part-time job administration Brussel

[Klara Belmans]

Beste alumna,

Beste alumnus,

Hieronder een vacature voor een part-time job in Brussel.

Contactpersoon is Miki Kimoto <mi...@centrepeople.com>.

met vriendelijke groet,

Klara

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Klara Belmans
KU Leuven, Japanse Studies
Blijde Inkomststraat 21, bus 3318
3000 Leuven
klara....@kuleuven.be
tel +32 16 37 24 72

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Job title:                              Office Administrator - General Affairs Assistant (around 20hours/week)

 

Contact: Miki Kimoto <mi...@centrepeople.com>

 

• Industry:                      Banking/Finance
• Location:                     Brussel, Belgium
• Working Hours:           2-3days/week from Mon-Fri (days and time can be flexible)
• Start:                           Ideally ASAP
• Language:                   Fluent English and French (or Dutch), and conversational level Japanese 
• Visa:                            No support – Only resident or visa holder can be considered
• Salary:                         €30,000-35,000 pro rata (if 20hours/week, salary would be €15,000-17,500) + benefits

Job purpose/summary:
Our client – a well-known Japanese Bank - is seeking a part-time Office Administrator for their branch.
The position is primarily responsible for ensuring the office is supported, both from a facility and business administration perspective. In doing so, the person will be taking care of the daily functioning of the office, supply management and supporting the relationship manager in managing customer enquiries and documentation. You will have a leading and proactive role in facilities and business administration support.

Specific Responsibilities:

·         Provide clerical and administrative support to the branch manager and other members of staff within the company

·         Welcome guests, escort them to meeting rooms and provide refreshment

·         Ensure meeting rooms are clean and ready for internal meetings and for guests

·         Answer incoming telephone calls, direct each call to the appropriate member of staff

·         Screen and deal with unwanted calls

·         Review and circulate invoices for approval, maintain invoice register

·         Review the recurring expenditure list

·         Arrange travel and accommodation for managers

·         Arrange hotel bookings for clients and visitors

·         Order and store office stationery

·         Arrange courier services

·         Supervise security waste disposal

·         Supervise postal services and mail distribution

·         Order vending supplies

·         Review subscription and membership lists for approval and co-ordinate the renewals

·         Ensure office equipment is serviced and kept in good working order

·         Review business trip application and maintain the application log

·         Handle the relevant corporate documents

·         Documentation management

·         File corporate documents

·         Fire safety and health and safety management

·         Office security management 

·         Other ad hoc duties as requested by branch manager

 

IDEAL APPLICANT:

Essential Criteria

·         At least intermediate level PC skills in Word & Excel (e.g. functions)

·         Fluent in written & spoken English and French, and business level of Japanese (ideally JLPT N2 or above)

·         Administrative experience within corporate environments

·         Strong sense of responsibility

·         Proactive – thinks one step ahead

·         Excellent communicator (good at explaining the background to a situation / request)

·         Excellent interpersonal skills

·         A good team player

Desirable Criteria:

·         Work experience in a Japanese or multi-national company