Democratic Legislative Campaign Committee
The Democratic Legislative Campaign Committee is the only organization exclusively committed to winning Democratic majorities and building Democratic power in state legislatures across the country. The DLCC has been working with state legislative leaders for over two decades to invest strategically in state programs and build the Democratic Party from the ground up.
Since 2016, the DLCC and state partners have flipped more than 450 seats from red to blue, building ten new Democratic majorities and paving the way for progress across the country. State legislatures pass most of the policies that affect Americans’ day-to-day lives, and flipping chambers from red to blue has an outsized impact on governing and public policy.
Our Democratic legislatures are truly the last line of defense against the Trump administration and Republicans’ extreme policies. With redistricting on the horizon, our democracy is on the line in 2020, and state legislatures are the battleground in this fight.
Executive Aide/Assistant to the President
The Executive Aide/Assistant to the President provides high-level administrative coordination and support to the President of the DLCC. The President of the DLCC is the strategic driver, principal brand ambassador, and primary fundraiser for the DLCC.
The Executive Aide/Assistant to the President serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Office. The Executive Aide/Assistant to the President must exercise professional judgment in a variety of situations and will rely on: strong organizational skills, the ability to maintain caring relationships with stakeholders internally and externally, and experience (or good instincts) on how best to juggle competing demands for the President’s time and/or their own work. The Executive Aide/Assistant to the President will also frequently work independently on projects from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. The Executive Aide/Assistant to the President will also plan for the daily needs of the President, which includes coordinating personal appointments, and picking up coffee and food as needed.
The Executive Aide/Assistant to the President reports to the President. The position is based in Washington, D.C., however due to the COVID-19 pandemic, working remotely is allowed through December 31, 2020. The DLCC’s operating hours are 9:30am-6:00pm eastern. Given the nature of this position, the Executive Aide/Assistant to the President is expected to provide support to the President periodically outside of operating hours.
The Executive Aide/Assistant to the President is expected to model the values of the DLCC:
Credibility
Teamwork
Results Driven
Risk
Inclusive
Responsibilities:
Supporting DLCC and Executive Office Strategy
Provides the necessary support to the President to be high performing.
Researches, prioritizes, and follows up on incoming requests and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Works closely and effectively with the Executive Director to coordinate on upcoming commitments and responsibilities, following up appropriately.
Works closely with the Senior Team Coordinator to ensure that the Executive Office is meeting the needs of the organization, and that deliverables are completed.
Ensures quality, timeliness, and feedback for briefings, preparation materials, presentations, collateral, travel, and homework to ensure that the President is adequately prepared and to drive and deliver results. This includes preparation, review, and managing collaboration on these materials to align with the schedule and goals of the President.
Ensure the President is staffed for all externally facing events and that staffing is appropriate for the activity. This includes scheduling hair and makeup for events as needed.
Manages all meeting needs including coordinating with departments, ordering refreshments, and setting up conference rooms with audio, visual, and conference call needs, scheduling preparation, and ensuring alignment around the purpose and expected outcomes of meetings in the scheduling meeting.
Prepares for and leads weekly scheduling meetings with President and senior staff.
Ensures that the President’s personal and professional schedules and needs are effectively integrated and addressed through the schedule and suppor
Develops strong systems, tools, and skills to create and sustain a strategic schedule that integrates changing priorities, perspectives, and tracks performance.
Provides context on expectations and outcomes for meetings and work product derived from the President’s schedule to others in the organization.
Ensures extraordinary, timely, contextualized follow-up internally and externally.
Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff and helping the President to understand emerging issues or priorities.
Communicates directly, and on behalf of the President, with Board members, donors, staff, and others, and does so confidentially.
Develops engagement strategies to implement and amplify the President’s priorities and agendas.
Builds external and internal relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
Maintains accurate contact information for professional contacts, and follows up on contacts made by the President and Executive Director and supports the cultivation of ongoing relationships.
Board Support and Liaison
Serves as the President's administrative liaison to the DLCC Board of Directors, working with the Executive Director and Chief Operating Officer to prepare and distribute information.
Provides support to the Chair of the Board.
Manages resources and executes administrative support
Executes projects assigned by the President.
Ensures projects and work assigned by the President to internal staff and external consultants is regularly reviewed, feedback is provided, and work product comes in as expected.
Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general.
Completes a broad variety of administrative tasks for the President including, but not limited to:
• Manages the President’s dynamic schedule and meeting preparation, which includes arranging complex and detailed travel plans, itineraries, and agendas;
• Managing unexpected changes to schedule or travel plans, sometimes outside of regular business hours;
• Planning for daily needs, including picking up refreshments and lunch;
• Tracking President’s time for appropriate PTO allocation;
• Completing expense reports.
Expected Outcomes:
Strategically aligned and impact-oriented scheduling systems are maximizing the time of the President.
Executive office scheduling and communication enable achievement of DLCC objectives and support work/life balance of the President as well as other staff to the greatest extent possible.
The Executive Office’s communications and project management are executed professionally and discretely, building trust with internal and external stakeholders.
Briefing systems ensure timely, high quality decisions; desired results from meetings are achieved; and, the President is prepared and polished to achieve excellence in external representation activities.
Executive office systems contribute to a collaborative and efficient work environment.
Partners, board members, and staff are impressed with the quality, frequency, and effectiveness of communications with the Executive Office.
Please note this is not an entry level position and has a requirement of a minimum of four years of professional experience, including at least two years of experience scheduling, advance, and/or supporting a political candidate, elected official or executive leadership of a company or organization.
State legislative campaign experience is not required, but preferred.
Excellent interpersonal, organizational, and communications skills.
Comfortable in a fast-paced environment with multiple tasks and competing deadlines. Exemplary time management skills.
The ideal candidate is detail-oriented, creative, optimistic, dedicated, and remains calm in difficult situations. The ideal candidate is also positive and supportive, adaptable to and comfortable in a constantly changing environment.
A strong record of taking initiative and ownership of work and results.
A sense of humor.
Requirements:
The requirements, including but not limited to physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All DLCC employees must be able to operate a computer and use a cell phone. Many roles at the DLCC include business travel expectations, and most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email.
Essential functions of the role of Executive Aide/Assistant to the President include:
• While performing the duties of this job, the employee is frequently required to communicate using the telephone, email, and in person with stakeholders.
• This position may require the employee to periodically travel across Washington, D.C. to attend events, meetings, and conferences offsite.
How to Apply:
Salary for the Executive Aide/Assistant to the President position is $65,000-80,000 on an annualized basis commensurate with experience. The DLCC offers a generous benefit package, including:
• More than 25 days of paid time off, including for Federal holidays, time off around Federal holidays including the week between Christmas and New Year, vacation, sick, and personal days,
• Fully paid health/vision/dental insurance for the employee + spouse/partner + dependents,
• Up to 6% retirement employer contribution,
• Monthly use-it-or-lose-it $100 transit benefit for employees located in the DC region,
• Employer contribution of $500 to employee’s Flexible Spending Account, and opportunity to withhold pre-tax income for Dependent Care Account,
• Monthly $100 student loan payment benefit,
• Monthly $100 mobile phone reimbursement,
• and more.
Please submit a cover letter, resume, and three professional references to jobs(at)dlcc.org by June 26, 2020. The DLCC may review applications after this deadline in limited circumstances, however this is not a guarantee that your application will be considered if it is not submitted by June 26, 2020. Reference “Executive Aide/Assistant to the President” and your name in the subject line. No calls, please.
The DLCC is committed to diversity among its staff and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The DLCC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. The DLCC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.