Executive Assistant, College Promise Campaign

[Civic Nation]

The College Promise Campaign (CPC) is a national nonpartisan education initiative, beginning in America’s community colleges. We build widespread public understanding about the value of free community college locally and regionally. We serve as the prominent public voice and champion for this work. The College Promise Campaign is an initiative of the 501(c)3, Civic Nation.

CPC creates impact by: 1) Providing community, state, and regional leaders the necessary tools, information, and networks to offer high-quality College Promise programs for their residents; 2) Mobilizing leaders across diverse communities and interests to build and sustain free community college programs; and 3) Raising widespread awareness to increase support for College Promise programs.

The College Promise Campaign seeks an Executive Assistant to support the day-to-day administrative functions of the Executive Director (Director). Typical Duties and Responsibilities include the following:

• Primary responsibility for the Director’s scheduling needs, including managing multiple calendars and emails; vetting and coordination of incoming requests (e.g., calls, meetings, speaking engagements, and travel); and prioritizing the Director’s time in support of CPC’s Strategic Plan, National Advisory Board, and Senior Leadership Team commitments
• Drafts and processes correspondence, and assists with annual budgets, reporting requirements, and other relevant work product in a timely, efficient, and transparent manner
• Coordinates travel arrangements, including scheduling and purchasing of transportation, hotels, and other accommodations; preparing travel itineraries; and compiling related materials
• Supports financial operations, including payments for staff and consultants and reconciliation of monthly expenses and expense reports
• Creates and maintains well-organized, easily navigable filing systems and clear processes to help ensure success of the Director and CPC team

Candidate Profile

• Bachelor’s degree and relevant experience; or equivalent combination of education and experience
• Excellent written, verbal, organizational, analytical, and interpersonal skills
• Highest degree of professionalism, discretion, and confidentiality
• Proficiency with Google apps, Microsoft Word and Excel, and other current technology systems
• Anticipates and meets deadlines, and helps resolve scheduling conflicts to keep projects moving
• Detail-oriented and ability to prioritize tasks and projects in a fast-paced, start-up environment
• Takes initiative to design and improve executive support systems to benefit a small team
• Comfortable working independently, as well as with busy colleagues to accomplish tasks
• Positive, respectful, diplomatic manner and sensitivity to cultural communication differences
• Basic financial expertise and budgeting background

To apply, please submit a cover letter and resume, if possible as a single document to Katie Havens at Ka...@civicnation.org by Sunday, February 25, 2018. We are interviewing candidates on a rolling basis. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable accommodations so that colleagues with disabilities are able to fulfill the essential functions of the job.