SSNLP 2025 - NAII and call for interested parties to lead the organisation

[Min Yen KAN]

Dear all:

[TL;DR] Call for your help to organise SSNLP '25!  Please tell others to join this list to be a part of this grassroots initiative

At the NExT++ Workshop yesterday morning, I met Nancy Chen (i2R), and the topic of conversation turned to SSNLP next year.

1/ She told me that NAII (NUS AI Institute) is also working on an "AI Week" that synergises with our idea of putting SSNLP 2025 next to ICLR 25 in Apr.

As such, Nancy will be our contact to coordinate and inform other agencies and AI initiatives about our work.  I discussed with Nancy that IMDA is also interested in being a primary anchoring sponsor.

2/ I think we have had a few volunteers to lead our SSNLP 2025 initiative. I recall from the previous threads on SING that we have Lizi (SMU), Albert (NTU), Michael (NUS) and a possible site at SUTD (from Soujanya), might work well to coordinate the organisation.  However, it seems we have a bit of the "dining philosophers" problem in that we need to coalesce a organisational committee for next year's SSNLP.  

If your name is not on the list and you'd like to help, please reply.  We need someone interested to take the lead.  April 2025 isn't too far away, so we should ask our volunteer group to coordinate a conference call to decide roles soon.

The SSNLP '24 Organising Committee (CC:ed) might also join the call to help with the organisation transition. 

Regards,

Min

P.S.: I think SSNLP is a perfect "sandboxed" training ground for our senior students, postdocs and assistant professors to earn their chops with organisational duties that are one hallmark of senior roles later on; please raise your hand if you fall in this group or if you're more senior, please check with your juniors to see whether they'd be up for a learning challenge!

 
--
Min-Yen KAN (Dr) :: Vice Dean (Undergraduate Studies) :: Associate Professor :: National University of Singapore :: NUS School of Computing

COM3 02-30, 11 Research Link, Singapore 119391 :: +65 6516 1885(DID) :: +65 6779 4580 (Fax) :: ka...@comp.nus.edu.sg (E) :: www.comp.nus.edu.sg/~kanmy (W)

Please note that I may work flexibly – while it suits me to email now, I do not expect a response or action outside of your own working hours.

[Ming Shan Hee]

Hi Prof Min,

Thanks for sending out the call! I am interested to lead and help with the transition with the Singapore Symposium on Natural Language Processing 2025 (SSNLP 2025) after having a successful SSNLP 2024. It is exciting to see how we can make SSNLP 2025 even better.

Here are several areas where we could improve and make SSNLP better, such as

1. Offering printing services for poster presentations.
2. Perhaps having a panel discussion to facilitate more interaction and insight (e.g., topics like NLP development in Singapore, involving local agencies such as GovTech and AI Singapore)
3. Having better goodie bags! 

Also, I agree that April 2025 is really not too far away! I suggest that we could jump into another communication channel for further discussions - How about Slack?

Best Regards,

Ming Shan

[Soujanya Poria]

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Hi Min,

Thank you for leading the efforts for SSNLP 2025 🙂 

SUTD is excited to host the event and can provide a large venue along with support for administrative tasks. 

We’ve also enlisted Ming Shan from SUTD to assist with the organization. I believe it’s a good time to form a working committee and finalize the venue.

In the meantime, I can continue discussions with IMDA and coordinate with our admin team to soft-book the venue until we either secure an alternative location or receive confirmation from the working committee.

Soujanya

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From: Min Yen KAN <ka...@comp.nus.edu.sg>
Sent: 06 December 2024 09:34
To: Singapore NLP Group <si...@wing.comp.nus.edu.sg>; Liao Lizi <lizi...@u.nus.edu>; Michael Shieh <michae...@comp.nus.edu.sg>; Li Boyang (Assoc Prof) <boya...@ntu.edu.sg>; Soujanya Poria <spo...@sutd.edu.sg>
Cc: Wu Jiaying <jiay...@u.nus.edu>; Ambuj Mehrish <ambuj_...@sutd.edu.sg>; PhD - Hee Ming Shan <mingsh...@mymail.sutd.edu.sg>; DENG Yang <yd...@smu.edu.sg>; Anh Tuan Luu <anhtu...@ntu.edu.sg>; Gerard Christopher Yeo Zheng Jie <e054...@u.nus.edu>; FEI HAO <haof...@nus.edu.sg>; CAO Yixin <yx...@smu.edu.sg>; Wang Wenya (Dr) <wan...@ntu.edu.sg>; Lee Ka Wei, Roy <roy...@sutd.edu.sg>
Subject: SSNLP 2025 - NAII and call for interested parties to lead the organisation

 

External Email – Do not click on any links or open any attachments from an unknown sender.

