Ultraviolet is hiring an Administrative Manager! (D.C.)
Holly Witherington
Interested? Apply for this position at http://ultraviolet.theresumator.com/apply/. Resumes will be reviewed on a rolling basis.
About UltraViolet
UltraViolet is a powerful and rapidly growing community of people from all walks of life mobilized to fight sexism and expand women’s rights, from politics and government to media and pop culture. UltraViolet works on a range of issues including health care, economic security, violence, reproductive rights, racial justice, and immigration by putting the voices of all women, especially women of color and LGBTQ women, front and center.
With more than 650,000 members across every state and congressional district, we make our voices heard to further the cause of full equality, empower women, and fight attacks on women's rights. Since our launch in early 2012, millions have spoken out in favor of fair pay, equal representation, and health care, and protested against far-right attempts to control women's health and lives. We’ve successfully campaigned to have Facebook add the first woman to its corporate board, got more than a hundred advertisers to drop the Rush Limbaugh show, pushed Reebok to withdraw its sponsorship of rapper Rick Ross due to his sexually violent lyrics, and successfully pressured authorities in Steubenville, Ohio to indict four school administrators for covering up the now-infamous rape of a teenage girl.
Equality at a higher frequency is what we're all about.
Who should apply?
UltraViolet is looking for a D.C.-based Administrative Manager! The perfect person for this job is an experienced administrative professional who is detail-oriented, diligent, and dedicated. You love nothing more than creating an awesome spreadsheet or figuring out a system for a tough logistical problem. Planning meeting logistics or scheduling? Bring it on. Organization and planning is in your blood, but you’re also nimble, flexible, and ready to roll with the punches when things—as they inevitably do—change. You make it work, as Tim Gunn says.
Working in social change is your dream job and your dream career. You’re a proactive problem solver who prides themselves on getting things done, and done right. And, in a job where you’ll be communicating on behalf of the Co-Executive Directors to schedule meetings and processing confidential financial documents, you know how to be professional and discrete.
If this sounds like you, apply today. We can’t wait to talk to you.
Responsibilities:
Reporting to the Chief Operating Officer, the UltraViolet Administrative Manager is based in Washington, D.C. While UltraViolet operates a virtual office, the Administrative Manager will staff and maintain UltraViolet’s physical D.C. office space. You’ll be a central player in the internal operations of UltraViolet and work closely with the Co-Executive Directors. The position responsibilities fall into three categories:
Operations & Finance
Process all contracts and invoices; assist staff in this process and answer their questions.
Manage UltraViolet Intranet systems and documents; ensure all documents are up-to-date and accurate.
Recruit, vet, and manage UltraViolet’s team of contract proofers.
Assist the COO and Deputy Operations Director as needed.
Administrative & Office Management
Maintain UltraViolet’s DC office and storage space.
Receive and process UltraViolet’s snail mail in D.C. and manage the UltraViolet info@ box.
Answer the UltraViolet telephone number and responded to inquiries as needed.
Coordinate ordering and distribution of all physical office supplies and materials.
Manage UltraViolet staff contact list and related information.
Other administrative and office support duties as needed.
Executive Support
Manage scheduling for the Co-Executive Directors.
Coordinate travel plans for the Co-Executive Directors.
Coordinate and submit all reimbursements and expenses for the Co-Executive Directors.
Provide additional executive support as needed.
Requirements:
- Five to eight years of professional work experience in office management, administration, operations, executive assistance, or a similar field.
- Previous experience with executive scheduling and executive assistance. A demonstrated ability to “manage up” effectively and diplomatically.
- Top-notch attention to detail.
- Demonstrated ability to coordinate and facilitate the completion of large administrative or logistical projects in a timely manner, including meeting strict deadlines.
- Experience prioritizing multiple projects and tasks; ability to proactively problem solve.
- Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimal direction.
- Comfort with a virtual office. This position is based in DC, but the rest of our staff is throughout the country. The ability to communicate well in conference calls, instant messaging, and email is crucial
- Excellent judgment and discretion.
- Expertise with the Microsoft Office suite and Google Docs.
Details:
Salary: Salary commensurate with experience
Contact — Apply for this position at http://ultraviolet.theresumator.com/apply/
Timing — Resumes will be reviewed on a rolling basis.
Location — This position is located in Washington, D.C.
Salary — Commensurate with experience and skills. Competitive benefits package.
UltraViolet is an equal opportunity employer.