"Awaiting Final Editor's Attention" submission status?
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Andrew Kierig
Jan 23, 2020, 4:43:57 PM1/23/20
to DSpace Community
Has anyone dealt with submissions in limbo with the status "Awaiting Final Editor's Attention?"
We've got a few submissions from our University Theses and Dissertation person that have gone off into this status. Neither myself or my boss can see them, so we're a little puzzled about where they might be. Haven't been able to find anything on here, the wiki, etc. They're somewhere on the server (we found a few) but scattered around DSpace's data folders. The person who submits these ETDs has all of the appropriate permissions for these folders.
We've got a few submissions from our University Theses and Dissertation person that have gone off into this status. Neither myself or my boss can see them, so we're a little puzzled about where they might be. Haven't been able to find anything on here, the wiki, etc. They're somewhere on the server (we found a few) but scattered around DSpace's data folders. The person who submits these ETDs has all of the appropriate permissions for these folders.
Claudia Jürgen
Jan 24, 2020, 8:31:27 AM1/24/20
to dspace-c...@googlegroups.com
Hello Andrew,
the submission are still in the workflow, third step pool, not having
been picked up yet.
They only appear in your MyDspace, if you have submitted them or are
responsible for a workflow step.
As a dspace admin you can see all ongoing workflows.
Log in to the UI as admin
Administer -> Content -> Workflow
On database level you can query the workflowitem table, to see more details.
Hope this helps
Claudia Jürgen
--
Claudia Juergen
Eldorado
Technische Universität Dortmund
Universitätsbibliothek
Vogelpothsweg 76
44227 Dortmund
Tel.: +49 231-755 40 43
Fax: +49 231-755 40 32
claudia...@tu-dortmund.de
www.ub.tu-dortmund.de
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Important note: The information included in this e-mail is confidential. It is solely intended for the recipient. If you are not the intended recipient of this e-mail please contact the sender and delete this message. Thank you. Without prejudice of e-mail correspondence, our statements are only legally binding when they are made in the conventional written form (with personal signature) or when such documents are sent by fax.
the submission are still in the workflow, third step pool, not having
been picked up yet.
They only appear in your MyDspace, if you have submitted them or are
responsible for a workflow step.
As a dspace admin you can see all ongoing workflows.
Log in to the UI as admin
Administer -> Content -> Workflow
On database level you can query the workflowitem table, to see more details.
Hope this helps
Claudia Jürgen
Claudia Juergen
Eldorado
Technische Universität Dortmund
Universitätsbibliothek
Vogelpothsweg 76
44227 Dortmund
Tel.: +49 231-755 40 43
Fax: +49 231-755 40 32
claudia...@tu-dortmund.de
www.ub.tu-dortmund.de
Wichtiger Hinweis: Die Information in dieser E-Mail ist vertraulich. Sie ist ausschließlich für den Adressaten bestimmt. Sollten Sie nicht der für diese E-Mail bestimmte Adressat sein, unterrichten Sie bitte den Absender und vernichten Sie diese Mail. Vielen Dank.
Unbeschadet der Korrespondenz per E-Mail, sind unsere Erklärungen ausschließlich final rechtsverbindlich, wenn sie in herkömmlicher Schriftform (mit eigenhändiger Unterschrift) oder durch Übermittlung eines solchen Schriftstücks per Telefax erfolgen.
Important note: The information included in this e-mail is confidential. It is solely intended for the recipient. If you are not the intended recipient of this e-mail please contact the sender and delete this message. Thank you. Without prejudice of e-mail correspondence, our statements are only legally binding when they are made in the conventional written form (with personal signature) or when such documents are sent by fax.
alaw
Jan 24, 2020, 8:50:57 AM1/24/20
to DSpace Community
With XMLUI, an administrator is not able to see tasks that s/he has not submitted or is in the approval group for. I suggest looking at the membership of the step 3 approval group for that collection and contacting someone in that group. In managing our repository, we use a "Notify" group that includes select administrators. We add this Notify group to all collections that we aren't responsible for approving. That way, when this type of event occurs, we can access to the item, as long as someone hasn't already claimed it from the task pool.
