HR and Operations Assistant, NGP VAN
Sarah Hartman
Do you have a nearly compulsive attention to detail, a knack for multi‐tasking, and confidence in taking things as they come? Do you genuinely enjoy helping people solve problems? Does your ideal “typical day” look a little bit different every day? If so, we would love to talk to you about joining NGP VAN.
NGP VAN is the leading technology provider to progressive campaigns and organizations. We count thousands of campaigns and organizations among our clients, including all the national Democratic committees, thousands of Democratic campaigns, and hundreds of labor unions, progressive and non-partisan PACs, and other organizations.
The HR and Operations Assistant is an integral part of the HR/Operations team, but will find themselves working across all departments; whether it’s helping to coordinate travel, ordering catering for team events, or collating information for the monthly newsletter, they can expect to wear more than one hat. The right candidate will have a strong sense of responsibility and the ability to see the bigger picture. They will develop solid business relationships and manage many moving parts with ease. They will create a positive first impression when interacting with clients whether in person, via phone, or through email. They will help ensure that the DC office runs as smoothly and efficiently as possible, tackling problems as they arise.
Responsibilities
- Office and Staff Support:
- Ensure common areas are organized and guests are greeted at the door
- Manage office supplies
- Coordinate travel arrangements
- Fix/build/move objects such as desks, filing cabinets, etc.
- Maintain Staff Site
- Write the Internal Monthly Newsletter
- Event coordination such as monthly staff events, annual holiday parties, and other activities as needed
- Recruitment and Human Resources Support
- Post jobs as needed in different departments
- Help with phone screens, reference checks, and interview scheduling as needed
- Support the Onboarding process for new employees
- Bring the "heart" to the office by planning monthly birthday celebrations, managing the office snack service, and dreaming up fun staff events
- Other requests as needed
Required Knowledge and Abilities
- Interest in fostering progressive and inclusive work environment
- Proven ability to organize, prioritize, and complete multiple types of administrative tasks; strong attention to detail and accuracy; persistent follow‐through and communication skills
- Proven track record of handling sensitive information
- Must be able to take initiative and work independently with guidance, but limited supervision; willing to think out‐of‐the‐box and contribute ideas to assist in process improvement
- Confidence in communicating across a broad spectrum of departments
- Strong computer/Internet skills with proficiency in Microsoft Office including Outlook, Word and Excel.
- Ability to lift 30lbs.
How to Apply
Please apply through our Careers Page.
About NGP VAN
NGP VAN is a technology company whose team members do exciting and meaningful work that has a significant impact on promoting civil rights, social justice, and environmental responsibility.
Employees enjoy an unusually generous set of benefits, including 12 weeks paid parental leave, profit sharing, 100% premium-paid health/dental, and an ongoing education allowance. NGP VAN is one of only a handful of companies to be recognized as one of the fastest growing companies in America by Inc. Magazine for ten years.
We were named one of the Coolest Companies of 2016 by DC Inno. We've also been named one of the top 50 fastest growing companies in the DC area by the Washington Business Journal and SmartCEO. The Wall Street Journal wrote “NGP VAN is something of a secret weapon for the Democratic Party and the labor unions and progressive groups that use it.” We have also won the AAPC award for Best Use of New Technology, and the Campaigns & Elections Award for Most Innovative Product.
Join our team and work alongside about 200 smart, passionate, and innovative co-workers, many of whom are industry recognized as experts in their fields.
NGP VAN believes a diverse, inclusive staff makes us a stronger company and better partner for our clients. We’re committed to hiring people of all races, ethnicities, ages, sex, genders, sexual orientation or gender identities, marital status, religions, and disabilities. Women, people of color, LGBTQ individuals, and members of other minority or marginalized groups are encouraged to apply.