Office Manager at The Management Center (DC based)
Tasia Smith
Office Manager
The Management Center (TMC) is seeking a new Office Manager to support our growing organization. Ideal candidates will be highly organized, passionate about details, excited to support the progressive movement, and thrive on making things run well.
Who We Are
Our mission is to help social change leaders learn how to build and run more effective organizations so they can deliver great results. We are a nonprofit firm founded in 2006, and we have worked with more than 100 client organizations, focusing in particular on leading progressive groups working for social change. Our clients work on issues – like expanding opportunities for people in low-income communities, protecting the environment, and promoting equal rights – where they face an inherently uphill battle and so must fight more effectively than their opponents if they are going to win. We aim to help them do that by making their organizations as effective as possible.
We do that by providing direct assistance and coaching to client organizations, by training managers and owners, and by offering publications to the broader field.
Responsibilities
As Office Manager, you will be the first point of contact for many of our clients as well as the public. Your job will be to ensure our administrative systems and logistics run smoothly and efficiently. Specific responsibilities include:
- Assisting the Chief of Staff with the operations of our fast-paced office, including scheduling for our CEO, measuring progress against goals, supporting trainers and coaches, and updating our client database.
- Preparing and processing invoices, paying bills, reconciling credit cards, and other financial management tasks.
- Seamlessly onboarding new employees by managing paperwork and anticipating questions.
- Ordering and stocking office supplies, assisting with upkeep of our office and equipment, and owning the logistics for all team meetings and events.
- Answering phones and greeting clients and visitors to the office.
- Taking on ad hoc special projects, such as administering our annual client survey, as needed.
Qualifications
The ideal candidate:
- thrives in a fast-paced office environment and can manage a high volume of work efficiently without sacrificing quality
- is known for being highly organized, with strong attention to detail
- has a sense of urgency; even if a task is routine, it often must be done promptly
- has excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through, and is willing to do what it takes to get the job done
- is relentlessly positive and flexible
- is proficient in Excel (bonus points for loving it)
You’ll also need to fit well with our culture, bringing a strong commitment to excellence, an ability to work quickly but carefully, and a cutting edge sense of humor!
What Else You Should Know
We are an equal opportunity employer, and we make a particular effort to recruit people of color to apply for open positions.
The position is full-time and is based in Washington, D.C.
What Now?
If this seems like you, please send a resume and a cover letter describing why you think you’d be great at this job to ali...@managementcenter.org.