March Accounting Period Approval Deadlines

[Accounting and Fiscal Services]

General Accounting March Accounting Period Approval Deadlines The following documents must be in final status no later than 8 p.m. on Tuesday, March 31, to be posted to the March 2026 accounting period of FY 2026: AR Customer Invoice (INV) Cash Receipt (CR) Cash Management Document (CMD) Credit Card Receipt (CCR) Disbursement Voucher (DV) Disbursement Voucher for Refund (DVR) Entertainment Reimbursement (ENT) General Error Correction Express (GECX) Moving and Relocation Reimbursement (RELO) Payment Requests (PREQ) Procurement Card Document (PCDO) Travel Authorization (TA) Travel Reimbursement (TR) If the documents above are not in final status by the March 31 deadline, they will be posted to the April 2026 accounting period. For Financial Documents Not Listed Above All other financial documents allow you to select an accounting period from a drop-down menu (see below) but still must have ALL approvals no later than Tuesday, April 7, to be posted to the March 2026 accounting period. Regardless of which period you select in the drop-down menu, your document will be posted to the April 2026 accounting period if you fail to meet the April 7 final approval deadline. March final transactions should be available in Decision Support starting on Wednesday, April 8. If you have questions, contact the KFS Help Desk at k...@uci.edu or 949-824-7001. Contracts & Grants Accounting C&G Reports to Review and PCS Deadline Campus research administrators should review two essential reports for overdrafts and expiring awards every month. These reports can be accessed from the Finances/KFS tab in ZotPortal. Look for them in the Decision Support portlet: Contracts & Grants Expirations to view upcoming and recently expired awards. Contracts & Grants Overdrafts to view overdrafts on your unit's awards.  Have questions about managing your award? You can look up your CGA accountant in KFS. Payroll Certification Deadline Administrators must complete payroll certification for their federal awards within 90 days of the award budget-period end date. For the budget period that ended in December 2025, PCS reports must be submitted by their March reporting deadline. For more information about completing this process, see the KFS Payroll Certification System (PCS) web guide.

UC Irvine Accounting & Fiscal Services 228 Aldrich Hall | Irvine, CA 92697-1050 | accounting.uci.edu

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