Folder <Inbox> in Views

[clexidra]

Hello,

when I choose the views "All tasks" MLO display the <Inbox> folder also if this folder is empty.

Is there a way not to display the <Inbox> folder if it is empty?

Thanks.

Luca

[Alyona (MLO Support)]

Hello Luca,

<Inbox> is a system folder. It cannot be permanently removed. Even if you delete <Inbox>, it can be automatically restored under certain conditions. For example, if you open the Inbox view and create a task in it, then go back to the "All Tasks" view, you will see the newly appeared <Inbox> folder.

Look through this discussion to learn what is Inbox and how it can be used.

[Stéph]

Hello Luca,

The answer is "Yes!" With advanced filters, you can do almost anything, if you think through the logic of the filter.

If you want an All Tasks view which hides the inbox when it's empty, you can use the All Tasks view and add the following Advanced Filters (using Alt-F1 to show the views and filters pane on the left, then expanding the filter details from the bottom of that pane):

In "Advanced" group of the Filter details, click on the "Add advanced" checkbox and then click "Setup..."

Add rule "IsFolder" is false

Add sub-rule

Add rule (which will appear as a sub-rule): HasSubtasks is true

Add rule (the second sub-rule, which will be evaluated with the one above): IsFolder is true

As an expression, this will work like this:

not(IsFolder) OR (HasSubtasks AND IsFolder)

ie, if the item is not a folder it will be visible, or if it is a folder and it has subtasks then it will also be visible.

The <Inbox> folder will only be visible if it has subtasks.

I hope that makes sense. If you play with the Advanced Filters in MLO, you'll find you can work all sorts of magic with your Views.

Regards,

Stéphane