JOB: Operations & Finance Manager – Oil Change International
Collin Rees
Position: Operations and Finance Manager
Location: Washington, DC
Reports to: Managing Director
Target start date: Position is open until filled
Time commitment: Part time or full time; part time schedule flexible during business hours
About Oil Change International
Oil Change International is a non-profit organization that campaigns to expose the true costs of fossil fuels and hasten the ongoing transition towards clean energy. We’re a small, gutsy group that wages hard-hitting campaigns, grounded in solid and credible research, to push the energy industry towards an environmentally and socially sustainable future. We work together with a broad network of allies, in the United States and globally, that are committed to identifying and overcoming political barriers to a clean energy transition and shifting the balance of power in the energy industry.
Oil Change’s work is based on well-researched analysis of the fossil fuel industry and government policies relating to fossil fuels and clean energy. Domestically in the United States, we are focused on a Separation of Oil and State by exposing and ending the cycle of dirty energy money lining the halls of our government from the fossil fuel industry and going back out again in the form of fossil fuel subsidies. In addition, Oil Change also conducts corporate and policy research on the fossil fuel industry, providing hard-hitting information and campaign materials to the broader community. Internationally, we work to expose and end the massive public support going towards the fossil fuel industry and work to shift international finance to support clean energy and energy access for the poorest.
Founded in 2005, Oil Change International now has more than 300,000 supporters, a creative, passionate and dedicated staff of eighteen, and an increasingly broader reach domestically and internationally. Known both for our credible, insightful research on the fossil fuel industry and our aggressive, creative nonviolent campaign tactics, Oil Change is a talented group that continues to punch above its weight.
About the Position
Oil Change International is seeking an experienced, detail-oriented Operations and Finance Manager for a part-time or full-time position. The Operations and Finance Manager would work with the Managing Director to oversee the financial and administrative functioning of our organization.
Duties
- Process invoices, expense sheets, and collect receipts
- Process income, including foundation grants and individual donations, depositing checks when necessary
- File copies or scans of invoices, payments, deposited checks, and code financial statements
- Scan and file grant agreements and update grant report tracking sheet
- Address, print, and send individual donation acknowledgement letters
- Work with and respond to accountant and auditor requests
- Ensure compliance with state laws and tax regs (registration, unemployment, etc.)
- Send out paystubs and W2s and assist staff with basic employee benefit questions
- Maintain contractor and vendor information
- Misc admin tasks as needed (i.e. purchasing needed office supplies, requesting quote comparisons, assisting staff with administrative questions, etc.)
- Manage relationships with contractors such as report designer/printer
- Support logistics around staff gatherings and retreats
- Potentially provide basic information technology support or publications support, depending on experience
- Potentially plan local educational or fundraising events and/or support travel logistics for remote meetings, depending on experience
- Additional administrative and finance tasks as needed.
Qualifications
- College degree or equivalent experience
- At least five years of experience with administrative and/or financial tasks for a non-profit organization or small-to-medium sized business
- Excellent attention to detail
- Strong written and verbal communications skills
- Familiarity with Microsoft Word and Excel
- Interest in and enthusiasm for environmental and/or energy issues
- Additional information technology or basic design skills a plus
- Experience with event planning or managing logistics a plus
Salary: Commensurate with experience, plus generous health, dental, and retirement packages.
To Apply: E-mail cover letter, resume and a short writing sample to jo...@priceofoil.org with the subject heading “Operations and Finance Manager”.
Oil Change International values diversity, equity and inclusivity as central to our work, and strongly encourages people of color, women, and LGBTQ individuals to apply.
No snail mail applications or phone calls, please. Due to capacity constraints, we will only be able to reply to short-listed candidates.