OASIS Errors
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Andrea Lemons
Jun 25, 2026, 1:11:04 PMJun 25
to AK PSUG
Good morning Everyone!
I was talking to John @ EED and he suggested that I contact the group for some guidance.
I have errors #709, 713, & 744 that all involve my dual enrolled students. All their information within PS is correct but when the OASIS report is generated, the report has an added 3rd line for these students so their AgDA, AgDM and unexcused absences are incorrect. PS is working on this and has elevated it to the Development Team as a Priority 1. John mentioned that there were other Districts that were experiencing similar issues. If you are having these troubles, please let me know and I can share my case # with you so maybe PS can look at everything combined.
I have some additional errors and they are also involving students that were dual enrolled. IS there a way to show the APS information and graduation information on only the primary enrolled school or will I need to manually make these corrections on the OASIS spreadsheet? (I do not know if it is possible to separate this info within PS for the 2 schools. On my current report, it is showing the info on BOTH schools and causing errors because a student cannot graduate from 2 schools and APS cannot be reported for one student at 2 schools. I hope that makes sense.) Any suggestions are greatly appreciated! I can do this manually but if there is a way to correct so there aren't future issues I would like to learn that.
Thank you so much for your help! Even though we have these reports to work on, hopefully you're all able to enjoy some of our amazing Alaska summer!
With best regards,
Andrea Lemons
Delta Greely School District
907-895+4657 x4
Kyle Schneider
Jun 25, 2026, 1:21:58 PMJun 25
to ak-...@googlegroups.com
Your APS issue is currently on the state reporting advisory group’s radar. We’ve got a proposal on how to fix that logic ready to present at our next meeting, but it won’t make it through the development process in time for this Summer OASIS.
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The Chad
Jun 25, 2026, 1:40:05 PMJun 25
to AK PSUG
I also had errors related to APS information showing for multiple schools. I ended up manually clearing them on the report for the school the student wasn't graduating from.
Gunderson, Megan
Jun 25, 2026, 3:23:37 PMJun 25
to Chad....@k21schools.org, AK PSUG
This came up for me as well.
I recently spoke with John regarding the APS eligibility issue for our older part-time students for whom we are not the primary school of record. He advised that we should enter eligibility based strictly on the information available in our own records. We do not have our own correspondence school, so we do not see two school records for these students on our end. I assume DEED would when all the data is cross-referenced with other districts, though.
Because we are only reviewing our internal records, for us these students could not meet eligibility requirements through our high school alone by the end of their senior year. Consequently, we have marked them as "0" for eligibility. Our rationale is that the students' primary schools hold the comprehensive records necessary to report accurate eligibility to DEED. There is some assumption that primary schools transfer in necessary credits from secondary dually-enrolled schools to complete the student record for graduation and APS. Ideally, DEED should allow the primary school's eligibility status to prevail over data provided by a dual-enrolled district.
This process does prove more complex than anticipated. While I initially thought we could leave APS fields blank for students only taking one or two classes with us, we have several out-of-district correspondence students who reach 0.75 FTE with us solely through on-site electives. Despite this high FTE, we do not provide their core instruction and they do not earn a diploma through our district. I can see that if DEED only requested eligibility from schools based on the largest FTE count and assumed primary school status without cross-referencing, the eligibility data could remain incomplete. It's the diploma-granting school that should have prevailing eligibility, but it's hard to know which institution that is before senior year.
Regarding exit codes for these students:
- Graduated Students: For dually-enrolled students who we believe graduated from their primary school, we used exit type 17 to indicate we were not the primary school of record.
- Returning Students: I am seeking clarification on the best practice for dually-enrolled high school students expected to return as part-time students. While exit type 14 is a strong candidate, I am wondering if exit type 17 is more appropriate to indicate our status as the non-primary school. Or is that only for students exiting as dually-enrolled graduating seniors?
