Operations Director - WI
Human Resources
Position Title: Operations Director
Level: Mid-Level Officials/Professionals
Job Location: Madison, Wisconsin
Position Type: Exempt
Education Level: None
Salary Range: $65,000.00 Salary/year
Travel %: Up to 50%
Job Shift: 9:00a-5:00pm (plus some evenings and weekends)
Job Categories: Nonprofit - Social Services
Number of Openings: 1
About For Our Future
Founded in 2016, For Our Future Action Fund and For Our Future run the largest, permanent progressive field program across key states. Our vision is to expand the progressive infrastructure and advance economic prosperity for all, strong community schools, climate justice, and racial and social justice. Along with community partners and volunteers, we consistently engage with people in face-to-face conversations around what issues matter most to them. By organizing people in lasting relationships, we win elections, drive local progress, make a community’s collective voice heard, and help build the transformative power needed to improve people’s lives.
In 2018, we made over 10 million door knocks and held 1.5 million face-to-face conversations with voters in 7 states. Our turnout operation and innovative program helped restore voting rights to 1.4 million Floridians, expand Medicaid coverage to 400,000 in Virginia, and resulted in sizable electoral progress at the state and federal level, including the pickup of 3 Governor mansions, 1 Senate seat, 13 Congressional seats, and 22 state legislative seats.
For Our Future will continue to grow and win through 2020, building power across issue fights and elections. Headquartered in Washington, DC, our current state programs include Florida, Michigan, Nevada, Ohio, Pennsylvania, Virginia, and Wisconsin.
For Our Future (“FOF”) and For Our Future Action Fund (“FOFAF”) are allied organizations together seeking an Operations Director to support our statewide organizing work. The Operations Director will work closely with the State Director/Deputy State Director on managing the budget, payroll, and compliance needs. You will also provide logistical support to the field and digital teams and their programs. Operations Director will report to the State Director/Deputy State Director.
This is a full-time position through at least November 6, 2020 and may require some night and weekend availability. Salary is $65,000 + benefits.
Responsibilities
● Oversee the day-to-day-financial, compliance, staffing, and logistical needs of the HQ team.
● Work with the national Operations team to ensure the smooth processing of accounting and compliance documents
● Work with State Director and Deputy State Director to manage and track the budget
● Ensure timesheet compliance for all in-state employees
● Manage and track all expenses and contracts related to field offices: lease agreements, internet contracts, and other contracts
● Work with State Director and Deputy State Director to assist with in-state hiring and tracking through HRIS software
● Work with the Human Resources Generalist to ensure compliance with employment law, payroll best practices, trainings, and resolving staff issues in a professional and timely manner.
● Order, store, and organize all office supplies and equipment
● Collect reimbursement paperwork
● Record retention for all state expenses (receipts and payment records as needed)
● Update internal operation procedures document as needed
● Coordinate with State Director and Deputy State Director to schedule meetings and to provide follow-ups
● Support State Director and Deputy State Director in managing and resolving operational issues
● Store, file, and retrieve corporate documents and reports as and when needed
● Manage incoming and outgoing letters and packages
● Perform general office administrative and clerical duties
● Manage all office orders on a regular basis
● Maintain logs and spreadsheets for all office activities
● Track and approve outgoing disbursements including, but not limited to, invoices from vendors and contractors, check and wire requests and credit card payments for expenses.
Qualifications
● Extraordinary attention to detail
● Familiarity with administering databases, payroll, and benefits preferred
● Familiarity with using and maintaining spreadsheets
● Experience managing staff and/or interns
● Ability to travel within the state and work long hours
● Exercise good judgment in high-pressure situations. Flexibility and a willingness to take on new tasks as the responsibilities of the position evolve
● Experience working on projects and making decisions in a fast-paced environment
● Experience with political campaigns or interest in politics preferred
● Strong verbal communications and interpersonal skills
● Ability to maintain enthusiasm and calm demeanor in stressful situations
● Prior operations/administrative experience a plus
● Ability to work in a team
WORK ENVIRONMENT & PHYSICAL DEMANDS
● Because of COVID-19, state and local government stay at home orders, phased reopening orders, and other factors limit For Our Future’s canvassing program. When these limits apply, your work environment will likely be your domicile (teleworking) or a socially-distanced office. Door-to-door canvassing is considered an essential function of this job. When it is possible to safely and appropriately resume door-to-door canvassing, it will be a high priority. Employees may be required to work in extreme weather conditions, including rain, heat, and cold. This position is expected to interact regularly face-to-face with voters, volunteers or community partners.
EXPECTED HOURS OF WORK
● Employees may be required to work outside of normal business hours including weekends, holidays, and nights.
● Employees may be required to abide by certain blackout dates during a campaign cycle, and generally not allowed to take more than 2-3 days off consecutively during blackout periods. Emergencies will not be affected by this policy.
For Our Future offers the following benefits to all full-time employees:
● Health insurance coverage - 95% employer paid and 5% employee paid.
● Paid Parental Leave.
● Retirement savings plan with matching contributions up to the first 5%.
● $100 monthly cell phone bill reimbursement.
● 13 days paid time off every calendar year, as well as other paid holidays.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
For Our Future Action Fund is an equal opportunity employer. This application will not be used for limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law, including race, color, age, religion, sex, sexual orientation, gender identity or expression, marital or parental status, creed, national origin, physical or mental disability, personal appearance, family responsibilities, genetic information, matriculation, political affiliation, arrest record, conviction record, ancestry, military service, or veteran status, or any other classification protected by applicable local, state, or federal laws or ordinances. Should an applicant need a reasonable accommodation in the application process, they should contact a company representative.
AT-WILL EMPLOYMENT
The relationship between you and the For Our Future Action Fund is referred to as “employment at will.” This means that your employment can be terminated at any time for any reason, with or without cause, with or without notice, by you or the For Our Future Action Fund/For Our Future. No representative of For Our Future Action Fund has authority to enter into any employment agreement with you that is contrary to the foregoing “employment at will” relationship. By signing below, you hereby affirm that your employment is “at will”, and that you acknowledge that no oral or written statements or representations regarding your employment can alter your “at will” status, except for a written statement signed by you and our Chief Executive Officer or duly authorized representative as determined by a resolution of the Board of Directors of For Our Future Action Fund.
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