Iris images with registrations

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Jody Nolin

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Jul 23, 2020, 2:54:20 PM7/23/20
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At last night's Board meeting, there was a lot of discussion about the requirement to send images of irises with registration forms. 
In 2011, the Board passed a motion requiring images to be submitted with registrations. It was revisited and passed again in 2017, with the Image Coordinator to establish criteria and procedures.
So far , for 2019 registered irises, only 41% have images submitted.

The Board agreed to set up a meeting to discuss this issue.
Please join us.  Here is the invitation.

The American Iris Society is inviting you to a scheduled Zoom meeting.

Topic: AIS Meeting re: Registration Images
Time: Jul 29, 2020 05:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/4358570936

Meeting ID: 435 857 0936
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Thanks, as always
Jody Nolin
President

Wayne Messer

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Jul 23, 2020, 5:51:08 PM7/23/20
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Hi Jody,

Are there any hybridizers we should send a separate invitation to?  Ones that are not on AIS Talk.  Neil might have some names.

Wayne Messer




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Ima...@irises.org

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Jul 23, 2020, 8:41:59 PM7/23/20
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I believe that there are are number of hybridizers on this list. It would be dangerous to invite a limited group at the risk of leaving some off. 

It does raise the question of how we make sure that official meeting are advertised since they are technically open.  Who is and who isn’t on AIS talk?

Neil Houghton

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Lois Rose

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Jul 23, 2020, 9:27:18 PM7/23/20
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None of the hybridizers in my local affiliate are on AISTalk, and I can think of a lot within my Region who are not.  If the intent is to encourage hybridizers to participate in the Zoom meeting, then perhaps RVPs should urge all their affiliate presidents to spread the word to hybridizers.  (Sorry, I missed last night's meeting.  Frantically preparing for my affiliates sale on Saturday, which is going to be held.)

Lois Rose 
AIS Exhibitions Committee 


howi...@aol.com

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Jul 23, 2020, 9:32:43 PM7/23/20
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I think we need to find out why hybridizer are not complying but in the end we need to take an action to penalize those that don’t comply.  This has been going on for enough years now that there shouldn’t be so much non-compliance.

However, I do support exemptions due to extenuating circumstances.

Howie Dash

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Jody Nolin

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Jul 24, 2020, 3:47:10 PM7/24/20
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Feel free to share the invite with them.

Jody Nolin


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Wayne Messer

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Jul 25, 2020, 12:18:49 PM7/25/20
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My original thought was to invite hybridizers who aren't submitting photos.  We might learn why they are not submitting photos.  And possibly discover what we might do to make it easier for them.

On further reflection, I would also include hybridizers who are submitting photos.  Are they finding advantages to submitting photos?  Or do they have tips to make it easier?

Wayne Messer


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Bryce Williamson

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Jul 25, 2020, 2:59:37 PM7/25/20
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The best idea is to send it to all hybridizers--then no one will think it is finger pointing at them. BTW I think this whole idea is wonderful. Neil had to help me with the process, but it got done. And I find when I look at images of older Williamson irises, some of the images are just wrong, so this should solve that problem.

B

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howi...@aol.com

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Jul 25, 2020, 5:53:21 PM7/25/20
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I am a hybridizer and I have been regularly submitting images with registration.  I am anxious to do it for two reasons beyond the fact it is required.

First as a relatively new hybridizer, i like my descriptions backed up with a picture.  This helps me write up the descriptions and have them reviewed.  Second, it’s another helpful way to promote my irises to others.

I suspect some of the big boys (I don’t know who is not complying) find it a chore to submit pictures with registration in addition to using their pictures to a catalog and website.  Only the registrar knows for sure who is complying and who is not.

As I go through my Picacho Mountain Iris garden, I take a photo of every iris that blooms there and put it in a file by year.  I look at my reselect seedlings for form, bud count, plant, branching and number of rhizomes left after blooming.  I will record height and bloom season as well bud count and put that information on the file name along with the seedling number.  If it is an iris that is worthy of introduction, I have all the information I need with the photo, so it is easy to use that photo with registration.

As I’m a one man show, photos with registration are not a hardship for me.

I look forward to hearing from the other hybridizers to see how we can improve compliance.

Howie Dash



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dougc...@verizon.net

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Jul 26, 2020, 8:27:07 AM7/26/20
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During the teleconference discussion I heard reserving names brought up.  Is that part of the problem, allowing names to be reserved without pictures can allow hybridizers to, ‘lets say,,, delay’, sending registration pictures but still introduce and market their Iris.  Requiring pictures to be provided “before” a name is issued may be part of the solution.