[Lee Ka Wei, Roy]

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Hi Min and Everyone,

Just to add to Soujanya's point. If we can get the confirmation and finalize the dates for SSNLP'25, we can approach the SUTD admin to secure the venue :) I am assuming that we are planning this in consideration of ICLR's dates?

Cheers,

Roy

Restricted

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From: Soujanya Poria <spo...@sutd.edu.sg>
Sent: Saturday, December 14, 2024 10:56 AM
To: Min Yen KAN <ka...@comp.nus.edu.sg>; Singapore NLP Group <si...@wing.comp.nus.edu.sg>; Liao Lizi <lizi...@u.nus.edu>; Michael Shieh <michae...@comp.nus.edu.sg>; Li Boyang (Assoc Prof) <boya...@ntu.edu.sg>

Cc: Wu Jiaying <jiay...@u.nus.edu>; Ambuj Mehrish <ambuj_...@sutd.edu.sg>; PhD - Hee Ming Shan <mingsh...@mymail.sutd.edu.sg>; DENG Yang <yd...@smu.edu.sg>; Anh Tuan Luu <anhtu...@ntu.edu.sg>; Gerard Christopher Yeo Zheng Jie <e054...@u.nus.edu>; FEI HAO <haof...@nus.edu.sg>; CAO Yixin <yx...@smu.edu.sg>; Wang Wenya (Dr) <wan...@ntu.edu.sg>; Lee Ka Wei, Roy <roy...@sutd.edu.sg>

Subject: Re: SSNLP 2025 - NAII and call for interested parties to lead the organisation

 

[Nancy Chen]

Yes

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[Li Boyang (Assoc Prof)]

Dear all,

I took the liberty of creating a link for scheduling our kick-off meeting some time Jan 6 to Jan 11, 2024: https://lettucemeet.com/l/ROnxJ

To indicate your availability, click "add availability" on the top right, and paint over the time slots that you are available. 

I realize this is sent to a large mailing list. Anyone receiving this is welcome to join. But if you show up, you may be asked to help out. 🙂

 

Cheers,

Albert

 

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From: Nancy Chen <nancy....@gmail.com>
Sent: Saturday, December 14, 2024 13:29
To: si...@wing.comp.nus.edu.sg <si...@wing.comp.nus.edu.sg>
Cc: Soujanya Poria <spo...@sutd.edu.sg>; Min Yen KAN <ka...@comp.nus.edu.sg>; Liao Lizi <lizi...@u.nus.edu>; Michael Shieh <michae...@comp.nus.edu.sg>; Li Boyang (Assoc Prof) <boya...@ntu.edu.sg>; Wu Jiaying <jiay...@u.nus.edu>; Ambuj Mehrish <ambuj_...@sutd.edu.sg>; PhD - Hee Ming Shan <mingsh...@mymail.sutd.edu.sg>; DENG Yang <yd...@smu.edu.sg>; Luu Anh Tuan (Asst Prof) <anhtu...@ntu.edu.sg>; Gerard Christopher Yeo Zheng Jie <e054...@u.nus.edu>; FEI HAO <haof...@nus.edu.sg>; CAO Yixin <yx...@smu.edu.sg>; Wang Wenya (Dr) <wan...@ntu.edu.sg>
Subject: Re: [SING] Re: SSNLP 2025 - NAII and call for interested parties to lead the organisation

 

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[Li Boyang (Assoc Prof)]

A gentle reminder. 

