Assistance with Retroactive Collection Policies in DSpace

[lucasangelo...@gmail.com]

Dear DSpace community,

I am writing to request your assistance and guidance with a challenge we are facing regarding the application of retroactive collection policies in our DSpace repository.

Currently, we are working with version 7.5 of DSpace and manage a repository with approximately 50,000 deposits. We are seeking to implement new access and restriction policies in our collections to ensure the security and compliance of our repository. However, we have encountered difficulties in applying these policies to old items already deposited in our collections.

While the policies are functioning as expected for new deposits, we have been unable to find an effective way to retroactively apply these policies and consistently enforce them on existing items in our collections. Our attempts thus far have not been successful, and we are facing technical hurdles in this process.

We would like to leverage the expertise and experience of our DSpace community to better understand best practices and possible solutions for addressing this issue. If anyone has faced a similar challenge or has insights on how to approach the application of retroactive collection policies efficiently, we would greatly appreciate if you could share your experiences and knowledge with us.

Additionally, any documentation, guides, or related resources that could assist us in this process would be extremely helpful.

We sincerely appreciate your help and collaboration. We look forward to hearing your suggestions and guidance on this matter.

Warm regards,

Lucas.

[Hutchinson, Alvin]

Hello, Lucas.

 

If I’m not mistaken, the ability to retroactively change policies for items held in Dspace collections is not something that is possible.

 

I have asked about this before (although it’s been a couple of years) but learned that it can’t (or at least couldn’t at the time) be done.

 

Please let us all know if you learn otherwise,

 

Alvin Hutchinson

Smithsonian Libraries and Archives

 

From: dspace-c...@googlegroups.com <dspace-c...@googlegroups.com> On Behalf Of lucasangelo...@gmail.com
Sent: Tuesday, April 2, 2024 12:06 PM
To: DSpace Community <dspace-c...@googlegroups.com>
Subject: [dspace-community] Assistance with Retroactive Collection Policies in DSpace

 

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[dieg...@gmail.com]

Hello, Lucas,

You might want to take a look at the Resource Policy endpoint for the REST API: https://github.com/DSpace/RestContract/blob/dspace-7_x/resourcepolicies.md

One way to solve this is by creating a script to authenticate with a DSpace service user with admin privileges and batch change your collections policies based on one or several rules.

Diego F. Ucha

Reach Solutions

[DSpace Community]

Hello,

As of DSpace 7.6, a new "Bulk Access Management" feature exists which allows you to more easily modify all the Items in a Community / Collection or Sitewide to add/remove/update permissions.  See the documentation at https://wiki.lyrasis.org/display/DSDOC7x/Bulk+Access+Management  Screenshots exist in the documentation to show how it works.  But you can also try it out on our Demo site at https://demo.dspace.org/

This feature did not exist in 7.5 or earlier.

Tim