 

Doug

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1caj...@att.net

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Jul 26, 2020, 9:44:42 AM7/26/20
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Dpug That would not work. Many times an iris may not perform as hopped for that a name was attached to and is discarded. The name is than attached to another that is a better performer. Also an iris that may be named for a person nay not be chosen until the time of registration.

 

Joe M.

John Jones

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Jul 26, 2020, 10:15:53 AM7/26/20
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There are many instances that hybridizers reserve names because they like the name, it may have special meaning to them, and/or are waiting for the right iris to come along.

The number or reserves is so small on a year to year basis as to have no impact.

John
_______________________

SUBMITTING IMAGES: If you have not already submitted required images, directions on how to submit images are available at https://www.irises.org/About_Irises/Iris_Registrations.html#SubmitPhoto
If you need assistance, the Image Coordinator (Neil Houghton) is happy to help you. Contact him at: ima...@irises.org  or 585-301-8256 (text/voice)


John and Joanne Jones
Registrar-Recorders, American Iris Society
aisreg...@irises.org

35572 Linda Drive
Fremont, CA 94536










dougc...@verizon.net

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Jul 26, 2020, 11:00:22 AM7/26/20
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Thank you Joe and John, reserved names does not appear to be a major part, or even a part, of the problem.  Doug

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Marcia

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Jul 26, 2020, 1:56:34 PM7/26/20
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Is there any chance that some hybridizers didn't get the word.  If they've registered irises in the past they might not bother to read stuff regarding "how to register an iris" because they have done it before and are unaware that the rules have changed.
Marcia Connolly

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Ima...@irises.org

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Jul 26, 2020, 3:02:18 PM7/26/20
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That may be, but we have tried.

We have published these in ‘Irises’ Spring 2020 and reminders in News and Notes. The direction are in detail on our website under HYBRIDIZERS: REGISTRATION: submitting images.  Unfortunately the cancellation of our 2020 convention meant that a workshop on submitting images did not happen.  

Is there another vehicle that we could use? Suggestions welcome!

Neil Houghton, AIS Image Coordinator
AIS Digital Program Coordinator
Greater Rochester IRIS Society
3873 Rush Mendon Rd
Mendon, NY 14506
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howi...@aol.com

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Jul 26, 2020, 4:52:07 PM7/26/20
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Let’s tentatively schedule the workshop for the 2021 convention.

Howie Dash

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Phyllis Wilburn

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Jul 27, 2020, 12:09:28 AM7/27/20
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I looked up the Registration Form on the AIS website, and there is no mention of a photo requirement. Perhaps we need to start there by revising the form and instructions to include that information, and make sure that every hybridizer that we are aware of gets a new copy of that information. To Neil's point, this is one thing that might help to get the word out. Some hybridizers probably have those forms in big stacks, or on their computer, and have no reason to ever read the instructions or any article that talks about it.
Phyllis Wilburn

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dougc...@verizon.net

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Jul 27, 2020, 9:37:40 AM7/27/20
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The only place I found any real substance noting images are required is under the Submitting Digital Images with Registrations section on the Iris Registrations page.

 

http://www.irises.org/hybridizers-growers/iris-registration/#forms

 

As Phyllis notes it appears revising everything on this page is a must, and notifying all hybridizers is also a must.  Also, at the top under Recent Announcements there needs to be a BOLD statement that images are now required with registrations and also need to be submitted promptly for reserved names when they are introduced.

As I go through my Picacho Mountain Iris garden, I take a photo of every iris that blooms there and put it in a file by year.  I look at my reselect seedlings for form, bud count, plant, branching and number of rhizomes left after blooming.  I will record height and bloom season as well bud count and put that information on the file name along with the seedling number.  If it is an iris that is worthy of introduction, I have all the information I need with the photo, so it is easy to use that photo with registration.

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Ima...@irises.org

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Jul 27, 2020, 11:27:43 AM7/27/20
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Yes to Howie! Plan for 2021!

Phyllis: good idea. It is prominently displayed on the website, but not all hybridizer go there 9some have no access) or read N and N apparently.  Taking this all into account, the small group established last week (John, Jody, Andi and I) have been communicating and will be presenting some ideas on Wednesday.

It is my suggestion that before we adopt some changes, the group on Wednesday can discuss this and we announce that this will be a topic of discussion at a regular meeting. Then we discuss it as a resolution and make sure that hybridizers are aware.
 
We know that the Board supports this concept.

We need consensus on the process.  Then follow through by all.

