Western Resource Advocates (WRA) seeks an
enthusiastic and organized problem solver to join our growing team as an
Executive Assistant. The Executive Assistant is instrumental in ensuring the
smooth functioning of WRA’s President and Vice President of Programs and
Strategy, supporting both in multiple capacities. Responsibilities include scheduling,
day-to-day administrative tasks, travel and events planning, drafting
communication materials, and a variety of other interdisciplinary and special
projects to advance our mission. The ideal candidate is able to juggle
competing priorities, act quickly on immediate requests, manage ever-changing
calendars, and both foresee and resolve issues proactively, all while keeping a
level head. Reporting to the President, the Executive Assistant will coordinate
across our development, administration, communications, and program teams – an exciting
opportunity to learn about all aspects of non-profit work.
About Western Resource Advocates
Founded in
1989, Western Resource Advocates (WRA) is dedicated to protecting the West’s
land, air, and water to ensure that vibrant communities exist in balance with
nature. We use law, science, and economics to craft innovative solutions to the
most pressing conservation issues in the region within three core program
areas: Clean Energy, Healthy Rivers and Western Lands.
In the face of
population growth and climate change, the Western United States needs a strong
and effective advocacy voice at the regional level to address changes that are
already underway and to steer the West towards a sustainable future. WRA has
aggressive plans to tackle these challenges. We envision a future in the West
where:
- Western rivers
and lakes will have abundant clean water to support habitat for fish and
wildlife, communities and agriculture, and world class recreational
opportunities. The Colorado River will flow to the sea;
- Our homes,
buildings and transportation systems will be powered by clean energy. The West
will prosper in a zero-carbon economy;
-
Half of western
landscapes and habitat will be protected and connected to support thriving
wildlife populations and unparalleled opportunities to enjoy the West’s natural
beauty; and
-
The West will
have clean air and clean water to support healthy communities and vital
habitat.
Location
The position is primarily based in WRA’s Boulder office, but 1-2 days
per week may be based in WRA’s satellite office in Denver depending on the
President’s schedule.
Job
Responsibilities
- Manage all
aspects of the President's calendar and schedule, ensure key meetings are in
line with organizational strategic priorities
-
Arrange travel
for both the President and the Vice President of Programs and Strategy
-
Assemble
materials and other preparation as needed for meetings, presentations, and
events
-
Prepare expense
reports on behalf of the President and Vice President of Programs and Strategy
-
Assist the
President in regular management tasks of the organization, working to ensure
that tasks and assigned duties are followed through on in a timely manner
-
Attend meetings
as directed by the President; take notes and conduct any follow-up as directed
-
Coordinate with
the President, the Office Administrator, and other members of senior management
to prepare meeting materials and logistics for Board of Directors meetings
-
Staff
committees of the Board as directed, including scheduling meetings, preparing
meeting materials, taking notes and conducting any follow-up
-
Coordinate with the VP of Development regarding development and
fundraising priorities for President’s calendar
-
Coordinate with
development team to schedule meetings/calls for the President with donors, to
ensure the President is prepared for the meetings, and to conduct any follow-up
-
Coordinate with
the communications and program teams to ensure that the President is prepared
for media events and opportunities
-
Work with the
communications team to ensure that the President’s social media communications
complement and support the communications team’s efforts and organizational
priorities
-
Coordinate with the organization’s senior leaders to
ensure the President is prepared for fundraising and partnership opportunities,
and for communications and meetings with elected leaders and decision-makers
-
Staff the organization’s Senior Leadership Team
meetings, developing agendas, keeping track of agenda items, managing the
schedule and keeping accurate records of organizational decisions
-
Other tasks and
special projects as assigned
Qualifications
- Excellent
calendar management skills and an ability to manage and prioritize a wide
variety of tasks
-
Proven
administrative experience
-
Attention to
detail
-
Impeccable
written and oral communications skills
-
Comfort and
skill in communicating with a variety of sophisticated constituencies and
audiences including staff, donors, foundation program officers and executives,
conservation partners, elected officials, decision makers, and business executives
-
Integrity and
ability to uphold a strict level of confidentiality
-
Collaborative
instincts and a sense of humor
-
Ease with
working in a fast-paced and dynamic environment
-
Intrinsically
motivated individual with a desire to learn about conservation issues and
topics in nonprofit management, fundraising and leadership
Salary and
Benefits
Salary range
for this position is $39,000-$50,000; salary depends on relevant experience and
new staff rarely start at the top of the range – most start close to the
midpoint of the range. WRA’s excellent
benefits package includes health, dental, and vision coverage, a 401(k)
retirement plan, life & disability insurance, 3 weeks paid vacation leave,
sick leave, parental leave, sabbatical leave after five years; and an RTD
EcoPass for staff in the Denver/Boulder metro area. Position is full-time
exempt.
How to Apply
Applications
will only be accepted through WRA’s online portal at https://westernresourceadvocates.org/about/jobs-volunteer-opportunities/wra-application/
You will need
to upload the following in PDF format through the online portal:
- Compelling cover letter to the attention of Meagan Kadlec,
Recruitment and Hiring Manager, explaining how your qualifications match the
needs of the position and your interest in WRA
-
Resume
-
Three
references, including at least one former supervisor, with contact information
and a brief description of your relationship. (WRA will not contact references
without first checking with the applicant.)
Diversity and
inclusion are a critical component of our business strategy, mission and
vision. We welcome candidates from an array of backgrounds and experiences to
join our team.
Deadline to
Apply: Sunday, November 3, 2019
Western Resource Advocates is an equal opportunity
employer (EOE) and does not discriminate against any employee or applicant for
employment on the basis of race, color, religion, gender, sex, gender identity,
sexual orientation, national or ethnic origin, age, disability, marital status,
amnesty, or veteran status.
www.westernresourceadvocates.org