Executive Assistant/Office Manager @ Ground Floor Public Affairs in San Francisco

[Kelly Boylan]

Executive Assistant and Office Manager

 Ground Floor Public Affairs

About Ground Floor Public Affairs

Ground Floor is a San Francisco-based consulting firm founded in 2007 by Alex Tourk. We work with private, public, and non-profit sector clients on a variety of local projects. We are immersed in the San Francisco Bay Area and leverage our strong local relationships to deliver real results for our clients. We work hard for our clients, treating every client goal like it’s our Election Day. We apply our experience to see two steps ahead, and we do whatever it takes to get the job done. Most importantly, we bring a community-minded focus to everything we do.

 

About the Role

The Principal of Ground Floor Public Affairs seeks an integral member to join our team and be responsible for managing office flow and organization.  Individual will do so by supporting the Principal through schedule management and other daily tasks enabling the Principal to best lead the organization, build capacity, and scale the operation effectively.

 

The Executive Assistant and Office Manager will work under the direction of the Principal and assist with managing the day-to-day operations of the organization. She/he will provide a full range of administrative and support services to the Principal, Vice President and Account Executives. The ideal candidate will be committed to the work of the organization, have superior organization skills and be able to think on their feet.

 

Responsibilities:

·         As Executive Assistant:

• Assist with management of the Principal’s workflow, including inbox management, drafting and editing correspondence, while exercising judgment to ensure that priority issues are attended to in an appropriate timeframe.
• Scheduling meetings and organizing the Principal’s calendar.
• Preparing in advance for the needs of the Principal – knowing what he needs before he does. 
• Occasionally attending to personal tasks of the Principal. 
• Track Principal’s lobbying activity for monthly lobby reports.

·         As Office Manager:

• Preparing for weekly Staff Meetings, as well as other meetings.
• Keeping track of the office needs, ranging from desk supplies, paper deliveries, coffee deliveries, etc. 
• Maintaining and building office databases.
• Organizing internal and occasional public events.

 

Minimum Qualifications: 

• BA or BS degree.
• Experience in an administrative role; a highly-organized individual capable of handling multiple projects with strong attention to detail.
• Qualified candidates can handle stress well and are capable of working on both a team and individual basis.
• Excellent oral and written communications skills.
• Must be professional, courteous and able to deal directly with key stakeholders in the appropriate manner.
• Strong work-ethic and highly self-motivated.

 

Preferred Qualifications:

• Strong social media skills – someone who is tech savvy. 
• Comfort with inputting databases such as (Salesforce, NGP, Van, PDI) and comfort in creating field selects for political campaigns.
• Knowledge of San Francisco – its neighborhoods, community interest groups, etc. 

 

Start date – Mid-March, 2016.

Compensation commensurate with experience.

Writing samples and references to be made available upon request.

To apply, please email resume and cover letter to Kelly Boylan, Director of Operations: Ke...@gfpublicaffairs.com.