 

Cheers,

Albert

 

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From: Li Boyang (Assoc Prof) <boya...@ntu.edu.sg>
Sent: Saturday, December 14, 2024 19:43
To: Nancy Chen <nancy....@gmail.com>; si...@wing.comp.nus.edu.sg <si...@wing.comp.nus.edu.sg>
Cc: Soujanya Poria <spo...@sutd.edu.sg>; Min Yen KAN <ka...@comp.nus.edu.sg>; Liao Lizi <lizi...@u.nus.edu>; Michael Shieh <michae...@comp.nus.edu.sg>; Wu Jiaying <jiay...@u.nus.edu>; Ambuj Mehrish <ambuj_...@sutd.edu.sg>; PhD - Hee Ming Shan <mingsh...@mymail.sutd.edu.sg>; DENG Yang <yd...@smu.edu.sg>; Luu Anh Tuan (Asst Prof) <anhtu...@ntu.edu.sg>; Gerard Christopher Yeo Zheng Jie <e054...@u.nus.edu>; FEI HAO <haof...@nus.edu.sg>; CAO Yixin <yx...@smu.edu.sg>; Wang Wenya (Dr) <wan...@ntu.edu.sg>

[Ming Shan Hee]

Hi Boyang,

Shall we proceed with scheduling the kick-off meeting for next week? Eight people have responded so far, and based on their availability, Thursday between 12:00 PM and 2:00 PM appears to be the most suitable time. We could schedule the meeting on Thursday from either 12:00–1:00 PM or 1:00–2:00 PM?

Best Regards,
Ming Shan

[Li Boyang (Assoc Prof)]

Thank you for the reminder, Ming Shan.

From my end, it looks like Jan 10, Friday. 4-6pm is the only time slot when all respondents are available. So I scheduled the meeting at that time. 

The people who responded to the survey are: Cao Yixin, Wenxuan Zhang, Albert Li, Lizi Liao, Hee Ming Shan, Wu Shengqiong (volunteering for Website Chair), Wang Wenya, and Roy Lee.

Zoom Details:

Join Zoom Meeting

https://ntu-sg.zoom.us/j/89169732454?pwd=1lWsU0n3RCGaYJxnAOX6SdinoAZ3Lj.1

Meeting ID: 891 6973 2454

Passcode: 907603

Tentative agenda:

1. Identifying all responsibilities
2. Distribution of responsibilities among participants
3. The conference venue, date, and rental expenses (if any)
4. The acceptance process (poster vs. oral, exclusion criteria)
5. Keynote speakers
6. Sponsorship (cash, swag, ad placements)
7. Staff (registration desk, goodie bags, setting up, cleaning afterwards, etc.)
8. Advertising (mainly to industrial attendants)

 

Cheers,

Albert

 

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From: Ming Shan Hee <mingsh...@gmail.com>
Sent: Sunday, January 5, 2025 15:02
To: SIngapore Natural language processing special interest Group (SING) <si...@wing.comp.nus.edu.sg>
Cc: Li Boyang (Assoc Prof) <boya...@ntu.edu.sg>; Soujanya Poria <spo...@sutd.edu.sg>; ka...@comp.nus.edu.sg <ka...@comp.nus.edu.sg>; Liao Lizi <lizi...@u.nus.edu>; Michael Shieh <michae...@comp.nus.edu.sg>; Wu Jiaying <jiay...@u.nus.edu>; Ambuj Mehrish <ambuj_...@sutd.edu.sg>; PhD - Hee Ming Shan <mingsh...@mymail.sutd.edu.sg>; yd...@smu.edu.sg <yd...@smu.edu.sg>; Luu Anh Tuan (Asst Prof) <anhtu...@ntu.edu.sg>; Gerard Christopher Yeo Zheng Jie <e054...@u.nus.edu>; FEI HAO <haof...@nus.edu.sg>; CAO Yixin <yx...@smu.edu.sg>; Wang Wenya (Dr) <wan...@ntu.edu.sg>; Nancy Chen <nancy....@gmail.com>

[Nancy Chen]

Hi Boyang and all,

Sorry I wasn't able to join last week - was on an overseas biz trip. Is there an online working document for meeting minutes and follow-up action items I can read and and update (e.g. keynote speakers, ICLR, MDDI) accordingly.

Thanks,

Nancy

[Roy Lee]

Hi All,

Confirm there is a meeting today? I can provide some updates about the venue.

Cheers,

Roy

To view this discussion visit https://groups.google.com/a/wing.comp.nus.edu.sg/d/msgid/sing/CAK7gUEb7kDCSFuZYLt-PbxeLOcd142G7feutpnx%3D7sTSq-VW1g%40mail.gmail.com.