I have heard from one RVP who will follow up in their Region.  I’m not sharing the names with the entire group, but how would folks feel about sharing them with the RVP?

Neil


Neil


Neil Houghton, AIS Image Coordinator
AIS Digital Program Coordinator
Greater Rochester IRIS Society
3873 Rush Mendon Rd
Mendon, NY 14506
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On Jul 27, 2020, at 12:10 AM, Phyllis Wilburn <phyllis...@gmail.com> wrote:



cheryl deaton

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Jul 28, 2020, 12:45:15 PM7/28/20
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Okay, here are my two cents worth.  As a small (very small) hybridizer who takes horrible blurry pictures, I would not have been able to submit photos with my two latest introductions without a GREAT deal of help from Neil Houghton. Lucky enough to attach photos but having no idea how to crop, or do anything else with regard to the camera on my phone, 'images' would not have been submitted with my intros. Thank you again Neil.  I have had names 'reserved for more than 6 years, but have not had an iris that 'matched' the name, and I have paid for the privilege of reserving those names.  I was against 'requiring' the submission of photos from the get go.  I think many, many smaller hybridizers do not have the ability or the wherewithal to pay a photographer to capture the image of their new intros. I will bet dollars to donuts that the majority of compliance is done by the big guys who have catalogs and websites.  My two recent intros were the first in over 3 years that I introduced, and we already have a requirement that they need to be offered for sale in a catalog or other venue.  Not easy for someone like me.  The more you 'require' the less compliance you will get from the smaller guys. Who cares if your new 'baby' is officially registered with AIS? Unless you aspire to win the Dykes, you can introduce an iris locally with a name, sell it at club sales, etc. and fly under the radar of AIS. And unless someone, like a judge or AIS member notices, who cares? AND THE NEW WEBSITE SUCKS!!!!! It is soooo difficult to navigate, and things are placed in strange categories. I hear nothing but complaints from members of all three clubs I belong to. 
Cheryl Deaton

Neil Houghton, AIS Images

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Jul 28, 2020, 2:46:45 PM7/28/20
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Cheryl,

I hope you will be there tomorrow to represent your POV.  It’s important.

I am grateful for the recognition.  I have worked with anyone who contacted me to assist in any way I can.

Tomorrow is not specifically about the website but the way the information about registering and submitting images is accessed and presented would be appropriate.  I would hope that a deeper dive into concerns about the website would be given its own space.

About the small registrant: I have heard the opposite opinion.  Some people who register an iris, especially as a memorial, want it to be officially registered and recorded with images even if they never are introduced.  As much as registering irises for the “big guy” I think our mission is also to encourage the hybridization by those who may become more actively involved in AIS and its affiliates.

Neil


Neil Houghton, AIS Images
3873 Rush Mendon Road
Mendon, NY 14506
iPhone: (585) 301-8256 (Voice/SMS) 




Wayne Messer

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Jul 28, 2020, 4:55:34 PM7/28/20
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Hi Cheryl,

For the website issues, if you could have the club members forward their comments about the AIS website to us, we would appreciate it.  The more specific the better so we can figure out how to improve it.  Here's the contact info:

Please send all information for website updates to:
Bryce Williamson, AIS Electronic Services and Website
e-mail: aiselect...@irises.org

And website updates definitely includes improvements needed.

Thank you for your help.

Wayne Messer


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cheryl deaton

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Jul 30, 2020, 12:30:54 PM7/30/20
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Hi Wayne,
Biggest issues are AIS Lookup and getting an insurance certificate, things that the clubs use the most. Both subjects are buried in obscure places on the website, and I have heard numerous times that the new website is pretty but difficult to maneuver.  Maybe  a table of contents that has more relevance to clubs.  Most don't care about minutes or other things administratively. Contacts for each region would be very helpful, I know I have had difficulty contacting different clubs regarding youth issues. I will forward your information and that of Bryce's to them. Thank you for answering my "comment". I was venting!
Cheryl 
From: ais...@googlegroups.com <ais...@googlegroups.com> on behalf of Wayne Messer <wrme...@gmail.com>
Sent: Tuesday, July 28, 2020 1:55 PM

Wayne Messer

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Jul 30, 2020, 12:57:03 PM7/30/20
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Thanks Cheryl,

Those comments are very helpful.  They give us specifics that we can work on.  Club Resources sounds like a good idea.

Everyone, please keep such comments coming.  I've moved this to a new subject to encourage that.  (Most of the complete old thread is below in case things look strange.)

Thanks in advance for your help.

