Payment on grant as AUG?

[Kathy Kipp-Huspeni]

I have a P&A staff person that holds a 100% 9 month academic appointment. This person is involved on a subaward from another university (prime is a foundation) that is paying them for work that is in addition and separate from their 100% 9 month academic appointment at the U, should this be paid out as an augmentation? The subaward period is for the academic year period also.

[Erin Flathmann]

Hi Kathy,

In your last post about something that was perhaps similar, it sounded like additional sponsor approval would be needed and it may be considered an overload payment.  Perhaps you could check in with David March or David Hagen, as they responded to your last post? 

Anyone else have feedback on this one to add?  I haven't personally seen something like this before.  

 -Erin Flathmann, CoP subcommittee co-chair

[David Hagen]

I agree with Erin that it sounds more like an overload payment than an augmentation, but to complicate things a bit further it might also be an increment.  An increment is a component of pay, rather than an earnings type. 

Earnings Codes are defined by HR here: https://humanresources.umn.edu/payroll-administration/earnings-codes-and-tax-information#anchor-earnings  

Components of pay are identified here: https://humanresources.umn.edu/understanding-your-pay-statement/earnings-type-definitions and here: https://policy.umn.edu/research/effortcertification-appa

Human Resources should be consulted to determine whether it should be paid as an increment, augmentation or overload.  It is ultimately their decision.

From an effort reporting perspective, the first two are considered part of Institutional Base Salary, are added to the individual's Notice of Appointment, and the earnings would be brought into ECRT. Overload earnings are not part of IBS.  Overload pay is not brought into ECRT and, according to the Uniform Guidance, would require sponsor approval to be charged to a project.

~ David Hagen