VoteRiders Operations and Finance Director
Founded 10 years
ago, VoteRiders is a nonpartisan 501(c)(3) nonprofit that is focused on voter
ID education and assistance. We work nationwide and in key states to raise
awareness of voter ID laws, make sure voters know what ID they need to vote in
their state, and provide comprehensive assistance if they need it. Our programs
identify, educate and help voters with voter ID issues so they can vote with
confidence, knowing they cannot be turned away.
We are seeking an
experienced and highly-motivated Operations and Finance Director to help us
support and scale our growing program portfolio and partnerships, as well as
our nationwide staff and volunteer base. This individual will report to the
Chief Executive Officer/Executive Director in implementing and closely
monitoring organization-wide systems and processes, including managing
financial transactions undertaken by the organization, its staff, and
volunteers. The Operations and Finance Director will have significant
management responsibilities across VoteRiders’ human resources, operations, and
financial management policies and procedures.
This is a full-time
permanent position and is available ASAP. This position has one direct report
and occasional part-time direct reports, in addition to some vendor and
volunteer management. This individual may be located anywhere within the United
States.
PRIMARY RESPONSIBILITIES
30% General Operations
& Special Projects
- Maintain and manage organizational
databases and files
- Monitor adherence to and
design/implement updates as needed to organizational standard operating
procedures
- Continue the implementation of a
systems and tools audit and assessment (started in early 2021), involving
the improvement and replacement of select systems and management and
optimization training for staff and volunteers
- Manage ongoing workflow system and
tool improvements, including the development and rollout of an
organization-wide voter intake system and training staff/volunteers on how
to use it. Pull regular reports and analyses as needed
- Provide limited and as-needed IT
support for staff and volunteers including research, training, and ongoing
troubleshooting
30% Financial Management
- Negotiate with and manage vendors
and suppliers
- Manage vendor pricing and ongoing
costs including monthly reconciliation and reporting
- Process and pay all non-HR vendor
invoices
- Produce monthly expense reports
that align with organizational budget line-items
- Track budget on an ongoing basis
and update it with incurred expenses/income, including flagging any
variations in line-items and overall vs projections
- Produce reports as needed on
expenses/budget snapshots
- Produce drafts of budgets and
financial reports for proposal-writing and development purposes as needed
- Manage VoteRiders’ annual audited
financials process, working with an external firm and the Board Audit
Committee
- Update VoteRiders financial
policies and procedures document on an as-needed basis (building on
existing draft policies)
30% Human Resources &
Personnel
- Manage payroll, working with
payroll and workers’ comp providers; pull and provide regular reports to
accountants
- Manage health reimbursement program
with third-party administrator; pull and provide regular reports to
leadership team
- Manage general HR inquiries
including but not limited to pay stubs, sick days, vacation requests,
health reimbursements
- Work with HR vendor and HR-relevant
state agencies, as occasionally needed, including but not limited to state
business and nonprofit tax registration and reporting
- Handle annual insurance renewals,
including managing staff and volunteer auto insurance compliance
- Work with leadership on
organization and departmental structure with consistent, equitable hiring
process including job description and salary band reviews, job posts,
employee intake and departure process
- Manage Employee Handbook review and
acknowledgement process
- Establish and manage performance
review process
- Encourage team morale and wellness
through policies, procedures and professional development, ensuring role
clarity across teams with clear, effective communication channels and
representation
- Research and implement a retirement
planning program for employees based on Board approval
10% Expense Reconciliation
- Oversee, ensure quality control,
and ensure adherence to organizational policies and procedures in expense
reconciliation
- With Operations Assistant, train
staff and volunteers on expense reconciliation and reimbursement processes
and systems
- Manage related systems and tool
costs, ensuring that our expense reconciliation software is meeting
organizational needs and providing value for money
QUALIFICATIONS
Required
- Undergraduate degree with major in
business, finance, management, or related field
- Significant experience in similar
role, including ideally at a nonprofit organization
- Demonstrated ability to manage
details with precise accuracy
- Resourcefully solve problems and
follow through with minimum direct supervision
- Excellent written, verbal, and
interpersonal communications skills and highly responsive
- Ability to multitask, meet
deadlines, and thrive in a fast-paced environment
- Ability to build strong and
sustainable collaborative relationships that achieve actionable results
- Exceptional interpersonal skills
and entrepreneurial spirit
- Must believe in the value of
VoteRiders and be driven by its mission
- Regular and consistent access to a
reliable computer, internet signal, and telephone
- Strong computer skills, including
Microsoft Suite, Google Suite with aptitude to learn new software and
systems
- Experience with Quickbooks and
other accounting software
Preferred/Plus
- Advanced degree in business,
finance, or CPA
- Experience with donation and CRM
software, database platforms, WordPress, Adobe Creative Suite, and VAN
- Spanish language skills
COMPENSATION
This
position has a salary range of $85,000- $110,000 annually, commensurate with
experience, as well as healthcare benefits, paid sick leave, and paid time off
per the policies outlined in VoteRiders’ Employee Handbook.
TO APPLY
To apply, send a resume,
cover letter addressing this particular organization and your qualifications
for the responsibilities outlined, and contact information and
relationship for three professional references to:
Jo...@DemocracyPartners.com
Please note that
references will not be contacted without your permission. Include
your last name and position title in the subject line.
Applications will be accepted until the position is filled. Please include
where you saw the job post or how you learned of the open position.
EQUAL EMPLOYMENT OPPORTUNITY
POLICY
VoteRiders is committed to
diversity among its staff. VoteRiders is an equal opportunity employer. All
employment decisions at VoteRiders are based on our mission and program needs,
job requirements and individual qualifications, without regard to age, race,
color, national origin, religion, sex, sexual orientation, disability, or any
other legally protected basis. VoteRiders will not tolerate any unlawful
discrimination or harassment.