Bowers Consulting Firm Executive Assistant, Great Remote Opportunity - Hiring SOON!
Hannah Levinson
About the Role
Reporting to the Founder and President, you will be responsible for creating efficiencies across and overseeing the majority of day-to-day operations for the Bowers Consulting staff and office.
This individual will work closely with and provide administrative, back-office and reception support to leadership and occasionally support staff where needed and appropriate. Bowers Consulting’s fast-paced environment requires an adaptive, quick learner who is patient, diplomatic, detail-oriented, possesses excellent written and verbal communication skills, and a team player.
Responsibilities/Tasks
Booking appointments and preventing scheduling conflicts
Monitoring inbound communications via email, phone and webform
Organizing staff schedules including days off, conferences, and adjustments
Overseeing front- and back-of-office tasks including filing, coordinating meetings, onboarding documentation for employees, ordering/restocking supplies and more
Overseeing account management, setup and staff trainings for relevant software tools
Supporting leadership with organization and preparation of budgets, expense reports, outlines, presentations and reports as needed
Taking dictation, meeting minutes and notes for all calls with founder and president
Tracking invoices, checks and wires from/to staff and vendors
Booking travel and managing relationships with travel and entertainment-related vendors
Coordinating expense reporting, including recurring foundation expenses
Managing special projects including retreats, team building activities and more
Scheduling external and internal meetings as needed
Screening, drafting, and issuing correspondence on President’s behalf
Tracking relationships within firm’s constituent relationship management (CRM) software
Additional/preferred qualifications
Ability to receive constructive feedback
Ability to meet deadlines and remain calm under pressure
Diplomacy and tact, discretion and confidentiality
Excellent written and verbal communication skills
Knowledge of Google Suite
Self-starter willing to be proactive and take initiative
Strong time management and organizational skills
Strong attention to detail and ability to multitask
To apply, please submit your resume, a cover letter, two writing samples and 3 references to IWantTo...@bowersconsulting.com
Compensation
Base salary between $38K-46K/year commensurate with experience
Competitive benefits package including health, vision and dental insurance
401K company match program
Unlimited PTO
Desired Start Date
ASAP!
Hiring Practices
Bowers Consulting Firm prohibits discrimination of employment, promotion, compensation, terms, conditions or priviledges of emplyoment on the basis of gender, disability, race, ethnicity, age, national origin, color, creed or sexual orientation, marital or parental status, veteran’s status or any other basis prohibited by applicable law. Bowers Consulting Firm is an equal opportunity employer and will comply with all applicable laws prohibiting discrimination in employment.
Our equal opportunity policy covers all programs, services, policies and procedures of Bowers Consulting Firm, including opportunity for employment and treatment as an employee as well as independent contractors engaged by our organization.
About Bowers Consulting Firm
Bowers Consulting Firm is a fully-integrated strategic advisory, data, communications and political consulting firm. Our mission is to support progressive causes and campaigns that are tackling some of the biggest political challenges––domestic and international––facing society today. We have played lead roles in national campaigns to reform education for low-income and working class Black families; statewide legislative campaigns such as California's 2016 referendum to legalize marijuana; and local campaigns such as Measure R in Los Angeles, where we took on the world’s largest jail system and most corrupt sheriff’s department and won. Since our inception five years ago we have managed 10+ electoral campaigns, consulted for 20+ organizations, and led 5+ issue-based advocacy campaigns.
Bowers Consulting Firm approaches each campaign with one key principle: that the phrase “it's always been done this way” is a detrimental saying and one of the greatest obstacles to creating real change. We place a premium on building innovative strategies that best serve our clients––and we are always on the right side of history.