Wayne Messer


On Thu, Jul 30, 2020 at 11:30 AM cheryl deaton <region...@hotmail.com> wrote:
Hi Wayne,
Biggest issues are AIS Lookup and getting an insurance certificate, things that the clubs use the most. Both subjects are buried in obscure places on the website, and I have heard numerous times that the new website is pretty but difficult to maneuver.  Maybe  a table of contents that has more relevance to clubs.  Most don't care about minutes or other things administratively. Contacts for each region would be very helpful, I know I have had difficulty contacting different clubs regarding youth issues. I will forward your information and that of Bryce's to them. Thank you for answering my "comment". I was venting!
Cheryl 
From: ais...@googlegroups.com <ais...@googlegroups.com> on behalf of Wayne Messer <wrme...@gmail.com>
Sent: Tuesday, July 28, 2020 1:55 PM
To: ais...@googlegroups.com <ais...@googlegroups.com>
Subject: Re: Iris images with registrations
 
Hi Cheryl,

For the website issues, if you could have the club members forward their comments about the AIS website to us, we would appreciate it.  The more specific the better so we can figure out how to improve it.  Here's the contact info:

Please send all information for website updates to:
Bryce Williamson, AIS Electronic Services and Website
e-mail: aiselect...@irises.org

And website updates definitely includes improvements needed.

Thank you for your help.

Wayne Messer


On Tue, Jul 28, 2020 at 11:45 AM cheryl deaton <region...@hotmail.com> wrote:
Okay, here are my two cents worth.  As a small (very small) hybridizer who takes horrible blurry pictures, I would not have been able to submit photos with my two latest introductions without a GREAT deal of help from Neil Houghton. Lucky enough to attach photos but having no idea how to crop, or do anything else with regard to the camera on my phone, 'images' would not have been submitted with my intros. Thank you again Neil.  I have had names 'reserved for more than 6 years, but have not had an iris that 'matched' the name, and I have paid for the privilege of reserving those names.  I was against 'requiring' the submission of photos from the get go.  I think many, many smaller hybridizers do not have the ability or the wherewithal to pay a photographer to capture the image of their new intros. I will bet dollars to donuts that the majority of compliance is done by the big guys who have catalogs and websites.  My two recent intros were the first in over 3 years that I introduced, and we already have a requirement that they need to be offered for sale in a catalog or other venue.  Not easy for someone like me.  The more you 'require' the less compliance you will get from the smaller guys. Who cares if your new 'baby' is officially registered with AIS? Unless you aspire to win the Dykes, you can introduce an iris locally with a name, sell it at club sales, etc. and fly under the radar of AIS. And unless someone, like a judge or AIS member notices, who cares? AND THE NEW WEBSITE SUCKS!!!!! It is soooo difficult to navigate, and things are placed in strange categories. I hear nothing but complaints from members of all three clubs I belong to. 
Cheryl Deaton

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Jul 30, 2020, 4:12:27 PM7/30/20
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Wayne,
 
I agree with Cheryl.  Most club members don't care about all the administrative things.  And certainly not the general public.  During the affiliation process I had at least three club presidents call me in frustration trying to find AIS Lookup.  Almost everyone I have talked with says the website is "pretty" but too difficult to maneuver in.  They say it is just as difficult to find things as the old site.  I have the same problems doing my research for the AIS Centennial supplements.  Too time consuming.  I can find things much faster in old printed Bulletins than I can on our website.  Even if I have to search ten or more issues. We need a better subject file and a workable search file on the home page.  We could take lessons from the American Daffodil Society website.  The American Daylily Society is also easier to navigate.  I especially like that on their Home Page you can just hover your cursor over the four other selections and get an array of topics under each.  Super easy.
 
I might add that the AIS main page photo should be changeable as well.  It gets old seeing the same SPX image every time I search the website.  A little variety would be welcomed.  We have over 40,000 iris choices -- why not use them?
 
Jim Morris
 
 
 

cheryl deaton

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Aug 13, 2020, 1:43:19 PM8/13/20
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I really think it is important to notify EVERY hybridizer of the importance of submitting images, and not just by News and Notes and IRISES, but personally with a letter.  We are the WORLDWIDE registrar of irises and every picture submitted by a hybridizer should be the default image since they know what their iris looks like.  Talking about PSI, etc. makes no sense to me. I usually just point and shoot a picture with my phone.  Having additional space on the registration forms (yes, even 2 pages - some of the spaces are small for the detailed descriptions), so that an image could be attached may be the way to go.
Cheryl Deaton, Youth Chair
Hybridizer
Lousy picture taker
Sent: Sunday, July 26, 2020 12:02 PM
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