Anne
Claudia Jürgen
Feb 3, 2020, 9:15:56 AM2/3/20
to Andrew Kierig, dspace-c...@googlegroups.com
Hello Andrew,
good, that it was so easy to solve.
What might have happened is that you changed the workflow
responsibilites after the item has been submitted.
Changing this only has effects on newly submitted items, not ones
already in workflow. So someone might have been in charge, who is no
longer working with the system.
You must have had someone in the group for the workflow step. If the
group for the workflow step is empty, the step will simply be skipped.
Hope this helps
Claudia Jürgen
Am 03.02.2020 um 14:53 schrieb Andrew Kierig:
> Hallo Claudia and everyone!
>
> Thank you all for your responses. What we ended up doing was logging
> into the JSPUI and kicking it back to the submitter. They subsequently
> resubmitted it and it showed up in the approve/reject/edit task pool as
> normal. We’re still not too sure what exactly happened (again—all of
> the submission and editing privileges were set correctly), but at least
> we know how to fix it.
>
> Thanks again for everyone’s help.
>
> Best,
> Andrew Kierig
>
> Digital Publishing Lead
> George Mason University Libraries
>> --
>> All messages to this mailing list should adhere to the DuraSpace Code
>> of Conduct: https://duraspace.org/about/policies/code-of-conduct/
>> --- You received this message because you are subscribed to the Google
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good, that it was so easy to solve.
What might have happened is that you changed the workflow
responsibilites after the item has been submitted.
Changing this only has effects on newly submitted items, not ones
already in workflow. So someone might have been in charge, who is no
longer working with the system.
You must have had someone in the group for the workflow step. If the
group for the workflow step is empty, the step will simply be skipped.
Hope this helps
Claudia Jürgen
> Hallo Claudia and everyone!
>
> Thank you all for your responses. What we ended up doing was logging
> into the JSPUI and kicking it back to the submitter. They subsequently
> resubmitted it and it showed up in the approve/reject/edit task pool as
> normal. We’re still not too sure what exactly happened (again—all of
> the submission and editing privileges were set correctly), but at least
> we know how to fix it.
>
> Thanks again for everyone’s help.
>
> Best,
> Andrew Kierig
>
> Digital Publishing Lead
> George Mason University Libraries
>> All messages to this mailing list should adhere to the DuraSpace Code
>> of Conduct: https://duraspace.org/about/policies/code-of-conduct/
>> --- You received this message because you are subscribed to the Google
>> Groups "DSpace Community" group.
>> To unsubscribe from this group and stop receiving emails from it, send
>> an email to dspace-communi...@googlegroups.com.
>> To view this discussion on the web visit
>> https://groups.google.com/d/msgid/dspace-community/ba92da02-0b4a-3574-f11b-37d0663d2dda%40tu-dortmund.de.
Andrew Kierig
Feb 3, 2020, 9:37:40 AM2/3/20
to Claudia Jürgen, dspace-c...@googlegroups.com
Hallo Claudia and everyone!
Thank you all for your responses. What we ended up doing was logging
into the JSPUI and kicking it back to the submitter. They subsequently
resubmitted it and it showed up in the approve/reject/edit task pool as
normal. We’re still not too sure what exactly happened (again—all of
the submission and editing privileges were set correctly), but at least
we know how to fix it.
Thanks again for everyone’s help.
Best,
Andrew Kierig
Digital Publishing Lead
George Mason University Libraries
On 2020-01-24 at 08:31 (-0500) Claudia Jürgen wrote:
Thank you all for your responses. What we ended up doing was logging
into the JSPUI and kicking it back to the submitter. They subsequently
resubmitted it and it showed up in the approve/reject/edit task pool as
normal. We’re still not too sure what exactly happened (again—all of
the submission and editing privileges were set correctly), but at least
we know how to fix it.
