Weekends and evenings

[Lamb, Steve]

This has probably been asked before but how do you deal with classroom access and their resources during off hours?

 

Steve Lamb

Classroom Technologies

Emory University

[Matthew Wilk]

Steve

 

At Rutgers, we do not have access to consistently locking the classroom, so our operation has oust student staff unlock out podiums and test the system in the morning, around 7:30 AM or before first scheduled class.  The systems remain open until the last scheduled class is complete, typically 9:30PM– 10:30 PM.  We also leave the systems locked over the weekend.

 

If an organization wants to use the classroom after hours or on weekends, they need to make arrangements with our office.  We do not charge faculty or support departments for any usage, however, we do require that the student groups pay a nominal fee of $25.00 - - more so to keep the honest and have them realize they are responsible for any  damage or misuse.

 

Here’s a link to our policy and request form:  https://dcs.rutgers.edu/contact-dcs/event-support

 

 

Matt

 

 

Matthew M. Wilk

Associate Director, Technical Services & Operations

Digital Classroom Services

Undergraduate Academic Affairs

Rutgers, the State University of New Jersey

848-445-3211

http://DCS.rutgers.edu

 

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[Dechter, Christopher]

Similar process here.  In areas with heavy evening or weekend classes, we have student staff available to close out and lock equipment at the end of the night.  For example, the business school has student staff to cover early mornings (630a) to late evening (10p).  Campus PD is good about coming around and ensuring building are clear and locked ~10-11pm each night, but we've had people manage to hide out in buildings at times.  Security cameras keep thefts down, but it does still happen.   

Chris

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Christopher Dechter

Classroom Technology Services

University of Missouri - Kansas City

[Gary Russell]

Matt,

Having someone walk around an entire campus to lock and unlock doors, does not sound very efficient. I would look into having Mag locks installed on the doors and then monitor them through your security system. The locking and unlocking times can be programmed into the system from a central location and access on weekends could be handled on an "as needed" basis. The cost of the system would certainly offset the labor and time you currently invest with system you have in place now.

Good luck

--

Gary Russell
A/V Engineer
Bates College
Lewiston, Me 04240
CTS-I, Crestron DMC (T.E.D.) NEC Displays Certified repair facility
USAF Veteran- Aerospace Video/Photographic Systems Specialist

http://www.nxtbook.com/nxtbooks/newbay/avtech_201404/?usercheck=magyes

http://vidkidav.com/

[Joseph Bonchi]

Unlike my colleague down the turnpike, we do not have podiums in most classroom (although that will change moving forward.) most classrooms have a installed projector secured  and and open access to the wall remote. As long as the building is open anyone can access a projector.

We are staffed from 8 am till 10 pm weekdays and till 4 pm sat.  Students frequently will access a empty room to study, play a video game or just watch a movie. We have not had any issues so far Our high end rooms are secure and you need to make arrangements to use them in advance

Actually our biggest problem this years is student using the inferred app on the Galaxys to turn off projectors during classes

 

Joe Bonchi, (bon...@njit.edu)

Assistant Director

Instructional Technology and Media Services

New Jersey Institute of Technology

GITC 0300

218 Central Avenue           Voice (973) 596-3005

Newark, N.J. 07102           Fax (973) 596-6465

Sent from my iPad

[Matthew Wilk]

Gary

 

We’ve been looking at other scenarios and are working to move away from this model.  . We do have mag locks on our new building classrooms and will be the protocol for all new construction, however, money is tight and to retrofit all of our building/classrooms would be a major undertaking, so we make do.  There is also a push to have the classrooms open all day, which may also create other security issues.

 

We use the time that they are opening/closings to provide us with an opportunity to do a visual of the classroom; ensure supplies and cables are in the room, systems are cleaned and operational.

[John Steitz]

Matt and Gary:

Automatically locked doors can be defeated if someone already inside the room opens the door to let in others after hours.

We operate on an urban campus where classrooms (historically) were never locked, because there was a dearth of study space otherwise.  Otherwise, a mag lock on the few classroom doors with high-end AV systems is an expensive option, that still can be defeated by a person in the room for the last class of the evening who hangs around to let in his buddies afterward.

We are forced to lock up classroom AV cabinets at night, and open them back up early in the AM.  On weekends, a part time staffer opens up the AV cabinets only when an advance service request has been placed.   We have weekend classes, film screenings and review sessions, and student groups can legitimately reserve and use classrooms outside of class hours.  At least in DC, you can't install a system that locks someone inside a classroom overnight - there has to be a way for someone inside to get out, even when the maglock is otherwise engaged to prevent entry.

Even with locked AV cabinets, we still occasionally see the results of students climbing up on desks in the middle of the night to manually power-in projectors and to attach HDMI or VGA cables directly between their notebooks and the projectors.   The projectors don't work right in the AM because their video cable in the conduit was disconnected the night before.

If you are in an environment where you *can* lock up classrooms at night and on weekends, must this be a function for the AV staff?  Could/should your campus police/security force do the locking and unlocking as part of their protection of public safety and university property?

