DMS

[Michael Pope]

I'm starting to look at Document Management Systems for the office. Here
is the list which I've already checked out with my nice notes along
side.

- [X] LogicalDOC = Too slow and cumbersome

- [X] NextCloud = All-in-one

- [X] Odoo Documents = Expensive for extra features, too basic for accounting firm.

- [X] Krystal DMS = Clunky

- [X] Mayan-EDMS = couldn't upload a document

- [X] Alfresco = complicated

- [X] paperwork = Suited for personal, not business. PDFs only!

- [X] Gnome Documents = too simple but pretty good

- [X] OpenKM = hard to install & administrate (LMI_202-17 review)

- [X] https://www.businessfitness.com.au/ = Windows only

- [X] M-Files = Windows ONLY

- [X] tagspaces = Not a DMS, just interesting

We actually went with LogicalDOC last year at the office as it looked
like the right solution and it's turned out to be too slow and
cumbersome to use. So we are on the hunt again.

I'm intested to hear what people on this list use in the wild the their
experiences with these DMS. There are so many to compare but the basic
requirements we are looking for are closely aligned with what most of
the MLUG group would be looking for in most products;

- Fast (quick search)
- Easy
- Multi user (6 people)
- open source
- self hosted
- Tags
- Export multiple files
- Easy email (optional)
- version control

What we have been using for years is a DMS which I coded myself called
PDFcat (https://github.com/map7/PDFCat). The problem is that it's
missing a heap of features such as tagging and version control.

from,
Mick

[Malcolm Herbert]

Michael - we use nextcloud which seems to be doing the job reasonably well for us ... I can't speak to search as I don't use it, but so far it looks pretty nice

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Malcolm Herbert
mj...@mjch.net

[阿奇蒙]

I host and used Nextcloud as my personal netdisk for a couple of months.

Yes, it has all the features you want. However, for the search method, it is a bit slow but enough to use. It has many search plugins. However, for now, I just use the default search engine so I don't know if other engine is faster.

Additionally, you know that nextcloud is written in PHP. And to me, it requires some performance to run it at a fast speed. For example, I was hosting it on a FX-8800P(similiar performance to Snapdragon 845 according to Geekbenchmark 5) server, the file search is buggy and slow. The overall page load up times is too long (more than 3 seconds even on LAN). Just after I upgrade the server to i3-10100f, it became much faster now. And the past buggy search experience disappeared.

[Michael Pope]

Do either of you use the nextcloud office collaboration editing add-ons
like onlyoffice or such? What about the video conferencing components of nextcloud?

--
Mick

[Malcolm Herbert]

Michael - we do use Collabora but had to split that workload onto its own host, I believe ... seems to be ok but ymmv

On Wed, 3 Feb 2021, at 15:45, Michael Pope wrote:
> Do either of you use the nextcloud office collaboration editing add-ons
> like onlyoffice or such? What about the video conferencing components
> of nextcloud?
>
> Malcolm Herbert writes:
> > Michael - we use nextcloud which seems to be doing the job reasonably well for us ... I can't speak to search as I don't use it, but so far it looks pretty nice

[ snipped ]
>
>
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> Mick
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--
Malcolm Herbert
mj...@mjch.net

[阿奇蒙]

Yes. It has many office collaboration editing add-ons. The collabora online addon can be built-in inside nextcloud server so that you don't need to setup one elsewhere. For other office add-ons like Onlyoffice, (MS) office online server, they can only be run outside of nextcloud as external service. (Won''t be started by nextcloud, and sometimes can be commercial external server). Honestly speaking, collabora online addon is just usable but far from perfect. It cannot even be compared with libreoffice.

To tell you how the video conference experience is, I try it on my laptop and smartphones. Its video quality is perfect, and there is no obvious latency (because it will try to launch directly p2p connection). The problems exist. One is that it shows no notification to users when a meeting is launched. The another problem is that sometimes client cannot join the meeting because of NAT or firewalls. For this, the official website recommends setting up a TURN server (https://nextcloud-talk.readthedocs.io/en/latest/TURN/). I haven't tries that yet.

Anyway, this is so far I have got from nextcloud.