Locating Active tasks nested under Completed Tasks

[Wallace Gilbraith]

I’ve found that, occasionally, items I know I still need to do aren’t visible in my basic active task views. It turns out, when I search for them by text-string, that MLO has somehow magicked an Active item to a completely different place in my Outline, and nested it *under* some long-completed item, where it’s never going to appear in a list of Active items. I’ve asked MLO, a while ago, and they said ‘what do we need to do to replicate the issue’, and of course I don’t know! I’ve got a feeling it happens during wi-fi sync (I don’t use cloud sync), but I can’t be sure.

After 18 months of use, my Outline has several thousand Active and Completed items, and I can’t check through the whole lot every day to make sure everything is where I put it. Until now, I’ve not had time and energy to explore filtering and setting up new Views, so I’ve lived with it, but it occurs to me someone might be able to help.

What I’d like is a View that will reveal all active items nested under completed items.

Or, conversely, that reveals all completed items with active items under them.

Any suggestions?

A simple list would work just fine. I can then Search for the affected tasks in the Outline, and move them back to their intended locations.

Thanks in advance

Wol

 

[robisme (Olivier R)]

Hello,

Try this:

- advanced filter : add ("complete" is false)

- general filter : set ("show hierarchy= yes") and set parent filter" = "complete"

It should works (at least it does for me)

[Wallace Gilbraith]

Yes, thank you, Oliver - that is helpful. That gives me a view (which I've called 'Hidden Tasks') of my Outline that, when expanded, shows all active items and also any completed items that still have active items under them. There are a few such instances showing up, so that's very useful.

My Outline is large enough that it takes about 80 'page-down's to look through it all. 

I wonder if there's a way or reducing this Hidden Tasks view to show only the completed items together with the active items under them. 

If one item meets the criteria, the affected parts of the outline might then all fit on a single screen

Of course, ideally, the Hidden Tasks view should be blank, meaning there are no completed items with active items under them. 

 Regards

Wol 

[Dwight]

Here's a different approach

Start with the All Tasks view

Advanced filter is
((Complete) AND (HasIncompleteSubtasks is true))

In hierarchy confign turn off parents and turn on children

In child hierarchy filter, enter
(Complete is False)
-Dwight
Mlo betazoid on Android sgn2

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[Wallace Gilbraith]

Thanks Dwight - I followed your first part, about Advanced Filter - based on a a test sample of one item, deliberately created just now,  that shows me any completed tasks that have active subtasks, and their place in the Outline - brilliant. That seems to give me what I want.  

Forgive me but I didn't follow the last bits, about Hierarchy configuration - I can't see where to influence that. (I'm using MLO 4.3.1 Pro for Windows). 

Regards

Wol

[Dwight Arthur]

Hi, Wol. You seem to know your way around the “filter” section of the view definition panel, right? Are you familiar with a control that says “Show Hierarchy” with values “yes” or “no”? If you select “yes” the word “config” appears after the control. Be sure you have made the left panel wide enough for the word “config” to be visible. If you click on “config” you raise the hierarchy configuration menu.

 

You can use the view as is without configuring the hierarchy and it will probably be useful. I thought you would like some tweaks because (1) showing all the parents can get to be a lot of parents. If your profile is long and your hierarchies are deep, you can end up with a lot of paging to find anything. Eliminating the parents clears all that out, just showing you the stuff you really need to see.

 

Remember that if you discover a task you need to access but don’t know where in the hierarchy to find it, you can try doubleclicking on it in a filtered view. The result should be that a tab opens on the outline view with your task highlighted, showing it in the full context of its neighbors in the hierarchy. So for that reason I’d advise turning off “parent items.

 

And tweak (2) is that the unmodified report will include completed children of completed parents so long as the parent has at least one uncompleted child. These completed children may have some reason to be shown but I’d assume they were better hidden. By clicking “include children” and “set child filter” and setting the child filter to (Completed is False) you would hide these extra children.

-Dwight

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[Wallace Gilbraith]

Thanks Dwight, I follow that now. 

I've just discovered a while new world of possibilities, and a better insight into what some of these forum posts have been all about! 

Regards

Wol