Operations Coordinator, Democratic Legislative Campaign Committee, Washington, DC

[Shelbi Warner]

DLCC: Operations Coordinator

 

Be a part of the team that will be instrumental to the Democratic Legislative Campaign Committee (DLCC) taking back our state legislatures and—by winning crucial redistricting fights— remaking the U.S. Congress to re-enfranchise millions of voters and end the GOP single party rule that’s undermining our government and values.

 

Our task is no less than to teach a generation of voters about the central role their state legislatures play in their day-to-day lives, and in the shaping of the country.

 

The mission is to win Democratic majorities and build Democratic power in state legislatures.

 

Role 

 

The Operations Coordinator is expected to support the operations of the DLCC, including providing support to DLCC staff and the front of office.

 

In addition, the Operations Coordinator will support organization compliance responsibilities and provide a wide-range of data entry supports.

 

The Operations Coordinator reports to the Chief Operating Officer and frequently works with the Deputy Director of Operations & Compliance as part of our three-person collaborative Operations team. This position is based in Washington, DC.

 

The Operations Coordinator is expected to model the values of DLCC:

·                     Transparency

·                     Credibility

·                     Initiative

·                     Teamwork

·                     Focus on Results         

 

Responsibilities

 

Office Management

• Maintain vendor relationships to ensure necessary supplies and services for the smooth functioning of DLCC;
• Manage all incoming and outgoing mail; front desk phones; and other front office duties, including opening and closing the office;
• Check all common areas, conference rooms, kitchen and workroom daily to ensure they are clean and well-stocked; and,
• Manage conference room and special event schedules to avoid conflicts and ensure timely turnover of spaces in collaboration with event coordinator.
  
  

Human Resources

• Assist COO with maintaining accurate employee records;
• Support COO in managing select benefit programs (student loan repayment, Metro card, etc.);
• Manage new (and exiting) employee logistics (office tours, office IT set ups and supplies); and,

·         Under direction of COO and in collaboration with Department staff members, coordinate internship program.

 

Expense Management

·         Support processing of accounts payable, and

·         Manage employee expense reimbursements and employee credit card program.

Income Management/Compliance

·         Manage entry of credit card contributions and check deposits daily;

·         Prepare and distribute timely daily deposit logs that are distributed to key staff;

• Work with caging (direct mail) company and Finance Department to ensure proper check processing;
• Prepare and send out return letters for donations that cannot be accepted;
• Manage all Employer/Occupation requests;
• Prepare and send out remittance letters for political contributions to various states;
• Manage daily and weekly contributor files from direct mail, digital, and telemarketing vendors, including clean up, organization, and upload of contributor files. Ensure NGP Van data is clean; and,
• Support the compilation of all DLCC’s IRS, FEC, and state-based compliance reports.

 

Expected Outcomes

·         Data entry, is both timely and accurate.

·         Employee records are kept confidential and are well-organized.

·         DLCC has a welcoming atmosphere, and guests (as well as staff and interns) have a welcoming and supportive experience in our office.

·         All in office events are properly set up and ready for guests 30 minutes prior to their intended start time.

·         DLCC office supply inventory is well kept and needs are met proactively.

·         Office vendors relationships are maximized and costs are contained.

·         Operations Coordinator actively participates in strategic activities of operations team and provides valuable perspective for purposes of team decision making.

·         Helps provides clear and transparent communications to staff and interns.

 

Qualifications

·         A minimum of 2 years of experience in a similar office setting supporting general office or operations functions.

·         Excellent computer skills, particularly with Microsoft Excel; Proven ability to learn new software applications.

·         Exceptional attention to detail.

·         Strong written, verbal, and interpersonal communication skills.

·         Excellent diplomacy and tact. Demonstrated experience with confidential information is a plus.

·         Willingness to learn and ask questions.

·         Ability to manage multiple projects simultaneously and prioritize tasks accordingly.

 

DLCC is committed to offering an inclusive and welcoming workplace that values the efforts of all. Our success depends upon everyone contributing good ideas, taking initiative to solve problems, and working collaboratively across departments.

 

DLCC offers a competitive salary and a generous benefits package.

 

How to Apply

 

Please submit a cover letter, resume, and professional references to jo...@dlcc.org by April 13, 2018. Please reference "Operations Coordinator" in subject line.  No calls please.

 

The Democratic Legislative Campaign Committee (DLCC), is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. DLCC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. DLCC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.