Thanks again for everyone’s help.
Best,
Andrew Kierig
Digital Publishing Lead
George Mason University Libraries
On 2020-01-24 at 08:31 (-0500) Claudia Jürgen wrote:
Reed, Marianne A.
Feb 3, 2020, 12:22:19 PM2/3/20
to Claudia Jürgen, Andrew Kierig, dspace-c...@googlegroups.com
Andrew, what version of DSpace are you using?
Marianne Reed (she/her/hers)
Digital Initiatives Manager
450 Watson Library
University of Kansas Libraries
mr...@ku.edu
785-864-8913
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>> amp;sdata=NxOJPWuy%2FIPkSejqIdOf%2FXu7hhJGpxl6Zfzwd%2B9pwzs%3D&re
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--
Claudia Juergen
Eldorado
Technische Universität Dortmund
Universitätsbibliothek
Vogelpothsweg 76
44227 Dortmund
Tel.: +49 231-755 40 43
Fax: +49 231-755 40 32
claudia...@tu-dortmund.de
https://nam10.safelinks.protection.outlook.com/?url=www.ub.tu-dortmund.de&data=02%7C01%7Cmreed%40ku.edu%7C78fcf15f8f8f42acf82f08d7a8b3957b%7C3c176536afe643f5b96636feabbe3c1a%7C0%7C0%7C637163361575047385&sdata=NxOJPWuy%2FIPkSejqIdOf%2FXu7hhJGpxl6Zfzwd%2B9pwzs%3D&reserved=0
Wichtiger Hinweis: Die Information in dieser E-Mail ist vertraulich. Sie ist ausschließlich für den Adressaten bestimmt. Sollten Sie nicht der für diese E-Mail bestimmte Adressat sein, unterrichten Sie bitte den Absender und vernichten Sie diese Mail. Vielen Dank.
Unbeschadet der Korrespondenz per E-Mail, sind unsere Erklärungen ausschließlich final rechtsverbindlich, wenn sie in herkömmlicher Schriftform (mit eigenhändiger Unterschrift) oder durch Übermittlung eines solchen Schriftstücks per Telefax erfolgen.
Important note: The information included in this e-mail is confidential. It is solely intended for the recipient. If you are not the intended recipient of this e-mail please contact the sender and delete this message. Thank you. Without prejudice of e-mail correspondence, our statements are only legally binding when they are made in the conventional written form (with personal signature) or when such documents are sent by fax.
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All messages to this mailing list should adhere to the DuraSpace Code of Conduct: https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fduraspace.org%2Fabout%2Fpolicies%2Fcode-of-conduct%2F&data=02%7C01%7Cmreed%40ku.edu%7C78fcf15f8f8f42acf82f08d7a8b3957b%7C3c176536afe643f5b96636feabbe3c1a%7C0%7C0%7C637163361575047385&sdata=tH%2B1Dlkrg5pnpMPUfvnLzZHS2LVcw3wjoLEHpga5wnk%3D&reserved=0
Marianne Reed (she/her/hers)
Digital Initiatives Manager
450 Watson Library
University of Kansas Libraries
mr...@ku.edu
785-864-8913
>> d.de&data=02%7C01%7Cmreed%40ku.edu%7C78fcf15f8f8f42acf82f08d7a8b3
>> 957b%7C3c176536afe643f5b96636feabbe3c1a%7C0%7C0%7C637163361575047385&
>> amp;sdata=NxOJPWuy%2FIPkSejqIdOf%2FXu7hhJGpxl6Zfzwd%2B9pwzs%3D&re
>> served=0
>>
>>
>> Wichtiger Hinweis: Die Information in dieser E-Mail ist vertraulich.
>> Sie ist ausschließlich für den Adressaten bestimmt. Sollten Sie nicht
>> der für diese E-Mail bestimmte Adressat sein, unterrichten Sie bitte
>> den Absender und vernichten Sie diese Mail. Vielen Dank.
