Development Associate/Executive Assistant - Minneapolis/St. Paul, MN

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Brian O'Shea

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Feb 13, 2017, 2:57:02 PM2/13/17

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Synergetic Endeavors, a Saint Paul-based firm specializing in Business Development, Fundraising, Local and National Convention Planning & Management, Public Relations, and Political Advocacy, has an opening for an Development Associate /Executive Assistant to join our team. This is an excellent opportunity for an organized, detail-oriented individual with an interest in either the political arena or the private sector.

The ideal candidate will have:

· Good written and verbal communication, administrative, and organizational skills with superb attention to detail.

· The ability to maintain a realistic balance among multiple priorities and work independently on projects from conception to completion.

· The ability to handle a wide variety of activities and confidential matters with discretion.

· Experience completing a broad variety of administrative tasks for an executive.

· Proficiency in Microsoft Office tools (Strong experience with Excel, PowerPoint, Word, Outlook, and SharePoint preferred)

· Minimum of six months experience in the field or in a related area.

· Experience with scheduling and calendar management, drafting correspondence, and travel coordination strongly preferred.

· Bachelor’s degree or equivalent.

· Attention to detail is a must. In addition, candidates for this position should have a commitment to quality work product and the ability to provide excellent follow-through.

Position Description and Duties

Candidates must be able to work in a fast-paced environment and manage multiple projects efficiently and effectively. This position will primarily support the Director of External Affairs on client-related issues, but will also provide additional administrative and logistics support throughout the office, including:

• Staff and track fundraising calls by Client principals as well as Synergetic Endeavors leadership.

• Maintain and update fundraising databases, call lists, and other tracking documents.

• Track and manage donor and sponsor fulfillment.

• Manage appropriate follow up for donors and prospects (Thank you notes, follow up e-mails, etc.)

• Draft fundraising reports for Synergetic Endeavors client projects as well as produce additional written content as needed including company profiles, draft proposals, bios, advance briefings, and other items.

• Apply due diligence to ensure that all documentation is correctly prepared (reports, creating presentations, reconciling expenses, correspondence/communications, spreadsheets, etc.)

• Set-up purchase orders and process invoices as appropriate.

• Manage day-to-day operations of the office, including office inventory, supply orders, office upkeep.

• Assist with scheduling and logistics of executive-level meetings in the Twin Cities as well as throughout the country, including drafting agendas, taking notes/minutes, briefing book preparation, arranging complex and detailed travel plans, research, etc.

• Perform general administrative tasks, including mailings, filing, database updates, printing, and other daily office duties.

• Assemble media and donor kits for events and meetings.

Additional Information:

Salary is commensurate with experience.

How to Apply:

To be considered for this position, please send the following to bri...@synergeticendeavors.com.

1) A cover letter including your interest in the position, what you will bring to the position, and why you are the ideal candidate.