EMILY's List - Receptionist/Operations Assistant (Washington, DC)

[emilysli...@gmail.com]

Receptionist/Operations Assistant

 

EMILY’s List, the nation’s largest resource for women in politics, is searching for a Receptionist and Operations Assistant to join our Administration team.  EMILY’s List has raised over $500 million to support pro-choice Democratic women candidates – making them one of the most successful political organizations ever. Our grassroots community of over five million members helps Democratic women wage competitive campaigns – and win. We recruit and train candidates, support strong campaigns, research the issues that impact women and families, and turn out women voters. Since our founding in 1985, we have helped elect 116 women to the House, 23 to the Senate, 12 governors, and over 800 to state and local office. Forty percent of the candidates EMILY’s List has helped elect to Congress have been women of color. Since the 2016 election, thousands of women and counting have reached out to us about running for office. To harness this energy, EMILY’s List has launched Run to Win, an unprecedented effort to help more women run and win at the local, state, and national levels.  

 

Principal Responsibilities

 

The Receptionist I is responsible for the Operations functions of the Administration Department.  S/he is the “face” of EMILY’s List, the first person people see or hear when contacting the office.  This role also assists with a variety of tasks as assigned by the Administration department.

 

Specific Duties 

 

• Answer all incoming phones calls and ensure that callers are forwarded to the correct staff member; set ongoing messages for office closures or other events;
• Answer a pre-selected list of membership questions and forward relevant information to membership staff;
• Responsible for notifying staff of office reminders;
• Maintains up-to-date internal staff lists and distribute as needed;
  
• Serve as primary contact for building management: report problems and ensure timely resolutions; liaison with building management regarding safety procedures;
  
• Responsible for ensuring all common areas are kept tidy, checking workstations after staff departures, and checking meeting rooms daily to ensure they are clear of meeting materials;
• Responsible for receiving all packages and mail, distributing in a timely manner;
• Manage UPS account and order UPS supplies;
• Process check requests for Administration department;
  
• Manage office equipment;
• Maintain office and kitchen supply orders and manages inventories of both;
• Works closely with Receptionist II to efficiently manage office procedures;
  
• Provides administrative support to other departments as directed;
• Perform other duties as assigned.

 

Qualifications

 

• Dependable, punctual and friendly to all EMILY’s List members, visitors, and staff;
• Ability to multitask successfully in a high-volume, fast-paced office environment;
• Ability to be patient and discreet;
• Team player, willing to assist whenever needed;
• Ability to present a professional demeanor at all times in both appearance and attitude required;
• Commitment to electing pro-choice Democratic women;
• Commitment to the diversity of our candidates, membership, partners, and staff.  

 

 

EMILY’s List offers a competitive salary and a strong benefits package. To apply, email resume and cover letter to admi...@emilyslist.org - subject line including your name and the job title.  No calls, please.

 

EMILY’s List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran's status, or any other basis prohibited by applicable law.

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