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Responding once to the same question, I hope that's OK. I've updated the spreadsheet with the swag amounts purchased with the 2022 budget. The Foundation indeed only purchased hoodies on our behalf and stickers.
These are now sitting in a warehouse in North America. If these are not shipped soon, the warehouse will begin to charge a storage fee, which will come out of the 2023 budget.
Is there anything else you wanted to inquire about on this to
help us move forward on decision making in a timely fashion?
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I believe the primary priority is to distribute the 2022 swag in a timely fashion. While I am not entirely convinced just leaving it up to each member how to use swag is the optimal marketing strategy for the group, it's not the end of the world. As long as the Eclipse Foundation is willing to ship to so many locations, its OK for now. Perhaps we can discuss at a later point in time whether there is a better collective strategy/plan to utilize with the 2023 budget (that does not end in this awkward scenario of distributing last year's swag). I bet the Foundation has best practices on some of this they can share with us.
If we go with this proposal, Microsoft will be looking to distribute all the swag we have from our booth at DevNexus.
Now, can other folks kindly weigh in so we can make a consensus
based decision and move forward? You basically have two proposals
on the table. It should be easy enough to just pick a choice.
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If it can be shipped to DevNexus (whatever their shipment dates are) then Payara is happy to distribute an allocated portion. Otherwise we can receive some at our office in the UK and we can spread it across events for the year.
Jadon Ortlepp
Senior
Digital Marketer
From: microprofile-wg
<microprofil...@eclipse.org>
On Behalf Of Reza Rahman
Sent: 22 February 2023 02:02
To: Microprofile WG discussions
<micropr...@eclipse.org>; MicroProfile
Steering Committee
<microprofi...@eclipse.org>
Subject: Re: [microprofile-wg] [microprofile]
Re: Swag Distribution Decisions at DevNexus
I believe the primary priority is to distribute the 2022 swag in a timely fashion. While I am not entirely convinced just leaving it up to each member how to use swag is the optimal marketing strategy for the group, it's not the end of the world. As long as the Eclipse Foundation is willing to ship to so many locations, its OK for now. Perhaps we can discuss at a later point in time whether there is a better collective strategy/plan to utilize with the 2023 budget (that does not end in this awkward scenario of distributing last year's swag). I bet the Foundation has best practices on some of this they can share with us.
If we go with this proposal, Microsoft will be looking to distribute all the swag we have from our booth at DevNexus.
Now, can other folks kindly weigh in so we can make a consensus based decision and move forward? You basically have two proposals on the table. It should be easy enough to just pick a choice.
On 2/21/2023 8:36 PM, Amelia Eiras wrote:
Thank you, Reza.
I have taken the first shot at distributing the 2022 swag, using 2021 swag distribution as the standard. Speakers are covered: rows 22 & 28, Javaland and DevNexus, respectively.
Swag Allocation - Steering Committee Members. This distribution is my recommendation with the notes below. I hope it helps. MPWG shouldn't have to pay for storage now that we know the actual amounts and can allocate fairly quickly 💛
- The WG specially requested the 2XL hoodies. Tomitribe desires to ship the extra 2XL added hoodies (in the sheet) to the MicroProfilers we know are active and need 2XL. If any other Members require an additional 2XL hoodie beyond the 1 allocated across, please say so or directly add it to the sheet. There are 3 left 2XL hoodies for the taking by Members. If no members claim them, Tomitribe would happily grab the 3 extra hoodies and store them until 3 MicroProfilers from our community request them.
- Row 31 shows the leftover inventory after 6 speakers are covered and 10 members' swag allocation. The 15 hoodies left (row 31, column L) could be distributed by MicroProfilers volunteering at the Jakarta EE booth during DevNexus or similar.
- Based on stats: Javaland speakers get 1 more Medium than Large.
- Based on stats: DevNexus speakers get 1 more Large than Medium.
- Column L shows what everyone gets and what is left using the feedback provided thus far.
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+1CheersVincentVincent MayersAtlanta Java Users Group
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Just want to understand, so sticking with the per-member allocation model, send IBM's allocation to DevNexus? And also send you 200 stickers and 20 hoodies to JavaLand? Should the additional 10 hoodies for you come from the IBM "allocation"? That will leave you with 7 hoodies for DevNexus, in addition to the 10 you "earned" as a speaker.
Lastly, should we just send all your and IBM swag for use at
DevNexus directly to the IBM booth? That will save shipping costs
compared to the UK and probably also hassle for you?
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Just want to understand, so sticking with the per-member allocation model, send IBM's allocation to DevNexus?
And also send you 200 stickers and 20 hoodies to JavaLand?
Should the additional 10 hoodies for you come from the IBM "allocation"?
That will leave you with 7 hoodies for DevNexus, in addition to the 10 you "earned" as a speaker.
Lastly, should we just send all your and IBM swag for use at DevNexus directly to the IBM booth? That will save shipping costs compared to the UK and probably also hassle for you?
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Can I have one for Payara too please? It would be for Jadon
Ortlepp at the booth.
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