan,


Thank you for this,


I was able to pull the forms using the ODK Briefcase. But after pulling the data, what can be my next step so I can able to view and edit these saved forms ?


Thanks and regards,

Allec

On Wed, Feb 23, 2022 at 01:33 PM, "Megan" <me...@ona.intercom-mail.com> wrote:

Hello Alec,

Either of the methods provided assist you in resolving your issue? If not, kindly let me know.

Regards,

Megan

On Sat, Feb 19, 2022 at 06:46 PM, "Megan" <me...@ona.intercom-mail.com> wrote:
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