Important Message: Workability l Expenditure Reports
Ginny Martineau
Greetings! We hope your summer is going well and that you're able to recharge. Before we can look forward to 2025-2026, we need to close out 2024-2025 with our Expenditure Reports. Please carefully read:
WorkAbility I Expenditure Reports Reminder
As a reminder, there are two important expenditure reports due soon:
The Actual Expenditure Report is due by August 1.
The Final Expenditure Report is due by August 10.
It is crucial that the figures on your Actual Expenditure Report and Final Expenditure Report match.
Actual Expenditure Report Submission Details
The Actual Expenditure Report needs to be submitted on the WorkAbility I database.
Final Expenditure Report Submission Details
The Final Expenditure Report needs to be submitted separately from the WAI website. Here's a quick recap of the process:
Information can be entered on the form directly.
Interim and Final Expenditure Reports are sent to your associated Local Fiscal Contact, along with a copy of the Grant Award Notification (AO-400). The original AO-400 goes to your associated Superintendent, and a copy to the Project Contact. If you're having trouble locating any of these copies, please contact the Grants Unit.
Blank Interim and Final Expenditure Report forms are available on the Special Education Division's Website, under "Other Resources": http://www.cde.ca.gov/sp/se/as/leagrnts.asp. If you use a blank form, remember it's your responsibility to refer to your associated AO-400 for accurate grant information, including the grant award number and amount.
How to Fill Out the Final Expenditure Report Form
Please ensure the following information is included in your Expenditure Report Form:
Grant Fiscal Year (e.g., 2024–25)
Name of Grant Program: WorkAbility I
Grantee Name (e.g., Los Angeles Unified School District)
Program Cost Account: 23011
Vendor Number: This is on your current or previous year’s Grant Award Notification.
Suffix: Also found on your current or previous year’s Grant Award Notification.
Standardized Account Code Structure (SACS) Code: Located on your current or previous year’s Grant Award Notification.
Note: WAI grantees do not need to complete the "SELPA Name" or "SELPA Code" fields.
How to Submit the Final Expenditure Report Form
Once the required information is entered and the form is signed, please submit it electronically to SEDg...@cde.ca.gov and cc (carbon copy) the WAI inbox at WorkAb...@cde.ca.gov.
Crucially, please use the following subject line format:
[WAI grantee’s project-region number], [grantee’s name], [type of expenditure submitted]
For example: "036-03, Alameda City USD, 2024–25 Interim Expenditure Report." Submissions without this specific subject line format may be delayed due to the high volume of emails both inboxes receive daily. Correctly naming the subject line helps ensure timely review and processing.
Additionally, when saving your completed form before submission, please name the file using the following convention:
[WAI grantee’s project-region number] [grantee’s name] [type of expenditure submitted]
For example: "036-03 Alameda City USD 24-25 Final Expenditure Report."
A hard copy of the Expenditure Report Form does not need to be mailed to the CDE.
Support for the Reports
Should you encounter any issues:
For database use or error issues
Please reach out to the TEC Committee
Lisa Lennox lisa_...@cjusd.net
Katherine Abraham katherin...@vistausd.orgFor questions about fields on the reports, content, or any report-related issues
Please contact the Mentor Committee
Tedra Trimm ttr...@riversideunified.org
April Becerra abec...@rialtousd.org
Thank you for your continued hard work and dedication.
Sincerely,
Ginny Martineau and Robynn Gualtiere
Your WorkAbility I - Region 5 Co-Managers
Ginny Martineau
Please add Doreen Vicario. She are new Workability contact person to listserv. She would like to reach out for guidance on these reports.
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From: Ginny Martineau <martin...@vcpusd.org>
Sent: Friday, July 25, 2025 2:06:05 AM
To: Region 5 Announcements <Region5Ann...@workabilitycentral.com>
Cc: Gualtiere, Robynn <rgual...@sanjacinto.k12.ca.us>; Ginny Martineau <martin...@vcpusd.org>
Subject: [Region5Announcements] Important Message: Workability l Expenditure ReportsCAUTION: This email may contain an attachment. Do not open email attachments, even from someone you know, unless you are expecting it. Opening attachments can install malware on your computer.
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