>> Unbeschadet der Korrespondenz per E-Mail, sind unsere Erklärungen
>> ausschließlich final rechtsverbindlich, wenn sie in herkömmlicher
>> Schriftform (mit eigenhändiger Unterschrift) oder durch Übermittlung
>> eines solchen Schriftstücks per Telefax erfolgen.
>>
>> Important note: The information included in this e-mail is
>> confidential. It is solely intended for the recipient. If you are not
>> the intended recipient of this e-mail please contact the sender and
>> delete this message. Thank you. Without prejudice of e-mail
>> correspondence, our statements are only legally binding when they are
>> made in the conventional written form (with personal signature) or
>> when such documents are sent by fax.
>>
>> --
>> All messages to this mailing list should adhere to the DuraSpace Code
>> of Conduct:
>> https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdur
>>
>> Wichtiger Hinweis: Die Information in dieser E-Mail ist vertraulich.
>> Sie ist ausschließlich für den Adressaten bestimmt. Sollten Sie nicht
>> der für diese E-Mail bestimmte Adressat sein, unterrichten Sie bitte
>> den Absender und vernichten Sie diese Mail. Vielen Dank.
>> Unbeschadet der Korrespondenz per E-Mail, sind unsere Erklärungen
>> ausschließlich final rechtsverbindlich, wenn sie in herkömmlicher
>> Schriftform (mit eigenhändiger Unterschrift) oder durch Übermittlung
>> eines solchen Schriftstücks per Telefax erfolgen.
>>
>> Important note: The information included in this e-mail is
>> confidential. It is solely intended for the recipient. If you are not
>> the intended recipient of this e-mail please contact the sender and
>> delete this message. Thank you. Without prejudice of e-mail
>> correspondence, our statements are only legally binding when they are
>> made in the conventional written form (with personal signature) or
>> when such documents are sent by fax.
>>
>> --
>> All messages to this mailing list should adhere to the DuraSpace Code
>> of Conduct:
>> aspace.org%2Fabout%2Fpolicies%2Fcode-of-conduct%2F&data=02%7C01%7
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>> npMPUfvnLzZHS2LVcw3wjoLEHpga5wnk%3D&reserved=0
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--
Claudia Juergen
Eldorado
Technische Universität Dortmund
Universitätsbibliothek
Vogelpothsweg 76
44227 Dortmund
Tel.: +49 231-755 40 43
Fax: +49 231-755 40 32
claudia...@tu-dortmund.de
Wichtiger Hinweis: Die Information in dieser E-Mail ist vertraulich. Sie ist ausschließlich für den Adressaten bestimmt. Sollten Sie nicht der für diese E-Mail bestimmte Adressat sein, unterrichten Sie bitte den Absender und vernichten Sie diese Mail. Vielen Dank.
Unbeschadet der Korrespondenz per E-Mail, sind unsere Erklärungen ausschließlich final rechtsverbindlich, wenn sie in herkömmlicher Schriftform (mit eigenhändiger Unterschrift) oder durch Übermittlung eines solchen Schriftstücks per Telefax erfolgen.
Important note: The information included in this e-mail is confidential. It is solely intended for the recipient. If you are not the intended recipient of this e-mail please contact the sender and delete this message. Thank you. Without prejudice of e-mail correspondence, our statements are only legally binding when they are made in the conventional written form (with personal signature) or when such documents are sent by fax.
--
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Andrew Kierig
Feb 4, 2020, 2:19:28 PM2/4/20
to Reed, Marianne A., Claudia Jürgen, dspace-c...@googlegroups.com
we’re currently on 6.3.
ak
--
Andrew Kierig
Digital Publishing Lead
Interim Copyright Coordinator
Mason Publishing
George Mason University Libraries
mason.gmu.edu/~akierig
pronoun.is/they
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