Florida Operations Assistant

[Ben]

Florida Operations Assistant: For Our Future Fund

Summary: For Our Future 501c(4) / SuperPAC is seeking a Florida Operations Assistant to facilitate the day to day operations of this progressive organization.

This is a full time position with benefits & competitive pay that lasts from June 1- Nov 30, 2016. Salary commensurate with experience.

Duties and Responsibilities:

 

• Work with national Operations team to ensure the smooth processing of accounting and compliance documents.
• Work with State Director to manage the budget.
• Ensure time sheet compliance for all in-state employees.
• Manage & track all expenses and contracts related to field offices: lease agreements, internet contracts, and other contracts.
• Work with State Director to provide excellent customer service to employees and serve as a first POC for human resources inquiries & concerns.
• Work with Operations Director and State Director to assist with in-state hiring and tracking through Greenhouse software.
• Order, store and organize all office supplies & equipment.
• Collect reimbursement paperwork.
• Record retention for all state expenses (receipts & payment records as needed).
• Update internal operation procedures document as needed.
• Coordinate with Manager to schedule team meetings and to provide follow-ups
• Support the State Director in managing and resolving operational issues.
• Sort and distribute mails and faxes to respective personnel.
• Store, file and retrieve corporate documents and reports as and when needed.
• Manage incoming and outgoing letters and packages.
• Perform general office administrative and clerical duties.
• Manage all office orders on regular basis.
• Maintain logs and spreadsheets for all office activities.

 

Qualifications:

• Extraordinary attention to detail
• Bachelor's degree in Operations, Finance, Business or pre-law preferred
• Familiarity with administering databases, payroll and benefits preferred
• Experience managing staff and/or interns
• Sense of humor
• Ability to travel within the state and work long hours
• Exercise good judgment in high-pressure situations. Flexibility and a willingness to take on new tasks as the responsibilities of the position evolves
• Experience working on projects in a fast-paced environment
• Strong verbal communications and interpersonal skills
• Maintaining enthusiasm and calm demeanor in stressful situations

 How to Apply:

Please submit an up to date resume and cover letter to this site.

Listing page: https://boards.greenhouse.io/forourfuture/jobs/225300

To view all of our available jobs, visit the For Our Future job board:

https://boards.greenhouse.io/forourfuture