I recently spoke with John regarding the APS eligibility issue for our older part-time students for whom we are not the primary school of record. He advised that we should enter eligibility based strictly on the information available in our own records. We do not have our own correspondence school, so we do not see two school records for these students on our end. I assume DEED would when all the data is cross-referenced with other districts, though.
Because we are only reviewing our internal records, for us these students could not meet eligibility requirements through our high school alone by the end of their senior year. Consequently, we have marked them as "0" for eligibility. Our rationale is that the students' primary schools hold the comprehensive records necessary to report accurate eligibility to DEED. There is some assumption that primary schools transfer in necessary credits from secondary dually-enrolled schools to complete the student record for graduation and APS. Ideally, DEED should allow the primary school's eligibility status to prevail over data provided by a dual-enrolled district.
This process does prove more complex than anticipated. While I initially thought we could leave APS fields blank for students only taking one or two classes with us, we have several out-of-district correspondence students who reach 0.75 FTE with us solely through on-site electives. Despite this high FTE, we do not provide their core instruction and they do not earn a diploma through our district. I can see that if DEED only requested eligibility from schools based on the largest FTE count and assumed primary school status without cross-referencing, the eligibility data could remain incomplete. It's the diploma-granting school that should have prevailing eligibility, but it's hard to know which institution that is before senior year.
Regarding exit codes for these students:
- Graduated Students: For dually-enrolled students who we believe graduated from their primary school, we used exit type 17 to indicate we were not the primary school of record.
- Returning Students: I am seeking clarification on the best practice for dually-enrolled high school students expected to return as part-time students. While exit type 14 is a strong candidate, I am wondering if exit type 17 is more appropriate to indicate our status as the non-primary school. Or is that only for students exiting as dually-enrolled graduating seniors?
OASIS is a terrible task for those of us who like to overthink everything.:)
-Megan
-Megan
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Kyle Schneider
Jun 25, 2026, 3:30:55 PMJun 25
to ak-...@googlegroups.com
If you have an exit code of 17 for a student, I don’t believe that you need to submit an APS determination for them. (Though you would need to submit for students in 11th grade in this situation.)
I believe exit code 17 is only supposed to be used when they’re graduating from another school. You should report that student as a 14 - returning PK-11th grade student.
On Jun 25, 2026, at 3:23 PM, 'Gunderson, Megan' via AK PSUG <ak-...@googlegroups.com> wrote:
This came up for me as well.
I recently spoke with John regarding the APS eligibility issue for our older part-time students for whom we are not the primary school of record. He advised that we should enter eligibility based strictly on the information available in our own records. We do not have our own correspondence school, so we do not see two school records for these students on our end. I assume DEED would when all the data is cross-referenced with other districts, though.
Because we are only reviewing our internal records, for us these students could not meet eligibility requirements through our high school alone by the end of their senior year. Consequently, we have marked them as "0" for eligibility. Our rationale is that the students' primary schools hold the comprehensive records necessary to report accurate eligibility to DEED. There is some assumption that primary schools transfer in necessary credits from secondary dually-enrolledschools to complete the student record for graduation and APS. Ideally, DEED should allow the primary school's eligibility status to prevail over data provided by a dual-enrolled district.
To view this discussion visit https://groups.google.com/d/msgid/ak-psug/CAKQ7MzLpKt%2BxAjqjX44R23K3Vs2cgPa3OaLy8CVP5AGsxsDFTg%40mail.gmail.com.
Andrea Lemons
Jun 25, 2026, 3:34:04 PMJun 25
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Thanks for the responses!
For the APS issue, I will manually remove from non primary school.
For the graduated 2 schools issue, I will change the exit code on the non primary school to 17. (Great advice Megan, this is exactly what John recommended as well.) I was hoping there might be a way within PS to correct but sounds like there isn't one.
Thanks for all the input and guidance!
Andrea
To view this discussion visit https://groups.google.com/d/msgid/ak-psug/BBEA8251-9791-4511-94B9-DBCCAF8F8FE6%40gsded.com.
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