Scheduling Director - Transition Office of Mayor - Elect Muriel Bowser

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We Are Washington DC

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Nov 22, 2014, 1:27:49 PM11/22/14
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SCHEDULING DIRECTOR – TRANSITION OFFICE OF MAYOR – ELECT MURIEL BOWSER

JOB SUMMARY:

The Scheduling Director for Mayor-Elect Muriel Bowser’s Transition team will be responsible for the Mayor-Elect’s schedule.  The Director will often act as a liaison between the Mayor-Elect and staff, public and other members of her Senior Transition Team.

ESSENTIAL JOB FUNCTIONS:

Coordinates the scheduling of varying types of events, including but not limited to – internal/external meetings, media events/press conferences, community events and galas, and official duties.

Ensures that the Mayor-Elect and her Senior Transition Team are informed immediately of any and all changes to the schedule
Reviews the Mayor-Elect's invitations and finalizes a packet before they are presented to the Senior Transition Team during scheduling meeting.

Places all approved scheduling items onto the Mayor-Elect’s schedule, ensuring all details are accounted for and that she is provided with clear and accurate briefing materials for each event by coordinating with event participants and identifying appropriate staffing.

Oversees the preparation and delivery of the Mayor-Elect’s daily briefing binder.

Works with Transition Office’s scheduling team to respond to all invitations, either by written correspondence or personal telephone call.

Works with the Transition Office’s scheduling team to maintain a file of all invitations whether they have been declined, accepted, or are pending.

Oversees the assignment of events to designated staff members on all levels as advised by the Mayor-Elect or her Senior Transition Staff.

Informs the Mayor-Elect’s Transition and Council offices of scheduling procedural changes as directed by the Mayor-Elect, Chief of Staff, and/or Transition Director.

Performs other duties as assigned.

SKILLS, ABILITIES AND KNOWLEDGE REQUIRED:

Thorough knowledge of District Government office administration, policies, practices, and procedures.

Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner.

Strong telephone, oral and written communication skills.

Ability to exercise discretion and judgment with respect to prioritization of and recommendations on all appointments.

Proficiency in word processing.

Strong attention to detail.

Ability to perform essential job functions above.

Ability to work cooperatively and courteously with others.

Works well under pressure and handles stress.

Works a flexible schedule.

EDUCATION/EXPERIENCE:

Bachelor’s Degree preferred or alternatively three to five years of related work experience.  Past scheduling experience highly preferred.

Salary commensurate with experience

At Will and FLSA Exempt position


Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) We Are Washington DC does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, familial status, family responsibilities, matriculation, political affiliation, disability, source of income, or place of residence or business.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above-protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

 

Equal Opportunity Employer: All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

 

EEO Statement: We Are Washington DC is an Equal Opportunity Employer.

 

We Are Washington DC

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Nov 23, 2014, 9:06:43 AM11/23/14
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To apply, visit: www.wearewashingtondc.org 
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