Winter 2026 Dissertation/Thesis Submission and Degree Filing Webinar
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Daly, Meagan
Jan 12, 2026, 5:05:35 PMJan 12
to phd_gra...@biology.ucsd.edu
Dear Students,
A Dissertation/Thesis Submission and Degree Filing Webinar is being offered this Winter. The webinar will cover the
File for Doctoral/Master’s (Thesis) Degree form in Kuali, dissertation/thesis submission, dissertation/thesis formatting guidelines, and co-author permission letters. The webinar will not be recorded, but the webinar slide deck and a pre-recorded webinar is
available on the GEPA
website.
Date and Time: Tuesday, January 20 at 10:00am (PT)
(Note: Students must sign into their Zoom account before they can register for the webinar.)
FAQs
Webinar
Q: Who should attend this webinar?
A: PhD, EdD, DMA, MA/MS (Plan I/Thesis), MPH, and MFA students who are preparing to write or have already started to write their dissertation/thesis. This webinar is not applicable to MA/MS (Plan II/Comprehensive Exam); MPH students completing a capstone;
or professional degrees: AUD, MAS, MBA, MCEP, MDSO, MEd, MEng, MQF, MIA, MPac, or MPP.
Q: Will other webinars be offered?
A: We offer one webinar each quarter.
Q: Will the webinar be recorded?
A: No, but the webinar slide deck and a pre-recorded webinar are available on the GEPA website.
Q: If I attended a previous webinar, can I still come to this one?
A: Yes, however, we will repeat the information that we went over last time.
Q: I’m planning on defending in a future quarter- can I still attend?
A: Yes! The earlier you start preparing the formatting of your thesis/dissertation, the better.
Q: I’m planning on defending in a future quarter- should I file for the degree now?
A: You should file for the degree in the quarter that you will be graduating.
Q: What are the deadlines for submitting my dissertation or thesis?
A: All deadlines are posted at http://grad.ucsd.edu/academics/enrolling/.
Formatting/File for Degree
Q: Is there a dissertation or thesis template?
A: Yes, templates can be found on our website at
https://grad.ucsd.edu/academics/preparing-to-graduate/dissertation-thesis-template.html.
Q: How do I start filing for my doctoral/master’s (thesis) degree?
A: Submit the File for Doctoral/Master’s (Thesis) Degree form in
Kuali to
start the process with GEPA. Also be sure to contact your home department and follow any processes they may have.
Q: Is a formatting pre-check required?
A: No. Students can have GEPA do a formatting pre-check of their dissertation/thesis before they submit the final version. Students request it during Step 2 of the File for Degree form.
Q: How does GEPA review my degree paperwork??
A: Complete “Step 3: Final Degree Checklist” in the File for Doctoral/Master’s (Thesis) Degree Kuali form in order to notify GEPA that all final degree paperwork is submitted.
Q: Do you offer tech support?
A: No, we do not offer tech support. Students are expected to appropriately format their own dissertation/thesis.
Q: Can I use a formatting service?
A: It is expected that students format their own dissertation/thesis. Papers that are submitted after being looked at by a formatting service often contain errors.
Eliese Maxwell
Graduate Academic Affairs Advisor
Division of Graduate Education and Postdoctoral Affairs (GEPA)
UC San Diego
9500 Gilman Drive
La Jolla, CA 92093-0003
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