HIRING: Administrator of Democracy Corps & Citizen Opinion - Washington DC

[Jade Kish]

SUMMARY

Democracy Corps is an independent, non-profit organization dedicated to making the government of the United States more responsive to the American people. It was founded in 1999 by James Carville and Stanley Greenberg. Democracy Corps provides free public opinion research and strategic advice to those dedicated to a more responsive Congress and Presidency.

 

We are seeking a qualified administrative professional to oversee the administrative duties and day-to-day functions of Democracy Corps and its sister organization, Citizen Opinion. 

 

DUTIES & RESPONSIBILITIES

• Act as an officer and account signatory for a 501(c)4 organization and its sister 501(c)3 organization
• Standard accounting duties, including issuing invoices for research and travel, tracking expenses, and ensuring timely payment of invoices. Coordination with third party responsible for tax preparation. Familiarity with Quickbooks or other accounting software preferred.
• Act as point of contact for insurance, payroll, and licensing entities. Receive and document vendor invoices and terms of service, ensure timely payment of invoices, and complete paperwork for routine audits, renewals, and registrations required by these entities.
• Execute dissemination of the organization’s new research, including:
• Managing the organization’s website and adding new posts to release new research.
• Update and modernize the website
• Maintaining the organization’s Mailchimp account and lists of VIP friends and media contacts; Sending press briefing invitations to media contacts; Sending e-alerts to notify organization’s email list, VIP friends, and media of new releases.
• Managing the organization’s Twitter and Facebook accounts to disseminate new research through social media vehicles
• Oversee launch of research results and network to progressive allies.

• Coordinate with legal advisor as needed to ensure compliance with 501(c)4 and 501(c)3 rules.
• Coordinate with Greenberg Research on on-going projects and Democracy Corps clients.
• Responsible for the administrator’s email account, receiving physical mail, and maintaining organized digital and physical records.

SKILLS & EXPERIENCE

• Required: highly organized, strong attention to detail and problem-solving skills; able to work quickly during designated releases of new information; able to travel to deposit payments; professionalism and keen sense of discretion.
  
• Prior experience in an administrative capacity highly encouraged
  
• Preferred: familiarity with basic accounting practices and QuickBooks; media savvy and familiar with mail merge, Mailchimp, and social media platforms; general knowledge of 501c4/c3 distinction and rules.
  
• The ideal candidate will share an interest in progressive causes and public affairs.
  

TO APPLY:

Interested parties should send a resume and cover letter to DCorp...@gmail.com. We apologize in advance that we will only be able to respond to those candidates who are selected to interview. 

Democracy Corps is an Equal Opportunity Employer. We are committed to recruiting and retaining a diverse workforce that reflects the diverse nature of our society. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status or any other status protected by law.