My opinions about MLO design and MLO UI design

[KC Yang (KC)]

Hi there,

I have been using MLO app for 11 years since around 2015. I currently run 6 MLO profiles on average (and more) on my desktop and Android smartphone for day-to-day work, so I can say I'm one of the power users of the MLO app.

To kick things off, my first opinion is that since I use 6 MLO profiles simultaneously, the MLO reminders do not show which profile they belong to. I hope this can be upgraded and improved.

That's it for now.

Regards,
KC

[Alyona (MLO Support)]

Thank you for your feedback. We will take it into consideration as we make improvements.

[KC Yang (KC)]

Hi Alyona:

Thanks for your feed back, I am looking forward to the improvement.

Regards,

KC

Alyona (MLO Support) 在 2026年4月28日 星期二下午1:14:57 [UTC+8] 的信中寫道：

[dziki]

Hello,

A similar thing occurs when sharing to MLO on Android: there is no way to specify which profile or instance receives the shared data.

If you can take it also into account for the future improvement :-)

Thank you in advance

[KC Yang (KC)]

To dziki:

Google group notified me your reply and I tried the scenario as you described, actually, Android-MLO app does allow me to specify which profile to share data to, I don't know why I can and you cannot though.

dziki 在 2026年4月28日 星期二晚上9:37:26 [UTC+8] 的信中寫道：

[Michael Emerald]

My opinion.

If the profiles are disparate, then I'd know which profile it belonged to. EXAMPLE: I have a profile for "work" (I'm retired) tasks. I also have a profile for nutrition. If I see "Have a snack" I can guess which it came from. 

And if the profiles are not disparate? Then why are they separate profiles?

Certainly I can think of examples supporting a field identifying the profile. However, I don't think it's important.

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Sent: Tuesday, April 28, 2026 09:37
To: MyLifeOrganized <mylifeo...@googlegroups.com>
Subject: [MLO] Re: My opinions about MLO design and MLO UI design

 

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[KC Yang (KC)]

To Michael:

I have an MLO profile (profile B) that handles almost all of my mundane chores. This profile generates many reminders. To keep those reminders inactive while I am out of my residence, I don't sync this profile to my Android device so I can focus on the reminders I need while away from home—during which time I use MLO profile A.
However, for example, baking bread for the next 3 days is a task that takes a longer period of time. Sometime, if I can, I also prefer to schedule it a day earlier to coordinate with other due mundane chores. So, I move the baking task from profile B (where it is supposed to be) to profile A (where it is not supposed to be, but I need to supervise it closely). This creates a blurred area in identifying which tasks belong to where. I have quite a few special tasks like this, so it is not "not important" as you said in my usage case.

Michael Emerald 在 2026年4月29日 星期三清晨7:08:36 [UTC+8] 的信中寫道：

[KC Yang (KC)]

To make myself clear, following my last reply, most people might think, "Why don't you just buy your bread from the store?" If such a question were asked, I don't eat stuff from stores because of concerns about food additives.

KC Yang (KC) 在 2026年4月29日 星期三中午12:22:10 [UTC+8] 的信中寫道：

[Joel]

Based on your example why not just use contexts with open/closed times to prevent items from appearing in the profile?   Also, consider maybe dialing back the number of reminders?

I went through a phase with too many reminders on too many tasks and eventually I remembered that when EVERYTHING is an emergency, nothing is actually an emergency.

[KC Yang (KC)]

To Joel:

My MLO profile A has 5204 tasks and my MLO profile B for mundane chores also has 1953 tasks. With that amount of tasks in profile B, I figure it would be too much work to set open/close times, not to mention there would be too many tasks in the task list in my prioritization view—where I sort all tasks with some workaround.

As for "the phase you went through," these are my thoughts: In my case, I might have ten thousand tasks plus or minus across all my MLO profiles. When a user has their life organized through the MLO (My Life Organized) app like in my case, one would realizes there is no point in hurrying. In such a case, what things or when something is an emergency becomes highly circumstantial. With that being said, I thought about a quote from the movie Cast Away: "I gotta keep breathing. Because tomorrow the sun will rise. Who knows what the tide could bring?"

Joel 在 2026年5月1日 星期五凌晨1:04:38 [UTC+8] 的信中寫道：