Conference Poster Sessions - cost on sponsored funds

[Mary Kosowski]

Before Chrome River, we charged poster printing costs to travel expense 720602 for grad students taking posters to present their research at conferences, using sponsored funds.

Now, since CR is so much more granular, I can't find a category in Chrome River that will result in charging travel expense. If they use "Travel - Other" they must choose a tile under that. The only one that seems remotely possible is "Bundled Travel Expenses" but that makes you choose yet another tile, none of which work for this purpose. I tried the helpline but the helper couldn't see a way either.

Is there any way to choose a tile that lets you describe your expense if it doesn't fit the pre-existing categories? Any 7201XX expense code isn't normally included on sponsored funds budgets.

Thanks for your help.

[Carrie Meyer]

Friends, 

As you likely know, I don't know the mysteries of sponsor objections to the use of certain Account codes, but if by some happy circumstance 720303 printing & copying (what one would normally use for getting a poster printed) is available on the sponsored project, to get there in Chrome River:

• Select the Supplies and Services tile.
• Put in an amount on the screen that comes up and click Itemize.
• Then choose Services > Printing and Copying.
• Then on the screen that results, you can choose the allocation, and the Account code available there is 720303 – Printing and Copying. 

Otherwise, as Mary suggested, the Bundled Travel Expenses can get you at the 720602 – Travel Domestic (Definition: Employee and student employee travel outside the state of Minnesota. Includes airfare, lodging, meals while traveling, ground transportation (including rental cars), mileage, etc. For sponsored projects, if registration fees were budgeted as part of travel, use Account 720611.)