JHS

John H. Steitz, CTS, DMC-D 

Assistant Director 

Classroom Educational Technology Services 

121 ICC 

Georgetown University 

37th & O Streets, NW 

Washington, DC 20057 

(w) (202) 687-2509 

(c) (202) 569-3119

(f) (202) 687-5879 

ste...@georgetown.edu 

http://cets.georgetown.edu 

[Jack Meredith]

Hello all,

Here at The College of New Jersey, we have a mixture of everything I am reading about classroom and media security. We have around 180 multimedia rooms throughout campus. Our Media and Tech Support Services Dept is open whenever there is a class going on, which is typically until 10pm M-Thurs, and until 5:30pm on Friday. We are not open on the weekends.

Most of our newer media cabinets are open-faced, which means that no key is required to use the equipment. Our older cabinets use a specific key, which works all of our cabinets, and the secretaries of all the departments are given these keys to disperse to their professors. You can also request copies of these keys through TCNJ's Access Control Department. The equipment is also secured within each cabinet, either with security screws or Kensington locks.

Campus Police are supposed to go around and lock all buildings at night, and we also ask that department deans and/or secretaries inform their professors to lock the classrooms after they exit. That adds to the security, if done right, of our equipment.

As far as students going in and using the equipment after hours, there is nothing we can do about this if they get in the room. We do make it difficult for them to get to the cabling in our projectors. Most of our Epson projectors have cable covers that attach to the back of then (but a simple thumb screw or Phillips screwdriver can remove them). Along these lines, each media room has available laptop hookup cables that come out of the desk (VGA, HDMI, audio, network), which keeps both students and professors from trying to access the back of the projector.

If there was a way to keep students from burning the lamp life of our projectors, please let me know. We have toyed with timers and all that jazz, but they are inactivity timers, which do nothing if someone activates the system.

JHS-- I know exactly what you mean about students letting other students in after hours. So many times I have seen doors propped open with trashcans, and projectors being left on all night because of this. It's very annoying.


Anyways, just thought I would throw my two cents in!!


Thanks,
Jack Meredith
Media Tech
TCNJ

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Gary Russell
A/V Engineer
Bates College
Lewiston, Me 04240
CTS-I, Crestron DMC (T.E.D.) NEC Displays Certified repair facility
USAF Veteran- Aerospace Video/Photographic Systems Specialist

http://www.nxtbook.com/nxtbooks/newbay/avtech_201404/?usercheck=magyes




http://vidkidav.com/

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[Donald E Newman]

As other describe we have similar room and building locking procedures outside Monday-Friday 8am-5pm.  Most of our AV systems can be operated if you have access to the room.  Computers, keyboards, microphones, disk players, etc. are usually physically locked inside cabinet.

 

We try to concentrate after hours to a few buildings with student staffing.  Some of these cabinet doors have installed magnetic contact switches wired to “lock” the controls.  A touchpanel message informs the user that they must obtain a cabinet key to use the AV equipment.

 

-----------------------------

Donald Newman

CTL - Classroom Support

University of Georgia

706-542-3456

 

 

 

From: av...@googlegroups.com [mailto:av...@googlegroups.com] On Behalf Of Lamb, Steve
Sent: Monday, July 28, 2014 11:47 AM
To: 'av...@googlegroups.com'
Subject: [av-1] Weekends and evenings

 

This has probably been asked before but how do you deal with classroom access and their resources during off hours?

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[Keith Mills]

On our campus, Caretaking opens rooms on weekday mornings—they’re already here doing other things, so cost isn’t really an issue.  It’s just part of the duties that they’re getting paid for.  On weekends, we have credit courses running, as well as other events that might need AV support.  We have a couple of staff in (one early and one late) to cover the full day until about 19:00.  On weekends, Campus Security opens and locks rooms, based on a list they get from Registrar’s and the Spec. Events departments.

 

On our Crestron controlled systems, we have a four digit code that you need to enter on the touchscreen in order to operate the AV systems.  Some of the rooms will login automatically at 7:00 so you don’t need to manually enter the four-digit code.  We can also remote into the control systems and log them in from a computer so you don’t actually need to go to each room to activate them.  Mind you, it’s best to do a quick sweep of all the rooms to make sure things are in order, put out wireless microphones, etc.  Projector control panels are locked out through the proj menus, so climbing onto a desk to turn them on isn’t an option.

 

K.

 

Keith Mills

Manager, Classroom Services

IT—Communications/Media

MLB 25, 2500 University Drive, NW

Calgary, Alberta, Canada

T2N 1N4

Phone:  (403)-220-6386

E-mail:  kmi...@ucalgary.ca

 

From: av...@googlegroups.com [mailto:av...@googlegroups.com] On Behalf Of Gary Russell
Sent: July 28, 2014 10:31 AM
To: av...@googlegroups.com
Subject: Re: [av-1] RE: Weekends and evenings

 

Matt,

[Gary Russell]

Jack,

Crestron Fusion is the way to go for complete room monitoring and maintenance scheduling. The system can track lamp and filter hours, send alerts for scheduled maintenance, send help requests to iphones and email accounts and allows you to monitor and take control of the rooms remotely from these devices. Timers can be set and lockouts if you do not want people using the rooms on weekends.

Help request are sent from the touch panel and we look at the room remotely, often times able to "fix" it remotely ie, select the proper input, unmute audio, turn up volume levels, reset processors and DSP devices etc. And of course there is no good fix for those who are purposely trying to do harm to our stuff.

Good Luck